May 12, 1995
The Board of Regents of Washington State University met pursuant to call, in Open Meeting at 9:03 a.m. on Friday, May 12, 1995, in the Regents’ Room of the Lewis Alumni Centre, Pullman, Washington.
Present: Phyllis J. Campbell, President; Regents: R. M. “Mac” Crow, John W. Ellis, Scott B. Lukins, and Louis H. Pepper; President Samuel H. Smith, Provost Thomas F. George, Vice President for Business Affairs Sallie A. Giffen, University Counsel Sally P. Savage, Senior Assistant Attorney General Richard L. Hutchinson, Alumni Association President Tom Thompson, Faculty Senate Chair Douglas Baker, Staff Senate President Robert Gibson, GPSA President Oliver Bangera, and ASWSU President James Froembling.
Also present were: Vice Provost for Academic Affairs Geoffrey Gamble, Vice Provost for Student Affairs K. J. “Gus” Kravas, Vice Provost for Human Relations and Resources Ernestine Madison, Vice Provost for Research and Dean of the Graduate School Robert Smith, Executive Director of Budget and Planning Gregory Royer, Budget Director Karl Boehmke, Director of Statewide Affairs Larry Ganders, Associate Vice President for University Advancement Connie Kravas, Assistant Vice President for Business Affairs Ernest Renfro, Executive Assistant for Business Affairs Rob Hoon, Assistant Vice President for University Relations Barbara Petura, News and Information Assistant Director Al Ruddy, Assistant Attorney General Jennifer Geller and Faculty Senate Vice Chair Gregory Hooks.
1. Welcoming Remarks and Introductions. Regent Phyllis Campbell welcomed everyone to the meeting and called the meeting to order. President Smith also provided welcoming remarks and introduced the following: Dr. Norman Borlaug Honorary Doctoral degree recipient; Dr. Thomas Maloney, recipient of a Distinguished Professorship in Engineering; Faculty Excellence Award winners: Dr. Don Dillman for Research and Creative Activity, Dr. Phillip Senger for Instruction, and Dr. Raymond Wright, Jr. for Public Service; and the Employee Excellence Award winners: Mr. Marc Bates, Ms. Sherry Bye, and Mr. Bennie Harris. President Smith complimented them for their outstanding achievements.
2. Minutes. It was moved and seconded that the WSU Board of Regents approve the minutes of the meeting of February 17, 1995. Carried.
3. Granting of Degrees It was moved and seconded that the WSU Board of Regents approve the recommendation of the faculty that the candidates appearing in Exhibit A be advanced to the degrees set above their names as members of the Class of March 18, 1995. Carried.
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4. Reports from University Groups. Faculty Senate Chair Doug Baker presented an overview of the academic year and introduced the Faculty Senate Chair for next year, Dr. Greg Hooks, Professor of Sociology. Dr. Baker described various roles with regard to faculty involvement in working with key issues facing the University: conduct telephone surveys to better understand what issues the public deems important; conduct focus groups for alumni, students, business and corporate groups, and faculty; sponsor legislators’ addresses to Faculty Senate meetings; sponsor trips to the University by legislators and their staff members; organize a faculty legislative and executive branch network; establish a full-time faculty lobbyist and legislative affairs committee; integrate with other state university faculty; dovetail political and public relations activities with those of the administrators and Regents; promote higher education in the media; coordinate higher education forums for the general public and University groups; provide legislative or coordinating board testimony; encourage Alumni Association activities; encourage Foundation Trustees activities; develop a research, teaching and outreach database; and conduct studies on the social and economic impact of higher education on the state
Professor Baker also provided comments on faculty concerns about the University’s resource bases, student conduct and salary issues. Professor Baker thanked the administration for its support over the year, and he also thanked the Regents, for their advocacy on behalf of the University.
President Smith thanked Professor Baker for his leadership and for the improvements he has made to the University.
Staff Senate President Bob Gibson provided information on staff morale and issues surrounding the current climate. He said staff are hopeful for salary increases and thanked the administration, especially Mr. Larry Ganders and Ms. Karen Fischer of Statewide Affairs, for their hard work with the legislature. Mr. Gibson also noted that the Staff Senate elections will be held next month.
GPSA President Oliver Bangera highlighted four major projects worked on over the past year: the Teaching and Learning Center; the advocacy and grievance committee; the Graduate Study Center; and the good insurance package they were able to secure. Mr. Bangera thanked Mr. Bob Smith and all administrators for all their help over the last year and for being very responsive to GPSA’s projects.
ASWSU President Jim Froembling introduced his successor, Mr. Jessie Harris who was elected with over 80 percent of the student vote. Mr. Froembling reported on his meeting with the University of Washington student body president and Governor Lowry. He also reported on a press conference he and Eastern’s student body president held concerning federal financial aid and possible cut backs and the
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elimination of the six-month grace period for the repayment of federal student loans and grants. Mr. Froembling said he was pleased with the amount of discussion and coverage that has taken place with the state legislators and administrators in the past year over higher-education issues. Mr. Froembling thanked all the people he has had a chance to work with and said that it has been a pleasure to serve as ASWSU president.
Alumni Association President Tom Thompson reported on the Alumni Association Executive Board meeting and approval of the inclusion of the Native American Alliance as a new constituency group, which is joining the African American and Chicano Latino groups already in place. The Alumni Association also approved of the entrance of the 27th state, Alaska, to their districts. Mr. Thompson stated they had the opportunity to recognize Pat Caraher, Editor of Hilltopics, with the Alumni Achievement award and reported on the number of scholarships they are able to provide each year, which are all possible through Alumni Association gifts. Mr. Thompson reported on the great attendance to their Golden Grads functions for the classes of 1935 and 1945. Mr. Thompson also stated that the Alumni Centre is a wonderful facility to be able to use and he commented how it has now become a centerpiece to the University. Mr. Thompson thanked the Regents on behalf of the Alumni Association for their hard work and support.
President Smith commented how shared governance and commitment makes the University work, and he thanked all the university group leaders for their dedication over the past year.
5. Promotion and Tenure. Provost Thomas George reported that, on the authority delegated to the President by the Board of Regents on July 19, 1971, the President had approved the changes in faculty rank and the acquisition of tenure for each individual appearing in Exhibit B.
6. Professional Leaves. Provost Thomas George said that the State has allowed the University to grant professional leaves to up to four percent of its faculty and that on behalf of President Smith he had approved the professional leaves appearing in Exhibit C.
7. Provost’s Report. Provost Thomas George provided a report on diversity. He provided some historical background to what led to the positive results of hiring ten new faculty of color and stated that the deans, chairs, faculty, staff, and students all provided support and effort to reach this goal. Provost George said WSU will continue to work to hire a comparable number of minority faculty during the 1995-96 period.
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Provost George introduced Mr. Albert Kim, incoming chair of Council of Multicultural Student Presidents. Mr. Kim thanked Provost George for his work on the pledge to diversity and said the Council knows the administration has worked hard toward the true commitment to diversity and looks forward to continuing the dialogue. Provost George introduced the current chair of Multicultural Student Presidents Shawn Mitchell who reiterated the thanks to the administration for its dedication to the diversity issue.
8. Report on the WSU Writing Portfolio. Provost Thomas George introduced Professor Rich Haswell who reported on the writing portfolio examination. Professor Haswell provided the Regents with some background information and stated that the purpose of the exam is to asses students’ writing skills which is a requirement necessitated by the Higher Education Coordinating Board. Professor Haswell noted that in the Spring of 1993, the exam was given to students for the first time. He stated that on an average, 80 percent of students pass the exam and that 11 percent of the students who have taken the exam have passed with distinction. He said the results of the exam are noted on students’ transcripts. Professor Haswell emphasized that the exam is not an English department exam, but is given throughout the University and assesses the students writing capabilities.
9. Higher Education Coordinating Board Update. Provost Thomas George reported that at its March 15 meeting, the HEC Board had approved the Bachelor of Arts of Social Sciences degree for WSU. He said this is a marked success for WSU’s distance education programs. He said WSU provided a presentation to the Board on their institutional profiles document, which gives information on the direction WSU will take over the next five years.
10. Budget Allocation Process. Provost Thomas George gave a presentation on the budget allocation process. He presented overheads and described WSU’s major operating budget concerns, which were recently presented to the House-Senate Budget Conference Committee in Olympia. He also presented goals of the allocation process; the outline of the allocation process; the identification of items of intended budget emphasis; the identification of an allocation/reallocation pool; and process for preparation of requests, budget hearings, allocations to areas, and allocations within areas. Provost George also highlighted the budget policies in place to encourage efficiencies. Please see exhibit D for a copy of Provost George’s presentation to the Regents.
Regent Campbell thanked Provost George, Dr. Gamble and Mr. Royer for their outstanding efforts on WSU’s behalf. She commented that she had heard in Olympia that WSU has been very articulate in explaining its position.
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11. Retitling of Existing Bachelor of Science in Physical Education Degree. Provost Thomas George reported that the Regents approved on August 16, 1994, the request to change the name of the Department of Physical Education, Sports and Leisure Studies to the Department of Kinesiology and Leisure Studies. The proposed change in the degree name is to align the name of the degree with the name of the department
It was moved and seconded that effective immediately, the WSU Board of Regents approve the retitling of the existing degree of Bachelor of Science in Physical Education to the Bachelor of Science in Kinesiology. Carried.
12. School Designation for Mechanical and Materials Engineering. Provost Thomas George reported that the Department of Mechanical Engineering (ME) and the Department of Materials Sciences and Engineering (MSE) were separate departments until they were combined in 1985 to form the current Department of Mechanical and Materials Engineering (MME). This combination was the result of extensive study and was recommended because of the complimentary capabilities and attributes of the ME and MSE departments. The school designation is consistent with the education and geographic complexity of operations within this unit. It will provide the following benefits: (1) foster increased visibility in developing stronger external relationships; (2) increase visibility in the engineering academic community; (3) improve recruiting success of outstanding graduate students; (4) improve recruiting opportunities for high-quality undergraduates by enhancing the visibility of MME; and (5) energize all segments of the community in developing new funding streams and relevant partnerships with outside constituencies.
It was moved and seconded that effective immediately, the WSU Board of Regents approve the recommendation to designate the Department of Mechanical and Materials Engineering the School of Mechanical and Materials Engineering. Carried.
13. Amendment to the Faculty Senate Constitution. Provost Thomas George reported that the amendments to the constitution were recommended by the Organization and Structure Committee and approved by the Faculty Senate on February 16, 1995. Please see Exhibit E for a copy of the Amendments to the Constitution.
It was moved and seconded that effective immediately, the WSU Board of Regents approve the amendments to the Faculty Senate Constitution. Carried.
14. Policy and Procedures for Managing Conflict of Interest in Sponsored Research and Scholarship. Provost Thomas George provided information that WSU is required to adopt new policies and procedures by June 28, 1995, to respond to regulations issued last year by the National Science Foundation (NSF) relating to
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investigator conflict of interest in NSF-sponsored research activities. Other federal agencies including the National Institutes of Health (NIH) are expected to follow suit. This document has been created to minimize the burden of reporting on investigators while satisfying all of the NSF regulations and those anticipated from other federal agencies. Careful attention has been given to privacy concerns during implementation of the final policy and procedures. Accordingly, administrators at all levels will maintain confidentially in handling information disclosed by investigators. This was approved by the Faculty Senate Research and Arts Committee on March 31, 1995, and by the Faculty Senate as a whole on April 20, 1995.
Regent Ellis asked if there were any policies in place already. Provost George answered that we have none and have been following some procedures de facto. The policies are equivalent to that of our peers and do not replicate those of the NSF exactly, but brings WSU in sync with NSF requirements.
It was moved and seconded that effective immediately, the WSU Board of Regents approve the Policies and Procedures for Managing Conflict of Interest in Sponsored Research and Scholarship as appears in Exhibit F. Carried
15. Administrative Rule Changes for the Libraries. Provost Thomas George explained that the WSU Library set forth the policies governing the use of WSU libraries and the libraries’ materials and that the purpose of the rules is to regulate access to materials and to preserve WSU libraries’ collections. The rules provide library users with an understanding of library policies and the method of charging fines for failure to comply with policies.
The proposed changes modify language so the WAC’s are easier to understand; include a ban on smoking, consistent with WSU policy; update policies regarding library patron identification; and amend the method used to asses and process fines.
It was moved and seconded that effective immediately, the WSU Board of Regents adopt the new administrative rules governing library policies, rules and regulations as appear in Exhibit G. Carried.
16. Contracts under Previous Delegation of Authority (under $500,000). Vice President for Business Affairs Sallie Giffen reported that on the authority delegated to the President of the University or his designee at the meeting of January 24, 1986, she has approved entering into the following contracts:
Patriot Fire Protection, Spokane, for the Regents Residence Hall Life Safety Improvements for a total project cost of $414,613, including sales tax and contingency, to be paid from 1993-95 Housing funds.
May 12, 1995
Grinnell Fire Protection Services, Spokane, for the McEachern Graduate Center Residence Hall Life Safety Improvements for a total project cost of $397,748, including sales tax and contingency, to be paid from 1993-95 Housing funds.
Patriot Fire Protection, Spokane, for the Scott and Coman Residence Halls Life Safety Improvements for a total project cost of $296,598, including sales tax and contingency, to be paid from 1993-95 Housing funds.
Hamre Construction, Inc., Spokane, to replace the Gannon/Goldsworthy Overpass for a total project cost of $246,882, including sales tax and contingency, to be paid from the 1993-95 Minor Capital Renewal funds.
Columbia Asphalt & Grave, Inc., Spokane, for repair and paving of roadways and parking lots at IAREC in Prosser, for a total project cost of $98,148, including sales tax and contingency, to be paid from 1991-93 Minor Capital Renewal and 1993-95 Minor Capital Renewal funds.
Rod’s Electric, Spokane, for an upgrade of the traffic signal controller for a total project cost of $70,595, including sales tax and contingency, to be paid from the 1991-93 Minor Capital Renewal funds.
Hamre Construction, Inc., Spokane, for the remodel of the new computer lab in room 243 of Murrow Hall East for a total project cost of $50,666, including sales tax and contingency, to be paid from the 1993-95 Minor Capital Improvements funds.
17. Contracts under Previous Delegation of Authority (over $500,000). Vice President for Business Affairs Sallie Giffen reported that on the authority delegated to the President of the University or his designee at the meeting of November 18, 1994, she has approved entering into the following contracts:
Kranz Construction, Inc., Yakima, for the Intercollegiate Center for Nursing Education (ICNE) Yakima Permanent Facility for a total project cost of $3,500,000, including sales tax and contingency, to be paid from the 1993-95 State Building Construction Account.
Nutter Underground Utilities Co., Inc., Ridgefield, for the WSU Vancouver Offsite Road Improvements for a total project cost of $1,349,227, including sales tax, to be paid from the 1991-93 and 1993-95 State Building Construction Accounts.
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18. Completion of Contracts over $2,500. Vice President for Business Affairs Sallie Giffen reported that on the authority delegated to her at the meeting of June 24, 1994, she had approved satisfactory completion of the following contracts:
Atkinson Construction Co., for the Glenn Terrell Friendship Mall, in the final amount of $1,686,537.
Motley & Motley, Inc., for the Collection and Storage of Stormwater Runoff from Animal Facilities, in the final amount of $319,935.
Cascade Fire Protection, for the Johnson Tower-Fire Protection System, in the final amount of $264,423.
R.A.CO., for the child care facility playground at Rogers-Orton, in the final amount of $218,150.
Hamre Construction, Inc., for the power plant ash receiver and dustless unloader, in the final amount $215,591.
R.A.CO., for the remodel of rooms 314 and 316 in Cleveland Hall, in the final amount of $72,900.
McClintock and Turk, Inc., for the Research Park Wood Tech Lab boiler, in the final amount of $61,875.
O’Sullivan Omega, for the fuel tank installation at Columbia View, Mt. Vernon, in the final amount of $55,864.
19. S & A Fee Allocation for Summer 1995 and the 1995-96 Academic Year. Vice President for Business Affairs Sallie Giffen asked ASWSU President Jim Froembling who served as the Chair of Services and Activities Fees Committee, to provide background information to the Services and Activities Fee allocation process. Mr. Froembling outlined the allocation process and commented that is lengthy and arduous work. He said each student committee and group is asked to outline their budgets and decide where the moneys should be allotted. He stated that it is a functional process and a learning experience for the members, allowing them to ask questions and give informative input.
It was moved and seconded that the WSU Board of Regents approve the proposed distribution of the Services and Activities Fee for Summer 1995 and Academic Year 1995-96 as presented in Exhibit H. Carried.
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20. Annual Greater WSU Fund Allocation. Vice President for Business Affairs Sallie Giffen reported that the amount allocated to Greater WSU has been increased by 3.2 percent for 1994, based on the College and University Operation Index, in order to keep the amount in line with inflation over the past year.
Regent Campbell stated that the purpose of the Greater WSU fund is to provide funding to support activities that are important to the institution’s mission but for which state funding may not be used or may not be available, such as support of faculty, staff, and student travel grants or scholarships, recruitment of new faculty and staff, and hosting official events in connection with university business. She said that each year, the President of the Board reviews the expenditures of the prior year. In reviewing the expenditures for fiscal year ‘94, Regent Campbell found them to be appropriate and consistent with the purposes of Greater WSU. She will further review the expenditures for fiscal year ‘95, after the year-end report has been prepared next fall.
It was moved and seconded that the WSU Board of Regents allocate $72,240, to the Greater WSU Fund for the 1995-96, fiscal year and delegate authority to the President of the University to expend said sum, plus any earned interest, for the purpose for which this fund was originally intended, as established by the Resolution adopted February 16, 1968, which created the fund. Carried.
21. Administrative Rule Changes for Parking. Vice President for Business Affairs Sallie Giffen reported that the purpose of the parking rules is to regulate parking on the WSU Pullman campus. She said the last revision of the rules was July 1, 1990, and that modifications to the rules include an increase in parking fines and sanctions related to parking violations, editorial changes which clarify the intent of existing regulations, updated language related to persons with disabilities, and new rules related to the use of bicycles, skateboards, and roller-skates. The new rules also recognize the establishment of an additional committee which deals with parking and traffic issues.
It was moved and seconded that the WSU Board of Regents adopt the new administrative parking rules as appear in Exhibit I. Carried.
At 10:40 a.m., the Regents adjourned for a short break and reconvened in open session at 10:55 a.m. Present: President Campbell; Regents: Crow, Ellis, Lukins, and Pepper; President Smith, Dr. George, Ms. Giffen, Ms. Savage, Mr. Hutchinson, Mr. Thompson , Dr. Baker, Mr. Gibson, Mr. Bangera, and Mr. Froembling.
22. Report on WSU Trust Lands by the Vice President for Business Affairs. Vice President for Business Affairs Sallie Giffen reported on the current status of
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WSU’s trust lands which are managed by the State Department of Natural Resources. She introduced Executive Assistant for Business Affairs Rob Hoon, who provided an overview of WSU’s trust lands and presented overheads of data on the trust lands. Mr. Hoon explained that the Federal Grant Lands originated with the congressional Enabling Act of February 22, 1889, which set forth specific Federal Grants dedicated to the support of specified state institutions. WSU received a 90,000 acre original grant for the support of the state’s agricultural college and an additional 100,000 acre original grant for the establishment of a scientific school. The University presently retains approximately 151,000 acres in the Ag and Scientific Trusts, with primary holdings in western Washington counties. The primary source of income from the trusts is from timber sales.
Mr. Hoon noted that the trust lands are managed in large by the Department of Natural Resources (DNR), which must balance the management of the trust lands to provide perpetual yields to trust beneficiaries, while providing greater protection to the state’s natural resources and forested lands habitat. Mr. Hoon introduced Larry James, interim dean of the College of Agriculture and Home Economics, who is also a member of the Board of Natural Resources (BNR) which is working on the establishment of a Habitat Conservation Plan (HCP). He highlighted the issues relative to the HCP and explained the HCP process.
Dr. James explained that the HCP is a long-term plan to allow harvest and other management activities while protecting the habitat for endangered species. Dr. James reported that the protection of the northern spotted owl and marbled murrelet has resulted in significant declines in timber harvests on WSU’s and other trust lands. He stated that WSU does not want the HCP process to proceed until there has been sufficient input from all parties and flexibility installed, if the Endangered Species Act itself is changed in the future. The future trust-land management considerations and issues are: proactive and aggressive trust management; maximizing returns and producing future, sustainable, reliable, trust income; asset protection in light of proliferating environmental regulations and deleterious impact upon marketability of trust assets and future harvests; continued identification of transition lands to provide specified uses designed to increase present and future beneficiary income; and evaluation of current management practices and the potential for more productive uses of trust assets.
During this presentation, the Regents expressed their concerns with the DNR’s policies which may affect the value and income producing capacity of the University’s trust lands, as well as the BNR’s execution of its fiduciary responsibilities. The Regents noted that they are not necessarily opposed to the adoption of a Habitat Conservation Plan, however they expressed misgivings over the DNR’s consideration of a plan before all the issues surrounding it have been considered and the beneficiaries
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fully informed. The Regents emphasized that they wished to discuss further the issues surrounding the management of WSU’s trust lands and asked Vice President Giffen to facilitate a meeting between members of the Regents, the Commissioner of the Public Lands Jennifer Belcher and the Board of Natural Resources.
23. Report from University Affairs. Vice President for University Advancement Connie Kravas presented the WSU Foundation Gift Report for April 1995, and reported that the year-to-date total for donations and private grants had reached $24,041,942. She commented that the Faculty/Staff campaign has been a success, and they have doubled the number of payroll deductions that faculty and staff submitted this year. She announced the Advancement Services Department reported 100 percent participation in the campaign and that this is a first for the University. She thanked all who participated and especially the Faculty/Staff Campaign chairs for all their hard work.
24. Meeting of Shareholders, Students Book Corporation, Election of Directors. The meeting of the Board of Regents was recessed, and the meeting of the Shareholders of the Students Book Corporation was declared open. It was moved and seconded that the Shareholders of the Students Book Corporation elect the following to serve on the Board of Directors:
Dr. Rod Fort, faculty, two-year term
Jason D. Hicks, sophomore, two-year term
Lisa L. Moffat, sophomore, two-year term
Mike S. Woodburne, freshman, two-year term
Scott M. Person, freshman, alternate
25. Establishment of Dates for meeting of the Board of Regents. It was moved and seconded that the WSU Board of Regents adopt the following meeting dates for the calendar year 1996:
January 26, 1996 — Pullman
March 22, 1996 — Pullman
May 10, 1996 — Pullman
June 28, 1996 — Location to be determined
September 20, 1996 — Pullman
November 22, 1996 — Spokane
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At 11:57 a.m., the Regents adjourned for lunch. The Regents met with General John Shalikashvili, Chairman of the Joint Chiefs of Staff, who was WSU’s Commencement speaker. They also attended General Shalikashvili’s press conference. At 2:30 p.m., the Regents convened in Executive Session to discuss a personnel matter. No action was taken as a result of this session. At 3:20 p.m., the Regents convened in open session and adjourned the meeting.