The Board of Regents of Washington State University met pursuant to call in Open Meeting at 3:00 p.m., on Friday, June 13, 2003, in Lighty Student Services Room 405, Pullman, Washington.
Present: Regent William D. Marler, President; Regents Peter J. Goldmark, Steven R. Hill, Joe King, Christopher J. Marr, Connie Niva and V. Rafael Stone; President V. Lane Rawlins, Provost Robert C. Bates, Vice President for Business Affairs Gregory P. Royer, Vice President for University Relations Sally P. Savage, Vice President for Student Affairs Charlene Jaeger, Vice President for Information Systems Mary Doyle, Vice President for Development Richard Frisch, Senor Assistant Attorney General Antoinette Ursich, Faculty Senate Chair Ron Brosemer, GPSA President Lisa Williams, ASWSU President Jesse Aspuria, Alumni Association President Lori Dankers, WSU Tri-Cities Chancellor Larry James, WSU Spokane Interim Chancellor Rom Markin and WSU Vancouver Chancellor Hal Dengerink.
1. Opening Remarks. Regent Marler introduced and welcomed Connie Niva, a recently appointed member to the Board of Regents for Washington State University.
2. President of the University. President Rawlins welcomed everyone to Pullman and introduced the new men’s basketball coaching staff. He introduced head coach Dick Bennett and assistant coaches Tony Bennett, Mike Heideman, Mike Burns and Ron Sanchez. President Rawlins also introduced recently appointed Mr. James Tinney, Director of Media Relations and the News Bureau; and Mike Griswold, Dean for the College of Sciences.
3. Minutes. It was moved and seconded that the Board of Regents approve the minutes of the meeting of May 9, 2003. Carried.
4. Reports from University Groups.
Faculty Senate Chair Ron Brosemer reviewed his report as submitted to the Board. He noted that the Faculty Senate has not met since the last Board meeting. He added that the faculty is determined to do their best to contribute to the University and higher education regardless of what the legislature and the voters provide.
GPSA President Lisa Williams reviewed her report as submitted to the Board. She highlighted the projects GPSA is currently working on, and specifically the concerns of health care insurance for the Graduate Students.
ASWSU President Jesse Aspuria reviewed his report as submitted to the Board. He noted some of the many projects they are working on.
Alumni Association President Lorie Dankers reviewed her report as submitted to the Board. She named the new Executive Board for 2003-04. She also mentioned that the Alumni Association is preparing for the retirement of Alumni Association Executive Director Keith Lincoln’s retirement and the development of the search for his successor. The goal is to have the position filled by fall.
5. Executive Planning, Budget and Athletics Committee. Regent Marler reported that committee primarily discussed tuition, the 2004 Board Meeting Schedule and they heard presentations on the Budget Process along with an update on the WSU System Implementation. He added that the Board will be asked to take action on the tuition rate setting and the S&A Fee Rate setting after a presentation by President Rawlins and Karl Boehmke.
President Rawlins asked Karl Boehmke to give a brief presentation on Tuition Rate Setting and S&A Fee Rate Setting.
The Board took action on the following:
Tuition Rate Setting and S&A Fee Rate Setting. It was moved and seconded that the Board of Regents set tuition for the academic years 2003-04 and 2004-05 according to the following schedule in Exhibit A, subject to the Governor action. It was also moved and seconded that the Board of Regents set the Services and Activities Fees for the academic year 2003-04 at $401 for all full time students, subject to Governor’s action. Carried.
6. Report from the Director of Athletics. Athletic Director Jim Sterk reported
that Athletics is ending one of the best years in WSU history from both a competitive and athletic standpoint as well as revenue standpoint.
7. Reports from System Chancellors.
WSU Spokane Interim Chancellor Rom Markin reviewed his report as submitted to the Board. He added that he has been busy in Spokane and that the Spokane community is committed to WSU. He added that Provost Bates has been instrumental in promoting the medical research institute.
WSU Tri-Cities Chancellor Larry James reviewed his report as submitted to the Board. He highlighted the three faculty members that have been honored by the University at the close of the year. He also highlighted the projects taking place at the Tri-Cities campus.
WSU Vancouver Chancellor Hal Dengerink reviewed his report as submitted to the Board. He noted the continuing partnership with Lower Columbia College and Clark College. He also reported that Educational Marketing Group has completed their initial assessments and will provide recommendations this summer in the development of positioning and marketing strategies for WSU Vancouver. He also provided updates on the grants awarded in the month of May.
Chancellor Dengerink provided an update on the system-wide implementation project. He reported that the leadership of student governments of Spokane, Tri-Cities, Vancouver, Distance Degree Program and ASWSU met in the Tri-Cities recently to build working relationships to provide input as we work through the system wide-implementation issues. Council of Deans has also completed a one-day retreat to discuss issues in the implementation project.
8. Academic, Faculty, and Student Affairs Committee. Regent Marr reported that the committee reviewed and discussed the action item to extend the Bachelor of Science in Horticulture-Viticulture and Enology to WSU Tri-Cities. They also discussed the future action on the Faculty Manual Revisions relative to Disciplinary procedures. The committee discussed the Regent action on academic items. The committee heard a presentation on the Washington Achievers Conference targeting students from lower social economic groups sponsored by the Bill and Melinda Gates Foundation. Currently the conference will bring over 500 students to the WSU campus, 60 of those will be attending WSU this Fall.
The Board took action on the following:
Extend the Bachelor of Science in Horticulture-Viticulture and Enology. It was moved and seconded that the Board of Regents to extend the Bachelor of Science in Horticulture-Viticulture and Enology to WSU Tri-Cities, effective Fall 2003. Carried.
9. Report from the Provost and Academic Vice President. Provost Bates reported that the AFSA committee is streamlining processes relative to academic changes and realized that is was not necessary to bring program changes to the Board many times before they are approved. In the future they will bring those items as information items. Provost Bates also reported that over the last couple of years there has been an annual increases in sponsored funds that support basic and applied research programs at the University. For the current fiscal year our sponsored activities are 13% higher compared to last year from all sources of funds. Federal sources are up 20%. These funds are based on the success of our faculty. This is a real testament to the quality of faculty and staff at this university as they conduct world-class research. Provost Bates also reported that Academic Affairs and the Chancellors are working effectively to development the academic plan as an overall plan that builds out of strategic visioning of the university and the implementation progress to date. They are looking at collaborative and cooperative activities across administrative and program lines and boundaries. Out of this will come efficiency and productivity increases.
10. Report from the Vice President for Student Affairs. Vice President Jaeger reported the WSU has been awarded three Upward Bound grants that work with students from low-income families. There are eight school districts that will be partnering with WSU. The Regional areas are Omak/Okanogan area, Yakima, and Spokane. This grant is funded for the three regional sites; each one will receive $220,000 each year for five years. Each site will have 150 participants. She said that this is a tremendous opportunity for students to gain the kind of educational mentoring and sponsorship they need to prepare them to be successful through secondary education and to be college ready. Every summer the eligible students will come to WSU for a 6-week program where they will be mentored, take academic courses, career exploration, and be involved in cultural activities in the area.
11. Business Affairs and Information Technology Committee. Regent Stone reported that the committee reviewed and discussed the action items being brought before the Board. They also discussed the future action items on the Biotech Life Sciences Building, Regents Dining Center Renovation, the Leased Lands Policy, and the Spokane Riverpoint Higher Education Campus. He said they also heard an Information Technology report from Mary Doyle. He asked Greg Royer to review the action items.
12. Report from the Vice President for Business Affairs. Vice President Royer reviewed each action item before the Board took action.
The Board took action on the following items:
WSU Retirement Plan Changes. It was moved and seconded that the Board of Regents approve the proposed changes to the WSU Retirement Plan in Exhibit B. Carried.
Student Recreation Center Services and Activities Fee Increase. It was moved and seconded that the Board of Regents approve an increase of 4.35% to the academic and summer SRC Fees or an an amount equal to the percentage change in resident undergraduate tuition, whichever is less, effective Fall 2003. Carried.
Student Recreation Center Backyard Project. It was moved and seconded that the Board of Regents approve the Student Recreation Center Backyard Capital Project at a projected cost of $565,000, and delegate authority to the President or his designee, the Vice President for Business Affairs, to award and sign contracts for this construction project within the funds allocated. Carried.
WSU Tri-Cities Bioproducts, Sciences and Engineering Laboratory, GC/CM Selection. It was moved and seconded that the Board of Regents delegate authority to the President or his designee, the Vice President for Business Affairs, to issue final Determination to utilize the General Contractor/Construction Manager (GC/CM) process pursuant to RCW 39.10.030; and subject to issuance of the Final Determination and legislative appropriation, select a GC/CM and award contract(s), provided a Maximum Allowable Construction Cost (MACC) can be established within the funds available. Carried.
Pullman Campus Water Systems, Construction of Well #8, Additional Funding. It was moved and seconded that the Board of Regents approve additional funding and delegate authority to the President or his designee, the Vice President for Business Affairs, to award and sign a change proposal for additional work within the funds allocated. Carried.
13. Report from the Vice President for Information Systems. Vice President Doyle reported that they are focusing on providing firewall protection and move to improve electronics in communications closets to use the enhanced technology we’ve put into place.
14. University Development and University Relations Committee. Regent Hill reported that the committee has been working over the last year with the WSU Foundation, and they are ready to bring before the Board for approval the Principles of Operations. He added that at the committee heard reports from Vice President’s Frisch and Savage.
The Board took action on the following item:
Washington State University/WSU Foundation Principles of Operations. It was moved and seconded that the Board of Regents approve the Principles of Operations between Washington State University and the Washington State University Foundation in Exhibit C. Carried.
15. Report from the Vice President for Development. Vice President Frisch provided the gift report to the Board. He added that they are up $1 million from this time last year but still have $ 8 million to achieve our goal. They expect to end this year with gifts totaling approximately $48 million. He added that WSU continues to be one of the nations leaders for alumni support. He also reported that the Foundation Spring Meeting was a success, they had 60 more participants from last year. He also added that they are looking into restructuring the Foundation Board of Trustees.
16. Report from the Vice President for University Relations. Vice President Savage reported that the Committee involvement in the Integrated Marketing efforts would be key this year.
17. Executive Session. At 5:00 p.m., the Regents convened in Executive Session to discuss the performance of a public employee. The Executive Session lasted 20 minutes, and action was taken as a result of the session.
Regent Marler reported that the Board unanimously recognizes that President Rawlins has set Washington State University on a dramatic course toward excellence that is of tremendous importance for this university. He also said that recognizing his continued leadership is essential to achieving the vision he has articulated for the University, the Board has wanted to appropriately recognize Dr. Rawlins achievement and take steps to secure his continued leadership. He added that normally this would be accomplished through compensation enhancements. However, President Rawlins has refused to accept increases in his salary for the past two years, indicating that he will not accept an increase while salary increases are unavailable for the University’s faculty and staff. While the Board would have liked to be able to do more for President Rawlins at this time, they honor Dr. Rawlins’ request. The Board recognized the unanimous endorsement of Dr. Rawlins leadership and an expression of the strongest desire that he continue in this role for as long as he is willing.
The Board took action on the following:
President’s Employee Agreement. It was moved and seconded the Board of Regents approve the President’s Employee Agreement. Carried.
18. President’s Report. President Rawlins’ reported how fortunate he is to be here with dedicated faculty, staff, and supportive Board Members. He said this is what drive people to be better.
At 5:25 p.m., the Regents meeting adjourned.
Approved by the Board of Regents at its meeting held at Washington
State University, Lighty Students Services Room 405, Pullman,
Washington, September 19, 2003.
ORIGINAL SIGNED COPY AVAILABLE IN THE PRESIDENT’S OFFICE