January 28, 2005
The Board of Regents of Washington State University met pursuant to call in Open Meeting at 9:00 a.m., on Friday, January 28, 2005 at Lighty Student Services, Room 405, Pullman, WA.
Present: Regent V. Rafael Stone, President; Regents Kenneth Alhadeff, Elizabeth Cowles, John M. Fabian, Brady Horenstein, Steven R. Hill, Christopher J. Marr, and Connie Niva; President V. Lane Rawlins, Provost Robert C. Bates, Vice President for University Development Richard Frisch, Vice President for University Relations Sally Savage, Vice President for Business Affairs Gregory P. Royer, Vice President for Student Affairs Charlene Jaeger, Interim Vice President for Equity and Diversity Mike Tate, Senior Assistant Attorney General Antoinette Ursich, Faculty Senate Chair Chuck Pezeshki, ASWSU President Brea Thompson, GPSA President DaVina Hoyt, Alumni Association President Erik Falter, Chair for WSU Foundation Board of Governors Mikal Thomsen, Chancellor of WSU Vancouver Hal Dengerink, and Chancellor of WSU Tri-Cities Larry James.
1. President of the Board of Regents. Regent Stone welcomed everyone to the Board Meeting. He also welcomed Rob Fukai, Director for the Washington State Department of Administration and former regent who presented the Governors Excellence in Energy Management Award to President V. Lane Rawlins for Washington State University.
2. President of the University. President V. Lane Rawlins also welcomed everyone to the Board Meeting. He took a moment to thank Rob Fukai for presenting the award. He also introduced several key staff members from Business Affairs who played a significant role in the WSU Energy Program.
President Rawlins introduced Raul Sanchez, Interim Director for the Center for Human Rights.
3. Minutes. It was moved and seconded that the Board of Regents approve the minutes of the November 19, 2004 Board meeting and the November 19, 2004 Joint Board Meeting with the University of Washington. Carried.
4. Reports from University Groups:
Faculty Senate Chair Chuck Pezeshki reported that the Senate has been busy working on several key issues pertaining to temporary faculty representation and acknowledgement. He also reported to the Board that he will be sending them the final report on the salary status of all WSU faculty completed by the Faculty Salary Committee. The reports conclusion shows a systemic age discrimination in the way that faculty are paid which is not unique to just WSU. He also reported that they have changed the process for certification of new programs and centers through Faculty Senate and that they are working with the Committee on Academic Restructuring to keep the process moving forward as smoothly as possible. He hopes to have much more to report on the academic restructuring at the next meeting.
GPSA President DaVina Hoyt reported that Noelle Lee, has been elected as GPSAs Vice President. Noelle is the first female international student to be elected as Vice President. She also reported on the upcoming Wiley Graduate Studies Exposition on March 28, 2005 which is expected to be the largest attended event in the last several years. She said that GPSA is trying to gain support to move the process forward for the CUB
renovation, that GPSA is participating in the Student Learning Academy, and have been asked to submit the International Student Survey internationally.
ASWSU President Brea Thompson reported on the upcoming Multicultural Fundraising Dinner that Regent Stone will be keynoting. She also reported that ASWSU is in the process of awarding ten $1000 leadership scholarships, something that theyve never done before. They are working on the continuing effort to improve transit services. She also reported that ASWSU is moving along quickly to obtain student support for the CUB Renewal Project, is also gearing up for Coug Day at the Capital; preparing for the upcoming student body elections, and are working with the WSU Foundation in raising money for student organizations.
Alumni Association President Erik Falter went over final membership numbers for 2004. He added that annual memberships were up by 2.8 percent and life memberships were up by 1.4 percent. He anticipates that 2005 will be even better as the Alumni Association continues to do very good things in connecting alumni with Washington State University. He also reported that their volunteers conducted over 100 events connecting thousands of alumni throughout the country. The Alumni Association is in the process of awarding twenty Leadership Scholarship Awards consisting of four Legacy Awards, four Multicultural Awards, two Out of State Awards and six Urban Campus Awards. He also went over upcoming projects including the Spring 2005 Board Meeting, and Higher Education Day. He highlighted that do to the two new staff positions located at WSU West and WSU Vancouver the outreach efforts along the I-5 Corridor representing over 61,000 alumni is strengthening the 11 Alumni Association districts along the corridor.
WSU Foundation Board of Governors Chair Mikal Thomsen reported on the Board of Governors Meeting. He indicated that the primary topics focused on sharing the vision and goals for WSU and the resources that will be needed to be successful. He also expressed his appreciation to the WSU Foundation staff and volunteer leaders for the recent success in the fund raising efforts. He reported that President Rawlins challenged them to raise funds for the championship golf course and that they will be exceeding that challenge. He also added that the Investment Committee, chaired by Bob Felton, is a great example of the excellent collaboration of talents that have resulted in a significant growth in our endowments performance.
5. Executive, Planning, and Budget Committee. Regent Stone said that the committee reviewed and discussed the institutional benchmarks. They received a budget and legislative update; they also received a report on the Higher Education Coordinating Board, discussed the upcoming Higher Education Day and also reported that the day for the special Board of Regents Meeting to hear public comment on tuition has been scheduled for April 12, 2005.
The Board took action on the following:
Institutional Benchmarks. It was moved and seconded that the Board of Regents approve a system of comprehensive benchmarks to systematically measure progress toward meeting the goals of the WSU strategic plan. (Attachment A). Carried.
6. Reports from System Chancellors:
WSU Tri-Cities Chancellor Larry James reported that most of the activity on the Tri-Cities campus has been around the self-study report and the recommendations of the HECB. The HECB did not recommend that the Tri-Cites become a four-year institution which has caused quite a stir with the Tri-Cities community. Commissioners and legislatures wrote letters to the HECB opposing their decision so the HECB chose to remove the statement and postponed their decision. Chancellor James also reported that EMG is continuing with the campus designs and they are in the process of completely redesigning their website.
WSU Vancouver Chancellor Hal Dengerink reported that the most important development of the WSU System is that Brian Pitcher began his appointment as Chancellor of WSU Spokane. He added that Chancellor Pitcher was not able to attend his first Board of Regents Meeting because he was in Olympia with the Spokane Chamber, which was an opportunity to promote WSU Spokane. He acknowledged the fine job Nick Lovrich did serving as Interim Chancellor for WSU Spokane. He also reported that the HECB acknowledged the WSU System and they supported the expansion of lower division courses of all four campuses and the continued partnership with the community colleges. He also reported on the High Stakes for Higher Education luncheon that was held earlier in January. He also reported that WSU Vancouver has posted their lowest deficiency rating since 1997. He attributes this decrease to the improvements they made in student advising and orientation.
7. Academic, Faculty, and Student Affairs Committee. Regent Hill indicated that the committee received a presentation on Equity and Diversity and that they reviewed the goals and benchmarks for the Office of Equity and Diversity. The committee also reviewed future actions on the Washington Administrative Code (WAC) Revisions on Student Conduct, and discussed the S&A Delegation of Authority and Guidelines.
8. Report from the Provost and Academic Vice President. Provost Bates provided an update on the five dean level leadership searches currently underway.
9. Report from the Vice President for Student Affairs. Vice President Jaeger reported on the permanent appointment of Dr. Vicki McCracken as the Associate Vice President and Associate Vice Provost for Enrollment Services. She also reported that during her staff retreat to discuss benchmarking, it became apparent they need to spend more time on the Equity and Diversity benchmark. She added that it became evident that staff at WSU are very excited about the new Office of Equity and Diversity and on the appointment of Mike Tate in this role. Questions arose regarding the difference between equity and diversity, how do we move forward and what are the barriers we have in addressing the needs of the students and attracting and retaining staff. This discussion resulted in another session on the topic. She also reported that the Student Recreation Center continues to break new attendance records.
10. Report from the Interim Vice President for Equity and Diversity. Vice President Tate provided a presentation on Equity and Diversity. The presentation provided an overview of Equity and Diversity units, highlighted several current initiatives, proposed new ideas including a timeline and offered ways for the Regents to help meet the goals they have adopted.
11. Business Affairs and Information Technology Committee. Regent Cowles reported that the committee first received an audit Report from the State Auditor and WSU has received another clean report, and has since 1998. She also reported that Mary Doyle provided an update on computer systems and told the Board that in the future the legacy systems will need to be addressed. She also reported that they reviewed and discussed the action items that are ready for Board consideration. They also went over future actions on the Indoor Practice Facility, Rotunda Dining Center Renovation, and a recommendation to increase the delegation of authority for capital construction. She also reported that the committee heard updates on several items including a FY2004 financial report, collective bargaining, Pullman Waste Water Treatment Plant Upgrade, status on capital projects, Student Book Corporation, a Capital Construction Report, a quarterly report of appointments of architects, engineers and consultants under previous delegation of authority and received an update on real estate.
The Board took action on the following:
WSU Pullman, Creamery Annex Addition. It was moved and seconded that the Board of Regents approve the construction project, grant authorization to proceed, and delegate authority to the President or his designee, the Vice President for Business Affairs, to advertise for bids and award a construction contract, provided costs are within available funds. Carried.
WSU Pullman, Wilson Hall Exterior Renovations. It was moved and seconded that the Board of Regents approve the construction project, grant authorization to proceed, and delegate authority to the President or his designee, the Vice President for Business Affairs, to advertise for bids and award a construction contract, provided costs are within available funds. Carried.
WSU Vancouver, Loop Road Extension, Schematic Design. It was moved and seconded that the Board of Regents approve schematic design documents, grant authorization to proceed and delegate authority to the President or his designee, the Vice President for Business Affairs, to advertise for bids and award a construction contract, provided costs are within available funds. Carried.
12. Report from the Vice President for Business Affairs. Vice President Royer went into more detail about the audit report. He attributes the outcome to the fine staff all over campus. He added that WSU is the only University in the state of Washington that has gone six years without an audit finding. He asked Controller Barry Johnson to provide comments on the financial report.
13. Report from the Vice President for Information Systems. Vice President Doyle reported on building the WSU System and building trust and respect. They have had a series of meetings with Hal Dengerink and Greg Royer on a number of issues regarding communication and capital construction. She also reported that they will be holding an IT Forum in March. The various workshops will address a wide range of interests for IT staff from across the WSU system.
14. University Development and University Relations Committee. Regent Marr reported that Howard Grimes gave them a report on graduate recruitment and that they also received the gift/endowment report, and updates from Vice President Frisch on the Foundation Board of Governors Meeting. He added that Vice President Savage and Athletic Director Jim Sterk gave updates on University Relations and on Athletics. Regent Marr provided data from the latest Gift Report which reflects a 25% increase from last year and also reported that the month of December was the 2nd highest fundraising month in WSU history. Regent Marr asked Regent Hill to provide an update on the Investment Committee and the Endowment Report.
15. Report from the Vice President for University Relations. Vice President Savage elaborated more on the presentation that Howard Grimes provided to the UDURA Committee. She added that graduate recruitment requires a different kind of strategy then is used for undergraduate recruitment. She also reported that University Relations is gearing up their research messaging which focuses on building the WSU reputation for research excellence with our influencer audience. University Relations has partnered with the College of Sciences, the College of Veterinary Medicine and CAHNRS to create a new science writer position. This position will focus on research stories and providing those stories to regional and national media that will serve all the colleges well. They are developing a council consisting of the three deans for these colleges along with Howard Grimes, and Tim Steury, the Editor of Washington State Magazine to strategize on sending research messages to the appropriate audiences.
16. Report from the Vice President for Development. Vice President Frisch thanked Regents Alhadeff and Marr for their assistance with the Foundation Board of Governors and Board of Trustees. He also reported that they are in the process of developing regional leadership committees located in Los Angeles, San Francisco, Portland, Spokane and Tokyo. The purpose of these committees is to help identify and qualify new prospects and to develop cultivation activities that will move prospects to make gifts. He indicated that Regent Cowles agreed to serve on the Spokane Regional Leadership Committee and he hopes other Regents will agree to serve on councils in their areas as they are developed. He also reported that they are working with the Provosts Office to engage deans and development officers on the integrated development work.
17. Report from the Director of Athletics. Athletic Director Jim Sterk gave an update on all the current sports activities. Academically nine teams average over a 3.0 grade point average and for the first time ever all 17 teams have above a 2.5 grade point average. He added that the biggest improvement is in mens basketball which now hold a 3.0 gpa as a team, two athletes made the Deans list, and three have over a 3.5 grade point average. He also gave an update on the Stadium project, indicating that they have selected the architect and have started a marketing analysis. They intend to implement a facility fee with ticket sales to help with funding for the project.
18. Other Business.
The Board took action on the following:
Honorary Doctoral Degree Recommendation. It was moved and seconded that the Board of Regents approve the award of an Honorary Doctor of Science Degree to Clarence (Bud) A. Ryan. Carried.
17. Presidents Report. President Rawlins thanked the Board and his staff for their continued work.
At 12:10 p.m. the Regents Meeting adjourned.
Approved by the Board of Regents at its meeting held on March 4, 2005 in the Student Services Building, Room 129, at the Washington State University Vancouver Campus, Vancouver, Washington.
ORIGINAL SIGNED COPY AVAILABLE IN THE PRESIDENT'S OFFICE