November 22, 2002
The Board of Regents of Washington State University met pursuant to call in Open Meeting at 9:17 a.m., on Friday, November 22, 2002, in the Regents Room of the Lewis Alumni Centre, Pullman.
Present: Regent Joe King, President; Regents Kenneth Alhadeff, Peter Goldmark, Steven R. Hill, Jason Johnson, William Marler, and Rafael Stone. President V. Lane Rawlins, Provost Robert C. Bates, Vice President for Business Affairs Gregory P. Royer, Vice President for University Relations Sally P. Savage, Vice President for Student Affairs Charlene Jaeger, Vice President for University Development Richard Frisch, Interim Vice President for Information Technology Mary Doyle, Senior Assistant Attorney General Antoinette Ursich, Faculty Senate Chair Barry Swanson, ASWSU President Scott Dickinson, GPSA President JoLie Wagner, and Alumni Association President Ray Eldridge.
1. Opening Remarks. Regent King welcomed everyone to Pullman. He started off by asking Vice President Sally Savage to update the Board on the Regent Scholarship program before he introduced three recipients of the program. The three student recipients were Emily Gish, Justin Ripka and incoming freshman Casey Gamache.
2. President of the University. President Rawlins welcome everyone to Pullman and asked Dean Warwick Bayly to introduce Dr. Bernard Pinckney who is a WSU Alumn. Dr. Pinckney presented a statue to the Board and to President Rawlins.
3. Minutes. It was moved and seconded that the Board of Regents approve the minutes of the meeting of September 6, 2002. Carried.
4. Reports from University Groups. The reports form the University Groups are attached as Exhibit A.
Faculty Senate Chair Barry Swanson reviewed his report as submitted to the Board. He reported on the items that have passed through the Faculty Senate, the items being debated by the Senate and the items currently being debated by the Senate committees.
GPSA President JoLie Wagner reviewed her report as submitted to the Board. She highlighted several projects that GPSA is currently working on which consisted of the Graduate Programs Fair, Washington Student Lobby and creating a legislative agenda to voice the concerns of graduate and professional students for this legislative session.
ASWSU President Scott Dickinson reviewed his report as submitted to the Board. He went over a few items that ASWSU is doing and also submitted reports from the newer campuses that wanted to brief the Board about the activities on each of the campuses.
Alumni Association President Ray Eldridge submitted his report as submitted to the Board. He briefly went over the many accomplishments that the Alumni Association has achieved this year and reported on upcoming events that will bring many cougar alumni together in the upcoming months.
4. Executive, Planning, Budget and Athletics Committee. Regent Joe King reported that the committee discussed the action item on the FY 2003 Supplemental Operating and Capital Budget Request. He asked President Rawlins to provide comment before the Board takes action.
President Rawlins made some comments and Karl Boehmke presented information on the FY2003 Supplemental Operating and Capital Budget Request.
The Board took action on the following item:
FY2003 Supplemental Operating and Capital Budget Request. It was moved and seconded that the Board of Regents approve the 2003 Supplemental Operating and Capital Budget Request. Carried.
Regent King added that the committee also received a report on enrollment, they also heard an update on the growth of WSU research expenditures and the value that research and higher education bring to the public. He added that they also received a report on the continuing joint efforts with the University of Washington. He concluded his report by asking Rom Markin to give the report to the full board that he gave during their committee on the NCAA Re-certification report.
Dr. Rom Markin gave an update on the NCAA Re-certification Report (Exhibit B).
5. Academic, Faculty and Student Affairs Committee. Regent Goldmark reported that the committee discussed the current action item to change the name of the Department of Foreign Languages and Literatures to the Department of Foreign Languages and Cultures. He said they received a presentation on the Portal Project, they heard an overview of the programs of the Office of Student Financial Aid and Scholarships. They were given an update on the Registrar search, the Strategic Plan Implementation; they discussed the proposed FY04 Housing and Dining Rates and he said that Regent Johnson gave a short presentation on the Cooperative Communities Coalition.
The Board took action on the following item:
Name Change for the Department of Foreign Languages and Literatures. It was moved and seconded that the Board of Regents approve the name change for the Department of Foreign Languages and Literatures to the Department of Foreign Languages and Cultures, effective Spring 2003. Carried.
6. Report from the Provost and Academic Vice President. Provost Bates updated the Board on three searches, the Dean of Science, Dean of Graduate School and the Vice Provost for Research. He commented that the searches are narrowing and that they have some strong candidates. He also provided an update on the implementation process.
7. Report from the Vice President for Student Affairs. Vice President Jaeger told the Board that they would be moving the Multicultural Student centers to the Taco Bell Space in the CUB, as their lease expires in the fall. She added that the students are very excited about the move, as they will be located centrally and as one. Vice President Jaeger also added that they would be hosting a conference in the summer of high achieving students. Currently there are over 500 high achieving students on the WSU campus. She ended here report that in the November 10 edition of the New York Times, the WSU Student Recreation Center is listed as the top student recreation facility in the country.
8. Business Affairs and Information Technology Committee. Regent Stone reported on the action items the Board will vote on. He also said the committee received an update from members of the Student Book Corporation Board and the Directors provided a financial report. He said the committee heard updates on the FY04 housing and dining rates, the WSU Endowment fund, the parking system, they were given the status on capital projects, a capital construction report, the quarterly report of consultants, architects and engineers and also joined the Academic, Faculty, and Student Affairs committee on the Portal Project demonstration.
Virgil Hanson, Project Manager of Capital Planning gave a presentation on the Wilmer-Davis Dining Renovation.
The Board took action on the following items:
Wilmer-Davis Dining Renovation. It was moved and seconded that the Board of Regents approve schematic design documents, grant authorization to proceed, and delegate authority to the President or his designee, the Vice President for Business Affairs, to advertise for bids and award a construction contract, provided costs are within funds available. Carried.
WSU Retirement Changes. It was moved and seconded that the Board of Regents approve the changes to the outlined changes to the identified sections of the Washington State University Retirement Plan attached as Exhibit C. Carried.
9. Report from the Vice President for Business Affairs. Vice President Royer provided an update on the status of the Energy Plant. He said that the staff recently met with representatives from General Administration, Office of Financial Management, Department of Community, Trade and Economic Development, and legislative officers. In that meeting, they all agreed to release the appropriation for the Energy Plant. He added that they also agreed with WSU's proposal to develop the $41 million steam only plant.
10. Report from the Interim Vice President for Information Technology. Interim Vice President Mary Doyle reported that by next month they will double the capacity for Internet service. She also added that they are also in the process of hiring a security coordinator to address security issues. She ended her report by telling the Board she will be providing the Information Technology Strategic Plan to the Board at the January meeting.
11. University Development University Relations Committee. Regent Hill reported the committee reviewed and discussed the Endowment Advancement Fee that they will be voting on. They also reviewed and discussed the benchmarking process, they received a report on the continuing joint efforts between WSU and UW and its economic future of our state. They received a report on the evolving marketing strategy for the University specifically in the area of student recruitment phase that has been very successful. He reported they continued their discussion on the WSU Foundation/WSU Board of Regents agreement statement with the hope the discussion process would bring clarification to existing agreements.
The Board took action on the following item:
Endowment Advancement Fee. It was moved and seconded that the Board of Regents approve a .5% increase in the endowment management fee paid to the WSU Foundation. Carried.
12. Report from the Vice President for University Development. Vice President for University Development Rick Frisch gave an update on the gift progress. He also indicated that they would be moving to their downtown location in April. He also thanked Regent Hill for his leadership in the fundraising process at Washington State. He also reported that they have set a goal to raise 51 million dollars, which is an 18% increase from last year. To date they are up 9.6% from where they were last year at this time.
13. Report from the Vice President for University Relations. Vice President for University Relations Sally Savage presented the latest two television spots that continue the advertising campaign.
14. President's Report. President Rawlins ended the meeting by recognizing Student Regent Jason Johnson for his diligence in forming the Cooperative Communities Coalition. He also thanked Bob Bates for his work on the Strategic Plan.
The meeting adjourned at 12:15 p.m.
Approved by the Board of Regents at its meeting held in Suite 1101, WSU West, Seattle on January 24, 2003.
Original signed copy on file in the President's Office.