June 29, 2001
The Board of Regents of Washington State University met pursuant to call in Open Meeting at 9:30 a.m., on Friday, June 29, 2001, in Coeur d'Alene, Idaho.
Present: Regent Robert D. Fukai, President; Regents Phyllis Campbell, Elizabeth Cowles, Richard Davis, Darren Eastman, Peter J. Goldmark, Joe King, William D. Marler, and V. Rafael Stone; President V. Lane Rawlins, Interim Provost Ronald Hopkins, Vice President for Business Affairs Gregory P. Royer, Vice President for Advancement Sally P. Savage, Senior Assistant Attorney General Antoinette Ursich, Faculty Senate Chair Frances McSweeney, GPSA President Victoria Hansel, ASWSU President Jesse Keene, and Alumni Association President 1st Vice President Ray Eldridge.
Also present were: Executive Director of Planning and Budget Karl Boehmke, Director of Facilities Development Gerald Schlatter, and Interim Director of News Bureau Sue Hinz.
1. Opening Remarks. Regent Fukai opened the meeting and thanked Jim Roche, Institutional Research Director, for working on the Regents' Report, which would be on the web site next week. Regent Fukai noted a national survey by U.S. News and World Report that showed only 13 schools with a lower teacher/student ratio than WSU. He mentioned that this brings a quality to the education offered at WSU.
President Rawlins provided welcoming remarks, as well, and welcomed Ray Eldridge representing the Alumni Association. He also noted that the Regents' Report had many interesting facts about the institution listed and encouraged everyone to look it up on the WSU webpage.
2. Minutes. It was moved and seconded that the Board of Regents approve the minutes of the meeting of May 11, 2001. Carried.
3. Reports from University Groups. The reports from the University Groups are attached as Exhibit A.
Faculty Senate Chair Fran McSweeney reviewed her report as submitted to the Board. She added that the Faculty Senate does not meet during the summer, but she wanted to thank the Board of Regents, President Rawlins and Provost Hopkins for all they have done during the past year on behalf of the Faculty Senate.
Regent Fukai read a resolution commending Fran McSweeney for serving as Chair of the Faculty Senate. A copy of this resolution is attached as Exhibit B.
GPSA President Victoria Hansel reviewed her report as submitted to the Board. She noted that summer had been busy as GPSA is working on the efficiency and effectiveness of the office, as well as the Century of Graduate Education. She also mentioned that a satellite office had been opened for professional students. Ms. Hansel reported that work had begun on extensive by-law changes so that they would more accurately the mission of GPSA.
ASWSU President Jesse Keene reviewed his report as submitted to the Board. He noted that the summer had been difficult because of the death of three students. Mr. Keene expressed his appreciation to President Rawlins and the University Relations office for sponsoring the memorial service. He also mentioned that ASWSU is working with the Student Book Corporation to address the financial difficulties of the Student Book Corporation, noting that they will not take a dividend this year; just a percentage of profits. He said he was glad to have Charlene Jaeger here and looks forward to working with her.
Alumni Association 1st Vice President Ray Eldridge reviewed his report as submitted to the board. He reported that the Alumni Association would be sponsoring approximately 20 Cougar welcomes for incoming freshmen in an effort to recruit and retain new students. He also noted that they were finishing up their focus groups on a five-year strategic plan. Out of these focus groups, he said there were three main themes: scholarship, encouraging excellence, and making connections. He invited the board to attend any of the events happening around the country, and thanked them for their support.
4. Executive, Planning, and Budget Committee. Regent Fukai reported that the committee had met and had an update from Vice President for University Advancement Sally Savage on the search for a Foundation President, Director for Media Relations, and Senior Investment Fund Manager. He also said that President Rawlins gave a time-line for approval for the Fiscal 2001-2003 budget, and discussed the results from legislative session. He added that they also had an update on enrollment.
5. Presentation on Strategic Planning and Integrated Marketing Processes. Bill Fassett reported that this presentation was giving to the Foundation Board of Trustees several weeks ago. He presented a Strategic Planning Oversight Committee (SPOC) update, followed by a recap of marketing efforts given by Ms. Savage. President Rawlins expressed his pride in the design teams and SPOC and noted that WSU is in the middle of something transformational. He extended his thanks to everyone involved. A copy of this presentation is attached as Exhibit C.
Regent Dick Davis congratulated President Rawlins on his efforts and leadership. Regent Fukai noted that the Board appreciated all of the updates they have received on the integration of the marketing campaign and the strategic planning initiatives.
6. Academic and Faculty Affairs Committee. Regent Joe King reported that the committee discussed offering graduate level education at the different branch campuses. He said that the Extended Distance Degree program needs to be more widely recognized, and that WSU should be at the forefront of distance education through WHETS. He noted that all branch campus degrees are WSU degrees, not the specific branch campus.
7. Name Change from the Department of Pure and Applied Mathematics to the Department of Mathematics. It was moved and seconded that the Board of Regents approve the name change of the Department of Pure and Applied Mathematics to the Department of Mathematics, effective fall 2001. Carried.
8. Extend the BA in Business Administration, Real Estate to Washington State University Spokane. It was moved and seconded that the Board of Regents approve extending the Bachelor of Arts in Business Administration, with the major in Real Estate to Washington State University Spokane, effective fall 2001. Carried.
9. Change the Program in Health Policy and Administration to a Department. It was moved and seconded that the Board of Regents approve changing the program in Health Policy and Administration (HPA) to the Department of Health Policy and Administration, effective January 2002. Carried.
10. Report from Interim Provost. Interim Provost Ron Hopkins reported on the Summer Fellows program and on Faculty Retention. He noted that WSU had retained eight senior faculty who had offers elsewhere, which will have a positive impact.
11. Student Affairs Committee. Regent Bill Marler reported that enrollment projections were discussed. He noted that a record number of applications had been received from freshmen for the fall, and enrollment should be up by about 100 students. He also mentioned that this would be the second largest incoming class WSU has had. He said that transfer applications were down, and that they have been declining in recent years. He also stated that WSU could expect some decline in continuing students, as there are several small classes making their way through the process. He noted that the number of students in distance programs is continually increasing, and that overall enrollment is good, but there is always room for improvement. He pointed out that staff is contacting applicants, and he suggested that a few regents or faculty should take an afternoon and make some calls as well.
Regent Marler said that there was a good discussion regarding the Alcohol Program/Policy. He commended President Rawlins and Vice Provost Hopkins for moving this program forward, noting that the administration is in the process of making some hires to deal with this issue. He noted that the Greek Alliance was making great contributions working together with undergraduates, alumni representatives, and the administration to put together some governing strategies for the Greek system. He mentioned four majors areas being discussed: 1) city, fire, and health codes; 2) enforced alcohol policy; 3) live-in advisors; and 4) an entering GPA of 2.8.
12. Report from Vice President for Student Affairs. Vice President for Student Affairs Charlene Jaeger said that she is pleased to finally be in Pullman and is looking forward to working with student leaders. She noted that she is working this summer to familiarize herself with WSU and that her desire is to improve the climate and environment for students on campus.
13. Business Affairs Committee. Regent Davis reported that there were four action items to be brought before the Board, but asked Director of Facilities Development Gerald Schlatter to report on the new campus signage program first.
Following Mr. Schlatter's report, Regent Davis asked Vice President for Business Affairs Greg Royer to inform the Board about the Energy Plan. Mr. Royer noted that this has great potential and great risk, and that each Regent would be contacted individually in the next 60 days to discuss the issue. He noted that energy is the lifeblood of the campus in Pullman. Mr. Royer gave a brief overview (attached as Exhibit D). He mentioned that WSU was only given $23 million of the $56 million needed, and that the private partner would commit the extra funds. Regent Davis added that he and Regent Stone had reviewed the list of consultants and were impressed with the homework done by Business Affairs. Regent King said he was impressed that everyone understands the importance of the energy issue. Regent Campbell asked who Trigen is. Mr. Schlatter said they are specialists in cogeneration, and, after visiting their facilities and speaking with those running the plants, they were very positive about the company. He said they are involved in over 50 types of this venture in the United States at this time, so they are very familiar with the needs and have a good background in working with gas. He also noted that they were willing to commit long term to the project.
14. Department of Geology, GeoAnalytical Laboratory, Acquisition of Mass Spectrometer. It was moved and seconded that the Board of Regents delegate authority to the President or his designee, the Vice President for Business Affairs, to approve the selection of the firm, based upon formal sealed-bid competition, that will provide the mass spectrometer, and grant authority to proceed with the acquisition of the instrument plus technical support, clean lab construction, and minor supporting instrumentation, within the funding sources identified. Carried.
15. Student Investment Fund. It was moved and seconded that the Board of Regents delegate authority to the President or his designee, the Vice President for Business Affairs, to establish a Student Investment Fund of one million dollars. Carried.
16. Parking System. It was moved and seconded that the Board of Regents delegate authority to the President or his designee, the Vice President for Business Affairs, to adopt hourly and daily parking garage rates as long as they do not exceed the hourly rates set by the Board of Regents. Carried.
17. Washington Administrative Code - Approval of Amendments. It was moved and seconded that the Board of Regents approve amendments to the Washington Administrative Code to establish a parking system on the WSU Spokane Riverpoint campus, and increase parking fees on the Intercollegiate Center for Nursing campus as outlined in the attached Exhibit E. Carried.
18. Recognition of Christine Hoyt. Regent Fukai read a resolution commending Executive Assistant to the Board of Regents Christine Hoyt. This resolution is attached as Exhibit F. Regent Goldmark stated his appreciation for Ms. Hoyt and her outstanding efforts on behalf of the Regents for the past nine years. Regent Fukai also presented Ms. Hoyt with a briefcase on behalf of the Board.
19. Executive Session. At 11:32 a.m., the Regents convened in Executive Session to discuss personnel issues.
At 11:50 a.m., the Regents reconvened in Open Session.
20. Evaluation of President Rawlins. Regent Fukai reported that the Board was very pleased with the initial performance of President Rawlins, particularly with regard to the budgets and the strategic planning process. He said that the Board would like for President Rawlins to continue, and, therefore, they would like to implement a retention program that includes $40,000 annuity per year of service for the first five years, and $80,000 for a sixth year. He said that they would also like to increase his base salary this year by 3.7%. He noted that President Rawlins didn't want an increase in his base salary, but the board understands that salaries need to be maintained at competitive levels. It was moved and seconded that the Board of Regents approve the above retention plan and increase his base salary 3.7% for the 2001-2001 fiscal year. Carried.
21. President's Report. President Rawlins said that whatever has been accomplished in the past year has been done because of a team effort. He mentioned that it didn't seem that things were moving fast enough for his liking.
President Rawlins said that he used to give Meerkat awards in Memphis, and that if he were to give Meerkat awards for the past year, they would go to:
· Karl Boehmke and his team
· Mary Gresch for her work on integrated marketing
· Al Jamison who filled some big shoes and was helpful in developing the Greek Alliance
· Doris Lohrey-Birch for keeping administration informed during the threat of a strike
· Ron Hopkins for helping him to make it through the last year
· Darren Eastman for his leadership in the Greek Alliance
· Fran McSweeney for her work with Faculty Senate
· Larry Ganders for doing a marvelous job under extremely adverse conditions
· Christine Hoyt for all of her outstanding efforts working with the Board
At 12:10 p.m., the Regents' Meeting adjourned.