March 30, 2001
The Board of Regents of Washington State University met pursuant to call in Open Meeting at 9:30 a.m., on Friday, March 30, 2001, in the Lewis Alumni Centre, Pullman.
Present: Regent Kenneth Alhadeff, President; Regents Phyllis Campbell, Elizabeth Cowles, Robert D. Fukai, Peter J. Goldmark, Joe King, William D. Marler, Matthew F. Moore, and V. Rafael Stone; President V. Lane Rawlins, Interim Provost Ronald Hopkins, Vice President for Business Affairs Gregory P. Royer, Interim Vice President for Advancement Sally P. Savage, Senior Assistant Attorney General Antoinette Ursich, Faculty Senate Chair Frances McSweeney, GPSA President Steve Kuehn, ASWSU President Steve Wymer, and Alumni Association President Frank Krook.
Also present were: Executive Director of Planning and Budget Karl Boehmke, Vice Provost for Academic Affairs Douglas Baker, Vice Provost for Enrollment Management Jim Rimpau, Associate Vice Provost for Student Affairs George Bettas, Assistant Vice President for Business Affairs Glenn Ford, Assistant Vice President for Personnel and Administration Loretta Lamb, Director of Facilities Development Gerald Schlatter, and Executive Assistant for Business Affairs Rob Hoon.
1. Opening Remarks. Regent Kenneth Alhadeff opened the meeting and commented on the celebrations experienced in the past couple of days, including President Rawlins' Inauguration and the Faculty Honors Convocation. He commented that he had toured the Institute for Shock Physics and Kimbrough Hall, and said he noticed an incredible explosion of creativity, knowledge, and teaching going on at WSU. He said that, on behalf of the Board of Regents, they are pleased to be on campus during this historic time.
President Rawlins provided welcoming remarks, as well, and introduced Alan Genz, Chair, Department of Mathematics; Jim Roche, Director of Institutional Research; Kristi Growdon, Director of Federal Relations; and Marcia Garrett, Executive Director of WSU West.
2. Minutes. It was moved and seconded that the Board of Regents approve the minutes of the meeting of January 26, 2001. Carried.
3. Reports from University Groups. The reports from the University Groups are attached as Exhibit A.
Faculty Senate Chair Fran McSweeney reviewed her report as submitted to the Board. She added that the Faculty Senate has responded positively to the Design Team Strategic Planning Process.
GPSA President Steve Kuehn reviewed his report as submitted to the Board. He also stated that there were twice as many nominations for Teaching Assistant Excellence Awards as in previous years and said that ten individuals would be selected to receive an award. He said that he believes GPSA is stronger than when he arrived and that he had gained so much from his experiences over the past year. Regent Alhadeff thanked Mr. Kuehn for his hard work and dedication.
ASWSU President Steve Wymer reviewed his report as submitted to the Board. He also mentioned the successful grand opening of the Student Recreation Center (SRC). He noted that there were going to be some challenges with the state legislature regarding funding for the operating costs of the SRC. Mr. Wymer thanked President Rawlins for his commitment to hiring a Vice President for Students Affairs and said that he appreciates his commitment to student affairs issues. He also thanked George Bettas who is retiring. He stated that Dr. Bettas was extremely committed to helping and serving students and that there would be a reception to honor him this afternoon at the Lewis Alumni Centre.
Alumni Association President Frank Krook reviewed his report as submitted to the Board. He added that he has heard many positive comments regarding the Faculty Convocation and President Rawlins' Inauguration. Mr. Krook introduced two students involved with the Student Alumni Connection (SAC): Justin Cambra, President, and Aaron Hanson, Vice President. He noted that this is a student run organization that gets students involved in many campus activities. Mr. Cambra and Mr. Hanson each provided a perspective about SAC, including remarks about their personal experiences.
4. Executive, Planning, and Budget Committee. Regent Alhadeff reported that the EPB Committee had met yesterday and discussed the 2002 Regents' meeting dates and locations. He said that they also discussed tuition proposals and had a detailed discussion about the legislative budget. He noted that this discussion was not just about how difficult these issues are, but what will we do about them. He mentioned that the Strategic Design Teams were in a process that would change the face of WSU, making it more vibrant in the future.
5. Report from Interim Vice President for University Advancement. Interim Vice President of University Advancement Sally Savage provided an update on activities relative to Integrated Marketing, noting that work was completed on the draft Marketing Plan. She mentioned that the plan would be under continual revision, and was built on the input of many people in the institutions, not just the Marketing and Communications unit.
Ms. Savage mentioned that one of the marketing goals relates to internal communications. She noted that President Rawlins' first quarterly update had just gone out and that it was well received and appreciated. She also stated that an open dialogue with President Rawlins would take place on April 4, 2001, at the Compton Union Building, where he would take an hour to discuss current issues. Ms. Savage also presented a recruitment video presentation that has already been shown at two scholars' receptions, and she also mentioned that a new university magazine would be replacing Universe and Hilltopics, two current publications published by WSU.
6. Supplemental Allocation of Services and Activities Fee, Academic Year 2000-2001. It was moved and seconded that the Board of Regents approve the supplemental allocation of Services and Activities fees for the Academic Year 2000-2001 as outlined in Exhibit B. Carried.
7. Academic and Faculty Affairs Committee. Regent Peter Goldmark reported that the AFA Committee had met yesterday and discussed the recognition and nurturing of faculty excellence. He noted that the Committee had been working with the administration to develop some possibilities in addition to faculty salary increases. He mentioned that the Regents' Professorships is still in the discussion stage, but that further parameters have been established. He also said that the Committee is hopeful that this particular award can be finalized to further recognize faculty performance.
He reported that the Committee had reviewed the latest Grant and Contract Activity Report and said that they would be reviewing them on a quarterly basis. He pointed out that WSU is doing approximately 91 million dollars on an annual basis. He expressed that, although it is a positive number, the Committee would like to see it increase. Regent Goldmark ended his report by talking about the challenges of budget reallocations to high demand areas such as Management Information Systems and Human Resources Development.
8. Report from Interim Provost. Interim Provost Ron Hopkins echoed Mr. Wymer's praise for George Bettas as Associate Vice Provost for Student Affairs. Dr. Hopkins also introduced Ross Coates who will be managing the Museum of Art in the absence of Dyana Curreri who assumed another opportunity in a city museum in California. Dr. Hopkins reported that the search for Director of Libraries is nearing completion, with interviews beginning next week.
9. Granting of Degrees. Provost Hopkins informed the Regents that the candidates for degrees from the Class of December 23, 2000, were in their packets.
10. Report on Waiver Programs. Provost Hopkins asked Vice Provost for Enrollment Management Jim Rimpau to provide an update on Waiver Programs. Dr. Rimpau reported on five new programs that are attached as Exhibit C. He noted that WSU netted $314,000 on the five programs combined, which is positive, as WSU did not lose any money while implementing new programs.
Regent Marler asked what was being done to target in-state, high academic achievers. Dr. Rimpau responded that WSU had spent $25,000 on purchasing test scores from various places, which worked well this year. Interim Provost Hopkins complimented Jim on the quantitative approach, and added that he believed these investments would pay off for WSU.
11. Student Affairs Committee. Regent Marler reported on several information items. He said that summer allocation of Services and Activities Fees would be an action item at the May Regents' meeting. He also recognized Dr. Bettas, stating that he had known Dr. Bettas for a very long time and that his commitment to students would be sorely missed.
Regent Marler reported that a letter would be going out to the "beat" police who monitor College Hill to recognize them for the great job they are doing to develop relationships with College Hill residents.
Regent Marler stated that the Regents are committed to do everything in their power to help create a vibrant Greek system and that the Committee is discussing individual issues as they arise. He added that an alcohol policy has been working its way through various units and is now in the hands of the administration. He expressed his appreciation to President Rawlins for his strong commitment to this policy. He also noted that there was discussion about hiring a substance abuse counselor, as funds had been allocated for this purpose.
Regent Marler asked Senior Assistant Attorney General Antoinette Ursich to comment on the change to the Washington Administrative Code regarding disclosure of student records. Ms. Ursich reported that student records are protected by Federal Law (Family Education Rights and Privacy Act). She said that the general trust of that rule is that any educational record cannot be disclosed without the consent of the student. She pointed out that in 2000, the Federal Law changed to allow institutions a bit of flexibility in order to disclose certain types of information. She stated that one of the changes allowed the results of disciplinary proceedings that dealt with alcohol violations or violations of controlled substance rules or laws to be disclosed to a minor students' parents. She said that Student Affairs personnel have requested that they be allowed to make that disclosure.
Ms. Ursich reported that in 2000, a change was made to allow the results of disciplinary proceedings to be disclosed to the victim of a violent crime or a non-violent sexual offense. Because of the change in Federal Law, Student Affairs personnel have requested this change as well.
Ms. Ursich said that the third change deals with the definition of directory information. She pointed out that the general rule of FERPA is that directory information is public information unless a student chooses to not have this information disclosed. She noted that the proposed amendment would include e-mail in the definition of directory information. She added that there was some controversy as to whether photographs would be included in the definition of directory information, so that would be looked at more closely by the administration.
Regent Marler pointed out that since the changes in disclosure, Student Affairs has not seen a second offense possibly because of parental communication.
At 10:40 a.m., the Board adjourned for a short breaks and reconvened at 10:49 a.m.
12. Business Affairs Committee. Regent Robert Fukai reported that the State Auditor's office had given WSU a good report on its audit for the year 2000. Regent Fukai congratulated Vice President for Business Affairs Greg Royer on his oversight of financial processes. He noted that there were some management issues to deal with, but no actual findings.
Regent Fukai reported that the Foundation Investment Committee had reviewed performance, asset allocation, and venture capital issues. He said that the Investment Committee would be giving a quarterly report to the Board. He also mentioned that they discussed several capital projects, including landscaping and signage around the campus. He noted that there was no consistency in the signage, so a big project is underway that will tie in with our integrated marketing initiative.
Regent Fukai reported that the committee discussed Energy Plant redevelopment, but that he had left the room during that discussion because of possible conflict of interest. He also expressed his appreciation to Assistant Vice President for Business Affairs Glenn Ford for his efforts on the parking system review.
13. Institute for Shock Physics. Regent Goldmark pointed out that this action is completely dependent upon the Legislature delivering funds, and Mr. Royer mentioned that we would be getting prepared during the good weather, as there is a small window of construction time in Pullman so that ground could be broken when the money was received.
It was moved and seconded that the Board of Regents approve construction documents and delegate authority to the President or his designee, the Vice President for Business Affairs, to advertise for bids and award a construction contract for the Institute for Shock Physics building, if costs are within funds available. Carried.
14. Hulbert Hall. It was moved and seconded that the Board of Regents approve the removal and replacement of deteriorated surfaces of Hulbert Hall and delegate authority to the President or his designee, the Vice president for Business Affairs, to award and sign a contract for this construction project, if costs are within the funds available. Carried.
15. Major Capital Contracts under Previous Delegation of Authority. Vice President for Business Affairs Greg Royer reported that based upon the authority delegated to the President or his designee, the Vice President for Business Affairs, at the meeting of February 17, 2000, he had entered into the following contracts:
Shea Construction, Inc., for the Energy Plant Boiler Room Expansion, Purchase, and Installation of Two (2) Boilers in the final amount of $1,949,730, to be paid from the Energy Supplemental Budget (Year 2000) and Campus Infrastructure and Road Improvements project.
Garco Construction, Inc., for the McCroskey Hall Renovation in the final amount of $2,867,002, to be paid from 1999-2001 Housing Bonds.
16. Minor Capital Contracts under Previous Delegation of Authority. Vice President for Business Affairs Greg Royer reported that based upon the authority delegated to the President or his designee, the Vice President for Business Affairs, at the meeting of January 24, 1986, he had entered into the following contracts:
Motley-Motley, Inc., for the Spillman Hall Demolition in the final amount of $231,301 to be paid from 99-01 Minor Capital Improvement (MCI) and Minor Capital Safety (MCS) Funds.
Cascade Fire Protection Co., for the Fire Sprinkler Heads Replacement in the final amount of $183,132, to be paid from 99-01 Minor Capital Safety (MCS), Housing Department and Compton Union Building Funds.
Duracon, Inc., for the Chemical Storage Building Modifications to Office Area in the final amount of $88,974, to be paid from 97-99 Minor Capital Safety (MCS).
Western States Construction for the New Holland Library Relocation of Library Systems Office to New Library in the final amount of $84,602, to be paid from 99-01 Minor Capital Improvement Funds (MCI).
M.L. Albright and Sons, Inc., for the Cattle Feeding Laboratory Construction of new Storm and Sanitary Sewers in the final amount of $66,793, to be paid from 99-01 Minor Capital Safety Funds (MCS).
Ace Elliot Landscaping for the Monroe Street House Demolition and Site Remediation in the final amount of $23,036, to be paid from 99-01 Minor Capital Improvement (MCI).
17. Report from Vice President for Business Affairs. Vice President for Business Affairs Greg Royer reported that over the next 20 years, WSU would save approximately $100,000 per year from the refinancing of the Housing and Dining bonds.
18. President's Report. President Rawlins pointed out that this campus would not forget the massive involvement of Steve Wymer. He noted his incredible passion and commitment, and said that he was one of the finest student leaders to come out of WSU. He also thanked George Bettas for his care for the students of this institution.
Dr. Rawlins expressed his optimism about the future. He mentioned that dealing with difficult budget situations is a marginal thing that cannot dominate how we feel or what we are doing. He emphasized that we are dealing with a great institution with enormous resources. He informed the Regents that they would receive a spreadsheet from the Budget Office on alternatives being considered, as well as a narrative from Mr. Ganders. He said that if anyone thought quality was expensive, they ought to think of the alternative. He personally expressed his thanks to everyone involved in the many events surrounding the Convocation, Inauguration, and the Gala, and said it was a great event.
Dr. Rawlins commented that he was pleased to have a Vice President for Student Affairs. He also complimented the Board of Regents, stating that they were the finest he has worked with. He added that he is thrilled with the progress of WSU.
At 11:38 a.m., the Regents' Meeting adjourned.