September 20, 1996
The Board of Regents of Washington State University met pursuant to call, in Open Meeting, at 9:07 a.m. on Friday, September 20, 1996, in the Lewis Alumni Centre, Pullman, Washington.
Present: John W. Ellis, President; Regents: Richard R. Albrecht, Phyllis J. Campbell, Richard A. Davis, Peter J. Goldmark, Louis H. Pepper; President Samuel H. Smith, Interim Provost Geoffrey L. Gamble, Vice President for Business Affairs Sallie A. Giffen, Vice President for Extended University Affairs Thomas L. Purce, University Counsel Sally P. Savage, Senior Assistant Attorney General Richard L. Hutchinson, Faculty Senate Chair Val Limburg, Staff Senate President Francis Benjamin, Alumni Association President Ann Edlund, GPSA President Oliver Bangera, and ASWSU President Matt Caires.
Also present were: Vice Provost for Student Affairs K. J. Gus Kravas, Vice Provost for Human Relations and Resources Ernestine Madison, Vice Provost for the Graduate School Robert V. Smith, Executive Director of Budget and Planning Gregory P. Royer, Associate Vice President for University Advancement Connie Kravas, Associate Vice Provost for Academic Affairs Karen DePauw, Interim Vice Provost for Learning and Technology Mahmoud M. Abdel Monem, Assistant Vice President for Business Affairs Ernest J. Renfro, Director of Facilities Development David Smith, and Associate Director of News and Information Services Al Ruddy.
1. Welcoming Remarks and Introductions. Regent John Ellis called the meeting to order and welcomed everyone to the meeting. President Smith introduced Ms. Marcia Garrett and Ms. Deborah Love, new Executive Assistant to the Vice President for Extended University Affairs and new Director for the Center for Human Rights, respectively.
2. Minutes. It was moved and seconded that the WSU Board of Regents approve the minutes of the meeting of June 28, 1996. Carried.
3. Granting of Degrees. It was moved and seconded that the WSU Board of Regents approve the recommendation of the faculty that the candidates appearing in Exhibit A be advanced to the degrees set above their names as members of the Class of August 3, 1996. Carried.
4. Reports from University Groups. Faculty Senate Chair Val Limburg reported that the Faculty Senate had met the previous evening. He said they will be working on constituent concerns which will help to form the agenda over the coming year. Dr. Limburg also noted that the Faculty Senate had kept in contact with the administration over the summer, and they were appreciative of the administrations willingness to meet with them on a regular basis.
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Staff Senate President Francis Benjamin said the Staff Senate has not yet met this semester, although he does anticipate this will be a year of change for the Staff Senate in the way they will work with new issues. He noted the changes in technology will change the Universitys process of communication. He said the staff is recognized to be a part of the technological changes occurring at WSU, in particular with the input provided through the shared governance policy at WSU.
Regent Ellis said Mr. Benjamins comments were especially fitting, as it takes a team effort to make changes. Mr. Benjamin said change is happening quicker than ever before and stated the staff are pleased with the quick responses in areas where previously things had moved quite slowly. He said the direction the administration is going technologically is appreciated and supported by the staff.
GPSA President Oliver Bangera reported on the following issues: improvement of relations within GPSA; President Smiths upcoming visit to the Senate; the improvements in the insurance package for graduate students; and the grievance process within GPSA.
ASWSU Matt Caires introduced the new ASWSU Vice President Heather McKnight, who replaced Karen Carlson. Mr. Caires also introduced Mr. Sumnar Singla, the ASWSU legislative affairs representative. Mr. Caires reported on the following issues: the ASWSU voting registration drive to get more students to vote; student safety projects, which involved a fund raiser to bring city officials to Greek Row to review safety issues; the homecoming parade project; and a project to organize and design a recreation facility to supplement recreation facilities at WSU. Mr. Caires stated they are investigating funding issues for this facility, and thanked Mr. Greg Royer, Executive Director of Budget and Planning, for his support and advice in this area.
President Smith noted the activity center is an important issue for WSU, as there is a desire for this type of facility on this campus. He applauded ASWSU for moving this project forward and stated that other universities have successfully completed similar projects.
President of the Alumni Association Ann Edlund stated the Alumni Association held its summer Executive Committee meetings at the Salish Lodge and that the fall Executive Committee meetings would occur next week. Ms. Edlund noted the variety of alumni events to occur this fall, including successful pregame events in Boulder, Colorado and Philadelphia, Pennsylvania and "harvest fest" put together by the King County Alumni group. Ms. Edlund also reported on the Alumni Associations summer send off program that takes place in many different districts to wish freshman coming to WSU success over the coming year. Ms. Edlund announced a precursor fundraising event to the upcoming Centennial Celebration and passed out a
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brochure featuring the many services the Alumni Association provides. Ms. Edlund noted the theme is A Century of Service.
5. Executive Session. At 9:35 a.m., the Regents met in executive session to consider a litigation issue and a personnel issue. The regular meeting of the Board reconvened at 10:02 a.m. Present were: Regents: Ellis, Albrecht, Campbell, Davis, Goldmark, and Pepper; Dr. Smith, Dr. Gamble, Ms. Giffen, Dr. Purce, Ms. Savage, Mr. Hutchinson, Dr. Limburg, Mr. Benjamin, Ms. Edlund, Mr. Bangera, and Mr. Caires.
6. Report on Enrollment. Interim Provost Geoff Gamble provided a report on enrollment at WSU. He stated that the overall enrollment was up 2.9 percent from fall 1995, with the largest percentage increase at WSU Spokane. He said students of color represent 12.13 percent of the total enrollment for 1996, up from 11.49 percent last fall. A copy of Interim Provost Gambles report appears in Exhibit B.
7. Supplemental Allocation Process Report. Interim Provost Geoff Gamble highlighted the following new projects supporting Virtual WSU that were funded from the 1997 supplemental appropriation: The Center for Teaching and Learning; the conversion of World Civilization Courses, GenEd 110 and 111; a new Degree in Human Development; a Center for Virtual Education in the College of Engineering and Architecture; Computer-based experiences in the College of Sciences; Social Sciences Experimental Instructional Laboratory; the Learning and Technology Initiative in the College of Veterinary Medicine; the General Business Degree Program; the external Doctor of Pharmacy Degree Program; and the conversion of mathematics courses, Math 107 and 140.
8. Higher Education Coordinating Board Report. Interim Provost Geoff Gamble reported on the HEC Board meetings occurring June 27 and July 31. He said at the June 27 meeting, there were three WSU programs approved by the HEC Board for WSU Vancouver. They were: Bachelor of Science degree in Environmental Science, Bachelor of Science degree in Biology, and the Bachelor of Arts in English. He reported that Associate Vice Provost for Academic Affairs Karen DePauw conducted a presentation on the use of technology in science and learning at the July 31 meeting. Dr. Gamble stated the most recent HEC Board meeting was this past Wednesday, which included a number of information items. He stated a discussion on the K-20 program took place, but noted that neither he nor a member of his staff was present due to attendance at WSUs university-wide leadership conference.
9. Presidents Compensation. Regent Dick Albrecht reported that the Regents had reviewed President Smiths performance over this past year and stated that he continues to be responsible for continued growth at WSU and demonstrates a very high level of success. He said the service provided by President Smith is greatly valued
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and that the Regents wish to retain his services to the University. He said the Regents have also reviewed the Presidents compensation compared to his peer group and other universities and have decided to recognize his performance by an increase in his deferred compensation.
It was moved and seconded that the WSU Board of Regents approve, effective July 1, 1996, an increase in the Presidents deferred compensation from $50,000 to $70,000 per year. Carried.
10. Endowment Report. Vice President for Business Affairs Sallie Giffen distributed a report on the Washington State University/WSU Foundation Consolidated Endowment Fund. She said as of August 31, 1996, the endowment stood at $99,178,000.
11. Business Affairs Subcommittee Report. Regent Lou Pepper reported that the Business Affairs Subcommittee had met by conference call last week and had discussed many issues, including the status of the Habitat Conservation Plan being considered for adoption by the Washington State Board of Natural Resources.
Regent Phyllis Campbell said she received a notice about the possible vote on the HCP and asked if we have discussed a strategy and if we were in alignment with the University of Washington on this. Ms. Giffen said that a strategy had been discussed, we were in alignment with the University of Washington, and that this was an item of discussion at its Board meeting also being held today.
12. Contracts under Previous Delegation of Authority (under $500,000). Vice President for Business Affairs Sallie Giffen reported that on the authority delegated to the President of the University or his designee at the meeting of January 24, 1986, she has approved entering into the following contracts:
Summit Landscape Construction, Spokane, for the Stadium Way Entrance Project, for a total project cost of $437,505, including sales tax and contingency, to be paid from 1993-95 Minor Capital Improvement funds, 1993-95 Minor Capital Renewal funds, and 1995-97 Minor Capital Improvement funds.
Suberizer, Inc. Bellevue, for the Potato Storage Facility, for a total project cost of $261,821, including sales tax and contingency, to be paid from 1993-95 and 1995-97 Minor Capital Improvement funds, 1995-97 Indirect Cost Recover funds, and a 1995-97 grant.
Poe Asphalt Paving, Inc., Pullman, for resurfacing and repair of Spokane Street, for a total project cost of $148,243, including sales tax and
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contingency, to be paid from 1995-97 Minor Capital Improvement funds and 1995-97 Minor Capital Renewal funds.
R.R.A.CO., Inc., Spokane, for mens and womens locker room renovation in the Coliseum, for a total project cost of $129,452, including sales tax and contingency, to be paid from 1995-97 departmental funds.
Patriot Fire Protection, Spokane, for the fire suppression system in the Fieldhouse, for a total project cost of $124,699, including sales tax and contingency, to be paid from 1995-97 Minor Capital Renewal funds and 1995-97 Minor Capital Improvement funds.
R.R.A.CO., Inc., Spokane, for an upgrade to the French Administration stair handrail and atrium guardrail, for a total project cost of $116,638, including sales tax and contingency, to be paid from 1997-97 Minor Capital Renewal funds.
Armor Glass, Inc., Seattle, for solar film placement on the south face of the Compton Union Building, for a total project cost of $27,193, including sales tax and contingency, to be paid from 1995-97 Service & Activity Fee funds.
13. Contracts under Previous Delegation of Authority (over $500,000). Vice President for Business Affairs Sallie Giffen reported that on the authority delegated to the President of the University or his designee at the meeting of May 10, 1996, she has approved entering into the following contract:
Lydig Construction, Inc., Spokane, for construction of the Plant Growth Wheat Research Center, in the amount of $5,327,750.
14. Completion of Contracts (over $2,500). Vice President for Business Affairs Sallie Giffen reported that on the authority delegated to her at the meeting of June 24, 1994, she had approved satisfactory completion of the following contracts:
Lydig Construction Co., for the Student Services Addition in the final amount of $13,094,203.
Johnson Controls Network Integration Systems, for the acquisition operation contractCommunications Infrastructure Renewal (CIR) project, in the final amount o f$7868,946.
September 20, 1996
Kranz Construction, Inc., for the ICNE - Yakima Permanent Facility, in the final amount of $2,189,504.
Mike Coman Construction, for a 911 dispatch facility in the Safety Building, in the final amount o f$257,675.
Moza Construction, Inc., for Greenhouse Replacement in PuyallupContract 3, Campus Electrical Upgrade, in the final amount of $118,132.
Collier construction, for manure storage and corral facilities, in the final amount of $67,128.
Mike Coman Construction, for remodel of rooms 508, 511, 511A, 511B and 513 in Science Hall, in the final amount of $56,075.
SATCOM, for temporary wiring for telephone and data service for Fulmer Hall and Thompson Hall in the final amount o f $42,005.
RDS Construction, for Tri-Cities East Exterior Restoration, in the final amount o f$32,308.
15. Quarterly Report of Appointments of Architects & Engineers under Delegation of Authority. Vice President Sallie Giffen reported that at the meeting of January 24, 1986, the Board of Regents delegated authority to the President or his designee, the Vice President for Business Affairs, to select and approve entering into contracts with architects and engineers for projects in which the estimate total project costs are less than $500,000. Ms. Giffens report appears in Exhibit C.
16. Retirement of Faculty, Administrative and Professional Staff, and Classified Staff. Vice President Sallie Giffen provided a list of retirees from Washington State University from July 1, 1995, through June 30, 1996, as appears in Exhibit D.
17. Chemical Waste Collection Sites Veterinary Science Complex. Vice President Sallie Giffen reported that this is the final segment of the Chemical Waste Collection Sites projects and that two larger, more complex phases (Fulmer & Engineering Complex) are currently nearing construction completion. She said this segment includes the Veterinary Science Complex, which will provide two storage areas: one in Bustad and the other an addition to the south end of the waste storage area of the Animal Disease Biotechnology Facility building. In addition, a new fume hood exhaust system will be provided for the Wegner Chemical Waste Storage room.
September 20, 1996
It was moved and seconded that the Board of Regents approve schematic design documents, grant authorization to proceed with design development, and delegate authority to the President or his designee, the Vice President for Business Affairs, to approve construction documents, advertise for bids, and award a construction contract for the Chemical Waste Collection Sites Veterinary Science Complex, if a budget can be established within the funds available. Carried.
18. Foundation Gift Report for August 1996. Associate Vice President for University Advancement Connie Kravas provided the Foundation Gift Report for August. She indicated that the year-to-date total in donations and private grants came to $7.6 million, which is twice that of that from last year at this time. She said the contributions to the Campaign total almost $242 million.
Dr. Kravas reported on a gift to Phi Kappa Theta from Paul Allen, which has received national recognition. She said Tom Brokaw from NBC Nightly news was on campus for 7 hours to do a story about the gift. She said also many state newspapers are carrying this story and that Time magazine is sending a photographer to do a photo collage on the fraternity to show how voice, video, and data will connect it to the world.
19. Report by the Vice President for Extended University Affairs. Vice President Les Purce provided a brief overview of activities in his area, including the major work that continues with the telecommunications group, himself, and Geoff Gamble regarding the K-20 network, as well as work with the HEC Board and its governance structure.
20. Request for Defense of a University Employee. Senior Assistant Attorney General Richard Hutchinson stated that the matter for which defense is being requested has been explained and that he has investigated the case and believes that the employees have acted within the scope of their employment.
It was moved and seconded that the WSU Board of Regents adopt the Resolution appearing in Exhibit E, finding that the named employees acted within the scope of their authority and in good faith with regard to conduct alleged by the plaintiff to be wrongful, and requesting the attorney general to defend them against the claims brought by Vicki M. Hager in the Pierce County Superior Court. Carried.
At 10:45 a.m., the Regents adjourned for a short break and reconvened at 11:00 a.m. Present were: Regents: Ellis, Albrecht, Campbell, Davis, Goldmark, and Pepper; Dr. Smith, Dr. Gamble, Ms. Giffen, Dr. Purce, Ms. Savage, Mr. Hutchinson, Dr. Limburg, Mr. Benjamin, Ms. Edlund, Mr. Bangera, and Mr. Caires.
September 20, 1996
21. 11:00 Presentations: The WSU Honors Program and a Progress Report on the Learning and Technology Initiative. Director of the Honors Program Jane Lawrence report about the Honors Program at Washington State University. She provided materials about its programs, benefits and opportunities, activities, history, and admission to the program.
Interim Vice Provost for Learning and Technology Mahmoud M. Abdel Monem provided a report on the Learning and Technology Initiative, including the business plan for implementation of VWSU and a progress report on the Initiative.
The Regents Meeting was adjourned at noon. The Regents then joined new department chairs and heads of other units for lunch in the Great Hall of the Alumni Centre.