May 10, 1996
The Board of Regents of Washington State University met pursuant to call, in Open Meeting, at 9:05 a.m. on Friday, May 10, 1996, in the Lewis Alumni Centre, Pullman, Washington.
Present: John W. Ellis, Vice President; Regents: Peter J. Goldmark, Scott B. Lukins, Carmen Otero, Louis H. Pepper, and William R. Wiley; President Samuel H. Smith, Provost Thomas F. George, Vice President for Business Affairs Sallie A. Giffen, Vice President for Extended University Affairs Thomas L. Purce, University Counsel Sally P. Savage, Senior Assistant Attorney General Richard L. Hutchinson, Faculty Senate Chair Greg Hooks, Staff Senate President Richard Rupp, Alumni Association President Jim Miller, GPSA President Oliver Bangera, and ASWSU President Jessie Harris.
Also present were: Vice Provost for Academic Affairs Geoffrey L. Gamble, Vice Provost for Student Affairs K. J. Gus Kravas, Vice Provost for Human Relations and Resources Ernestine Madison, Executive Director of Budget and Planning Gregory P. Royer, Associate Vice President for University Advancement Connie Kravas, Assistant Vice President for Business Affairs Ernest Renfro, Director of Facilities Development David Smith, Director of Human Resource Services Barney Waldrop, Associate Director of News and Information Services Al Ruddy, and Executive Assistant for Business Affairs Robert Hoon.
1. Welcoming Remarks and Introductions. Regent John Ellis called the meeting to order and provided welcoming remarks. President Smith also provided welcoming remarks and introduced the following: Faculty Excellence Award winner for Instruction Richard Crain (Professor of Mechanical Engineering); Faculty Excellence Award winner for Public Service Kelsey Gray (Cooperative Extension Specialist); Faculty Excellence Award winner for Research, Scholarship and Arts Peter Kalivas (Director, Alcoholism and Drug Abuse Program); Presidents Employee Excellence Award winners Consuelo Coronel (nutrition education program assistant for Cooperative Extension in Chelan and Douglas Counties) (Ms. Coronel was unable to be present at the meeting.); Mike Kenny (captain in the WSU Police Department); and Marcia Schekel (Director, Washington Elderhostel, Conferences and Institutes); new Associate Vice President for Extended University Affairs, Dennis Haarsager; new Extension Liaison for Extended University Affairs, Robert McDaniel; new General Manager of Student Publications, Robert Hilliard; and newly appointed Senior Fellow of the Institute for Teaching and Learning, Mary Wack.
2. Minutes. It was moved and seconded that the WSU Board of Regents approve the minutes of the meeting of March 15, 1996. Carried.
3. Reports from University Groups. Faculty Senate Chair Greg Hooks reported he was pleased with the progress on the Institute for Teaching and Learning.
May 10, 1996
He also commended Richard Crain for his being honored with a Faculty Excellence Award and noted that in addition to his excellent teaching, he is also the Executive Secretary of the Faculty Senate and has done much work in that area. Dr. Hooks introduced Dr. Val Limburg, Vice Chair of the Faculty Senate, as the upcoming Chair beginning August 16, 1996. Dr. Hooks said he has enjoyed being a contribution this year in his role as Chair of the Faculty Senate.
Staff Senate President Richard Rupp reported that elections for Staff Senate President would take place next month and also reported on the senate officers election that had already occurred. He reported there is a continued high interest in the staff senate and that senate elections went well. Mr. Rupp reported on the new Staff Senate Council, which is a new effort being started throughout the university and at the branches. The Council is comprised of staff senate representatives who communicate with deans and directors, especially in smaller areas, and who communicate staff concerns within their respective areas. He said the morale in those areas where this is already occurring has increased. Mr. Rupp provided remarks on the Staff Senates diversity efforts, including training for a diversity advocate within the Senate.
GPSA President Oliver Bangera introduced the new GPSA Vice President, Marti Anderson, an MBA graduate student. Mr. Bangera reported that Vice Provost for Academic Affairs Geoff Gamble has been awarded the GPSA Outstanding Service award for his tremendous help to GPSA over the past year. Mr. Bangera also provided comments on the success of the new study center and the TA Excellence Awards.
ASWSU President Jessie Harris introduced the incoming ASWSU President Matt Caires. He also introduced Robin Neal Kirkland who completed an internship within Vice Provost Ernestine Madisons office and who served as a student mentor this past year. He recognized her outstanding job performing in this role. Mr. Harris reported on several ASWSU accomplishments for the past year, most notably ASWSU legislative successes.
Alumni Association President Jim Miller spoke about the success of the spring meetings in Vancouver, where they focused on the branch campuses. He noted that the staff in Vancouver were very generous in their help to make the meeting a success and also said he was very pleased by the involvement in the meetings by Vice President for Extended University Affairs Les Purce. Mr. Miller further reported that the Alumni Association awarded the gift of a bronze cougar to the new Vancouver campus and that it was well received. Mr. Miller announced that the Alumni Association recently awarded 29 scholarships to incoming freshman to WSU and said that 5 of these were to minority students and 3 were to branch campus students. Further activities reported by Mr. Miller included a two-day celebration with the golden graduates, class of 1946, who are on campus participating in graduation. Mr. Miller said this weekend marks the end of his term as President of the Alumni Association
May 10, 1996
and noted that he appreciates the continued support and involvement of the Regents in the Alumni Association.
Regent Ellis thanked all the leaders of the University Groups for their hard work and dedication over the past year.
4. Professional Leaves. Provost George reported that the State allows the University to grant professional leaves up to 4 percent of its faculty and that on behalf of President Smith he had approved the professional leaves appearing in Exhibit A.
5. Changes in Faculty Rank and Tenure Consideration. Provost George reported that, on the authority delegated to the President by the Board of Regents on July 19, 1971, the President had approved the changes in faculty rank and the acquisition of tenure for each individual appearing in Exhibit B, to be effective July 1, 1996, or August 16, 1996.
6. Report on the 1997 Supplement Budget Request. Provost Tom George provided an update on the 1997 Supplemental Budget. He reported the 1995-97 funding base was $304,426,000 and that the request for supplemental funding is $5,256,000, bringing the total to $309,682,000. Items to be funding with the supplemental budget include: Ongoing/Expanded Academic Programs in Pullman, Spokane, and the Tri-Cities; Extended Degree Program and Learning Centers; Four-Year Agreement Program; Institute for Teaching and Learning; Libraries; Virtual WSU Initiative; and Wine Grape Research/Pesticide Research.
7. Report on the 1997-99 Operating and Capital Budgets. Provost Tom George provided a summary of the 1997-99 Operating request. Provost George summarized the targeted areas relative to the request. They include: Salary Increases for Faculty and Staff (Competitive Increases and Equity for Librarians, Counselors and Professionals); Access through Technology (Enrollment Funding, Instructional Quality and Virtual WSU, Learning Centers, WHEN Operating Support, Join Library Database Project); and Facilities Maintenance.
Vice President for Business Affairs Sallie Giffen reported on the 1997-99 Capital Budget request. Included in the request are 7 construction projects and other general projects on the Pullman campus, as well branch campus projects, specifically $61.5 million for the 1997-99 construction of 2 academic buildings on the new WSU Vancouver campus and infrastructure work at that site. Vice President Giffen stated that meetings will take place with the deans and other department heads during the next week as to specific major capital requests from those areas.
May 10, 1996
The Regents will be presented with a report on both the Operating and Capital Budgets and will be requested to approved these budgets for submittal to the Office of Financial Management at the June 28, 1996, Regents Meeting.
8. Technology Task Force Report. Regent Ellis reported that they had received a draft report prepared over the last year. He said this report is ready to be discussed and commented on by the University community. He indicated it is an approach with technology to lead us into Virtual WSU. He said the report expresses goals, particularly learning to be reached and methods on how to get there, including infrastructure and other changes. He said it is an important first step toward the leadership role this university must occupy. Regent Ellis explained that part of this process includes working with consultants and external individuals who have contributed to this effort.
Provost George commented that this report is ready for thorough discussion within the University by all groups. He said we can move forward on certain aspects of the report, such as investments into infrastructure, etc. while we discuss other details of the report. Provost George explained that a variety of items tie into the Virtual WSU initiative, such as the Teaching and Learning Institute for faculty and staff development and various support systems, such as the DAR system in the Registrars Office, to get the these advanced technologies into their proper places.
Regent Ellis indicated that not only will we invest in the technology now, but there will be pilot and test projects during the next year to begin to assess how and what we do. He said one important aspect of the new technology is that we must be cautious about how we discuss and prepare for new technologies. He said the most important feature is that our role must remain the same in that learning is the main object.
9. Diversity Subcommittee Report. Regent Carmen Otero reported that the Diversity Subcommittee met with Chair of the Department of Comparative American Cultures Paul Wong who reported on the recently completed racial climate survey and that Vice Provost for Human Relations and Resources Ernestine Madison provided an update on diversity efforts at WSU. Regent Otero indicated that both Drs. Madison and Wong would be reporting during the 11:00 presentation.
Regent Otero also reported on her recent trip to Chili with Director of International Programs Jim Henson and Director of Federal Government Relations Beverly Lingle. She said this was a conference of university presidents throughout the world and that WSU was the only U.S. university represented at this conference. Regent Otero indicated that WSU is very fortunate to have such a well-developed program at WSU and that we have very dedicated individuals in this area. She said while in Chili they visited with deans and staff members from other universities, met
May 10, 1996
with individuals from private corporations, and that hopefully we will have a partnership with Chili sometime in the future. Regent Otero indicated she would like to discuss International Programs as a topic further at a future Regents meeting.
10. Revision to the 1995 Faculty Manual. It was moved and seconded that, effective immediately, the WSU Board of Regents approve the addition to page 10 of the Faculty Manual, Section II, Freedom and Responsibility following the subsection headed Disciplinary Action as set forth in Exhibit C. Carried.
11. Collective Bargaining Agreements. Provost Tom George introduced co-chief stewards for the bargaining units of the AFL-CIO, Council No. 28: Leslie Little-Stamper and Lauren McNiece for bargaining unit 5 and Doris Lohrey-Birch and Florence Teitrick for bargaining unit 9.
It was moved and seconded that, effectively immediately, the WSU Board of Regents adopt the resolutions appearing in Exhibits D and E approving the terms of the Agreement by and between Washington State University and the Washington Federation of State Employees, AFL-CIO, Council No. 28, delegating authority to the President to execute the Agreement and delegating authority to the President or the Presidents designee to administer the Agreement. Carried.
12. Trust Lands/Business Affairs Subcommittee Report. Regent Scott Lukins reported that the Business Affairs Subcommittee met with members of the State Auditors Office to review the Audit Report dated June 30, 1995. He said they went over comments that had been made with respect to various offices and issues that were dealt with in the report. He said the Business Affairs Subcommittee feels comfortable with the results. Regent Lukins also mentioned that the auditors no longer just look at the balance sheet but that they now hone in on particular areas of risk that they may wish to investigate further.
13. WSU Regents/Foundation Endowment Investment Committee Report and Policy Modifications. Regent Lou Pepper reported that the Endowment Investment Committee had taken action on an item under consideration for some time concerning a revision in portfolio benchmarks. Specifically, Mr. Pepper explained that a change had been made for the range of the fixed income and equity component of the portfolio. The minimum and maximum range for fixed income has been changed from 30% to 25% and from 70% to 75%.
It was moved and seconded that the Board of Regents approve the WSU Regents/Foundation Endowment Investment Policy modifications as recommended by the Endowment Investment Committee at their meeting of March 1, 1996, and reapprove the policy as amended and as appears in Exhibit F. Carried.
May 10, 1996
14. Contracts under Previous Delegation of Authority (under $500,000). Vice President for Business Affairs Sallie Giffen reported that on the authority delegated to the President of the University or his designee at the meeting of January 24, 1986, she has approved entering into the following contracts:
Poe Asphalt Paving, Inc., Pullman for paving of parking lots 26, 124, 94, and 112, for a total project costs of $560,569, including sales tax and contingency, to be paid from parking funds.
R.R.A.CO., Inc., Spokane, for new vinyl siding and window replacement in the Terrace Apartments, for a total project cost of $376,164, including sales tax and contingency, to be paid from Housing and Dining system funds.
Mike Coman Construction, Spokane, for remodel of rooms 120, 150, and 160 of Holland Library, for a total project cost of $143,904, including sales tax and contingency, to be paid from 1995-97 Minor Capital Improvement funds.
R.R.A.CO., Inc. Spokane, for masonry surface cleaning and sealing in the Multi-Cultural Center, for a total project cost of $138,984, including sales tax and contingency, to be paid from Minor Capital Renewal funds.
Collier Construction, Coeur dAlene, ID, for remodel of the second floor of Commons Hall for Facilities Development, for a total project cost of $66,663, including sales tax and contingency, to be paid from 1995-97 Minor Capital Improvement funds.
Mike Coman Construction, Inc., Spokane, for the remodel of rooms 508, 511, and 513 of Science Hall, for a total project cost of $60,263, including sales tax and contingency, to be paid from 1995-97 departmental funds and 1995-97 Minor Capital Improvement funds.
15. Contracts under Previous Delegation of Authority (over $500,000). Vice President for Business Affairs Sallie Giffen reported that on the authority delegated to the President of the University or his designee at the meetings of February 17, 1995, November 17, 1995, and January 26, 1996, respectively she has approved entering into the following contracts:
Swank Enterprises, Kalispell, MT, for Phase II of the Engineering Teaching/Research Laboratory project, for a total project cost of $26,535,000, including sales tax and contingency, to be paid from 1993-
May 10, 1996
95 WSU Building Account, 1993-95 State Building Construction Account, 1993 United States Department of Energy funds, and 1995-97 State Building Construction Account.
Shea Construction, Inc., Spokane for the Bohler Gymnasium Addition, for a total project cost of $10,354,200, including sales tax and contingency, to be paid from 1991-93 WSU Building Account, 1993-95 State Building Construction Account, 1995-97 State Building Construction Account, and 1995-97 WSU Building Account.
TRG, Inc., Phoenix, AZ, for the Student Information System, for a total project cost of $850,550, including sales tax.
16. Completion of Contracts over $2,500. Vice President for Business Affairs Sallie Giffen reported that on the authority delegated to her at the meeting of June 24, 1994, she had approved satisfactory completion of the following contracts:
Lydig Construction Co., for Todd Hall Renewal in the final amount of $12,764,400.
Johnson Controls Network Integration Systems for the CIR Project: ISP Subphase II in the final amount of $2,594,150.
Johnson Controls Network Integration Systems for the CIR Project: Design Operational Contract in the final amount of $2,163,761.
Johnson Controls Network Integration Systems for the CIR Project: ISP II/IV & OSP II/III Combined Subphase in the following final amounts:
CIR Capital Budget $2,092,997
Housing & Dining $1,500,000
Research Park Grant $50,000
Johnson Controls Network Integration Systems for the CIR Project: OSP Subphase I in the final amount of $1,922,583.
Hamre Construction, Inc. for Gannon/Goldsworthy Overpass removal
and replacement in the final amount of $230,829.
Advanced Combustion Systems, Inc. for an incinerator upgrade in the final amount of $132,575.
May 10, 1996
3-H Mechanical, Inc. for perchloric acid fume hood installation in the Physical Science Building in the final amount of $69,065.
Hamre Construction, Inc. for installation of a handicap ramp and stairs and transformers replacement in the Child Care Center in the final amount of $66,337.
R.R.A.CO., Inc. for remodel of rooms 111, 113, and 115 in Heald Hall in the final amount of $55,852.
17. Annual Greater WSU Fund Allocation. It was moved and seconded that the Board of Regents allocate $74,335 to the Greater WSU Fund for the 1996-97 fiscal year and delegate authority to the President of the University to expend said sum, plus any earned interest, for the purpose for which this fund was originally intended, as established by the Resolution adopted February 16, 1968, which created the fund. Carried.
18. Plant Growth Wheat Research Center. It was moved and seconded that the WSU Board of Regents grant permission to advertise for bids and delegate authority to the President or his designee, the Vice President for Business Affairs to award a construction contract for the Plan Growth Wheat Research Center project, if a budget can be established within the funds available. Carried.
19. Allocation of Services and Activities Fee, Summer 1996 and Academic Year 1996-97. It was moved and seconded that the Board of Regents approve the proposed distribution of the Services and Activities Fee for Summer 1996 and for Academic Year 1996-97 as presented in Exhibit G. Carried.
20. Adoption of Miscellaneous Parking Fee Increases. Vice President for Business Affairs Sallie Giffen reported that most of the fees in the proposal are daily parking fees which have not been increased since 1989 and meter rates which have not been increased since 1985. Also included are an increase in rates for the new library garage; an evening rates for use of the Fine Arts garage; and an increase in the annual parking rates for commercial permits and visitor permits which were last increased in fiscal year 1994-95 and fiscal year 1993-94, respectively. She said the proposal was presented and approved by the Parking Committees for both the Faculty and Staff Senates.
Regent Goldmark indicated he would like to propose a change in the action to read that the proposed increase in fees be phased in over a two-year period in order to lessen the impact.
May 10, 1996
It was moved and seconded that the Board of Regents adopt the increases in miscellaneous parking fees to be phased in over a two-year period. Carried.
21. Financing the WSU Tri-Cities Consolidated Information Center. Vice President for Business Affairs Sallie Giffen reported that following pursuit of mutual agreements for the co-location of a shared library, environmental resources and continuing education/training facility, the federal General Services Administration (GSA) secured sole-source space acquisition authority to lease approximately 60 percent of the CIC facility to be located at the WSU Tri-Cities campus. Both state and federal funds will be used to construct the CIC facility. The federal government committed to a 20-year lease term totaling $7.5 million, plus applicable interest and expenses, commencing upon Department of Energys occupancy of the facility. The state appropriated in excess of $11.119 million contingent upon the federal lease commitment. The total project cost will be $18,619,000.
Vice President Giffen explained that since the federal payments do not commence until the facility is completed and occupied, the state financing secured by the federal funds and lease commitment was authorized by the Office of the State Treasurer. The State Treasurer has now identified the form of financing authorized in the 1995-97 biennial budget. The Treasurers Office will prepare an issuance of Certificates of Participation, entitling certificate purchasers/holders to proportional payments on the University/GSA lease contract. The GSA is the only federal government agency authorized to commit the federal government to a lease in excess of 12 months.
It was moved and seconded that the Board of Regents delegate to the President, or his designee the Vice President for Business Affairs, authority to approve proceeding with Certificate of Participation (COP) financing and to execute any and all documents necessary for the State Treasurers Office to package and issue Certificates of Participation to fund the balance of construction of the WSU Tri-Cities Consolidated Information Center. Carried.
22. Trust Lands Report. Regent Lou Pepper reported that he wrote a letter to the Department of Natural Resources addressing a recent news article appearing in the Moscow-Pullman Daily News and had not yet received a response to that letter. In addition, Mr. Pepper said a facilitator has been appointed, we are working on the Attorney Generals Office questions, and we have made suitable progress. Regent Ellis told Regent Pepper his time and effort in working with this issue were appreciated.
23. Report by the Vice President for Extended University Affairs. Vice President for Extended University Affairs Les Purce reported on Associate Vice President Haarsagers work with WHEN and elaborated on progress in this area relative to this network and how it relates to our partnerships with other universities.
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Vice President Purce also reported on the issue of extended education and the virtual university movement that has been sponsored by the Western Governors Association.
24. Foundation Gift Report for April 1996. Associate Vice President for University Advancement Connie Kravas provided the Foundation Gift Report for April. She indicated that the year-to-date total in donations and private grants came to $49.9 million and that we have $3.6 million in new pledges for a total of $53.5 million. She said the Campaign is has met $228.6 million toward its goal of $250 million.
Associate Vice President Kravas said WSU is endeavoring to reach all people who have a relationship with the university. In particular, the theme is every gift of every size makes a difference. Dr. Kravas shared some examples of new programs, such as the Senior Class Pledge program which was revived under the leadership of Mike Morris and a very active group of students and how this program relates to the young alums program. She indicated that the senior class pledge program will influence the sense of philanthropy felt by students as they move out and become alums. Dr. Kravas also mentioned the high participation rate of many of the units on campus, such as WSU Spokane, Athletics, and Nursing.
25. Election of Directors for the Students Book Corporation. The meeting of the Board of Regents was recessed, and the meeting of the Shareholders of the Students Book Corporation was declared open.
ASWSU President Jessie Harris requested to speak regarding an issue of concern by the students relative to ASWSU representation on the Students Book Corporation Board of Directors. Mr. Harris introduced incoming ASWSU President Matt Caires who also introduced Mr. Michael Chin, an ASWSU Student Officer. Mr. Caires asked the Board of Regents to make an inquiry into the SBC Board Policies regarding an ASWSU officers ineligibility to serve as a member of the Board of Directors of the SBC.
Mr. Caires said that in the Board Policies, revised on April 15, 1994, it states that, Members of the Board shall not hold a voting or Executive position with ASWSU due to the potential conflict of interest. Mr. Caires asserted that this conflict of interest has already been addressed in the by-laws of the Students Cook Corporation, Article IV, Directors, Paragraph 4.8, which states, Each director, including both elected and ex-officio, shall have one vote on all matters to be voted upon by the Board. He explained that the ASWSU President is an ex-officio member of the Board and therefore, that individual has one vote on all matters to be voted upon by the Board. He said this also causes a great disparity between the bylaws and the policies of the Students Book Corporation. He stated that the bylaws of the SBC are supposed to superseded the policies set forth by the SBC Board of Directors. He
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said they do not believe that an elected or appointed official of ASWSU serving on the Board of Directors of the SBC is a conflict of interest but instead is a benefit to the interest of the shareholders, the students of WSU. He said having voting student representatives on the SBC Board of Directors who are elected or appointed members of ASWSU would maintain a level of accountability and credibility to represent the students voices and concerns.
Mr. Caires requested that the Board of Regents, as trustee, take action to resolve the issue concerning student representation on the SBC Board of Directors.
After a short discussion, it was a decided that this item should be tabled until the Regents Business Affairs Subcommittee could take a closer look at the issue to be readdressed at the June 28, 1996, Regents meeting.
The meeting of the Students Book Corporation was declared closed and the meeting of the Board of Regents was declared open. At 10:30 a.m. the Regents recessed for a short break and reconvened at 10:45 a.m.
26. Update on Diversity. Provost Tom George introduced Vice Provost for Human Relations and Resources Ernestine Madison who provided a Diversity Update.
Ernestine Madisons update focused on diversity progress at Washington State University. In addition, the following individuals provided reports: Chair of the Department of Comparative American Cultures, Paul Wong, who discussed the recent racial climate survey; Director of Multicultural Student Services, Lee Jones, who discussed WSUs retention program; and Training Coordinator Cindy Gallagher, who discussed Diversity Training Programs.
The meeting adjourned at 12:03 p.m.