August 26, 1994
The Board of Regents of Washington State University met, pursuant to call, in Open Meeting at 9:10 a.m. on Friday, August 26, 1994, in the Lewis Alumni Centre, Pullman.
Present: Phyllis J. Campbell, Vice President; Regents: Richard R. Albrecht, R. M. "Mac" Crow, John W. Ellis, Scott B. Lukins, Carmen Otero, Louis H. Pepper, and William R. Wiley; President Samuel H. Smith, Provost Thomas F. George, Vice President for Business Affairs Sallie A. Giffen, University Counsel Sally P. Savage, Assistant Attorney General Diane McDaniel, Faculty Senate Chair Douglas Baker, Staff Senate President Robert Gibson, Alumni Association President Tom Thompson, GPSA President and Vice President Oliver Bangera and Michelle Eddy, and ASWSU President Jim Froembling.
Also present were: Executive Director of Budget and Planning Gregory P. Royer, Special Assistant to the Attorney General Richard Hutchinson, Vice Provost for Academic Affairs Geoffrey L. Gamble, Vice Provost for Human Relations and Resources Ernestine Madison, Vice Provost for Research and Dean of the Graduate School Robert V. Smith, Vice Provost for Student Affairs K.J. "Gus" Kravas, Associate Vice President of University Advancement Connie Kravas, Assistant Vice President for Business Services Ernest Renfro, and Director of Federal Government Relations Beverly Lingle.
1. Welcoming Remarks and Introductions. Regent Phyllis Campbell welcomed everyone to the meeting, and President Smith welcomed everyone back to the WSU campus for the 1994 fall semester.
President Smith introduced the following new department chairs: Ron Kincaid, Department of Animal Sciences; Duane Leigh, Department of Economics; Jack McPhie, Department of Aerospace Studies; and Edward Udd, Department of Kinesiology and Leisure Studies. He also introduced Rich Hutchinson, Special Assistant to the Attorney General, who is the new WSU Division Chief; Larry James, Acting Dean of the College of Agriculture and Home Economics; Jim Carlson, Associate Dean of the College of Agriculture and Home Economics and Director of the Agriculture Research Center; and Vicky McCracken, Associate Director of the Agriculture Research Center.
2. Minutes. It was moved and seconded that the Washington State University Board of Regents approve the minutes of June 24, 1994. Carried.
3. Granting of Degrees. It was moved and seconded that the Washington State University Board of Regents approve the recommendation of the faculty that the candidates be advanced to the degrees set above their names as appears in Exhibit A as members of the Class of June 11, 1994. Carried.
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4. Reports from University Groups. Faculty Senate Chair Doug Baker said the Faculty Senate held a retreat recently to discuss issues surrounding the budget and how to mitigate potential cuts over the upcoming year with those that will take place with the 2.4 percent budget reduction likely to take place in the 1995-97 biennium. He said their discussions concerned both the external and internal environments of the university colleges and departments and how the Faculty Senate can be more effective in implementing its programs during budget cuts. He said they also discussed various diversity issues and identified how to assess and solve problems of faculty recruitment and retention, as well as how to assist in the improvement of the multicultural environment on campus for faculty, staff, and students.
Staff Senate President Bob Gibson commented on Staff Senate goals for the upcoming year. He said they will be conducting self-assessment activities in order to better define what the Staff Senate is, so that they may continue to develop and refine their goals and mission. He stated that one goal of the Staff Senate is to be of assistance to students and faculty resulting in a more efficient university. He said they are looking at the university as a whole rather than as individuals in order to develop a cooperative attitude and approach making the university a better place to study and learn. He provided information on the Staff Senate's efforts in the area of diversity and said they were forming a new committee to unite the staff, as well as to pull the outside community into the overall diversity plan.
GPSA President Oliver Bangera introduced Michelle Eddy, the new GPSA Vice President who is a Ph.D. candidate in psychology. Mr. Bangera stated his thanks to Provost Tom George and Vice Provost Bob Smith for their work in getting an insurance package together for the graduate students. However, Mr. Bangera commented that the students will be pleased when they see a new package that will include further benefits. Mr. Bangera also reported on other projects focused on over the last year such as the study center in the student lounge to be open the 1st of January, which will include computers, lounge furniture, study carrels, and lockers. He also commented on the work they are currently doing to expand the graduate research exposition and how they are hoping to make this a regional event with winners from WSU competing with winners from other schools. One other project mentioned was the work he and Ms. Eddy are currently doing with new student orientation.
Regent Phyllis Campbell asked about the current housing situation for graduate students, and Mr. Bangera responded that there are many difficulties due to the many students who have had to rent private housing, which is very expensive. He added that there are many international students at WSU and that housing was very tight, although they are hoping the situation will improve soon.
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ASWSU President Jim Froembling provided some details about many of the upcoming ASWSU events, including: the ASWSU exposition on September 7, designed to get students involved with activities on campus; the annual ASWSU Coug Fest on September 9; the annual ASWSU retreat on September 16 and 17 at Elk River, Idaho; a multicultural student panel planned for the ASWSU retreat; an all-day conference with the branch campus leaders; and an upcoming conference at the University of Southern California with other Pac-10 student-body presidents. Mr. Froembling thanked the new Athletic Director, Rick Dickson, for the funding support he provided to assist ASWSU with Coug Fest.
Alumni Association President Tom Thompson provided comments on the following: the Alumni Executive Board meeting to take place in Seattle on September 8 - 10, 1994; the African American Alumni Alliance reunion to take place later in September, including many interesting events such as the Northwest Black Pioneers exhibit; district involvement in summer sendoffs, which are informal activities for students coming to WSU; and alumni association activities and events surrounding away football games.
5. Higher Education Coordinating (HEC) Board Report. Provost Tom George provided some comments relative to the recent HEC Board meeting. A major topic of discussion was faculty workload. Vice Provost Geoff Gamble also provided some brief comments on this issue.
6. Revision to the 1992 Faculty Manual. Provost Tom George reported that in order to make the annual review process more efficient that it was being proposed that this process become more streamlined. He said it has been recognized that the core of the annual review process is the interaction between the faculty and their unit heads, so the proposed changes require continuation of the essential annual review of faculty by department chairs. He said it is also recognized that during years when new salary dollars are available, the deans must also participate in the review process in order to properly allocate salary funds, so the proposed changes require appropriate review at the deans' level at least once every three years and every year a merit-based salary increase or promotion is available to faculty members.
It was moved and seconded that the members of the Board of Regents approve the revision to the 1992 Faculty Manual, Section IV, Faculty Personnel Policies, Employment, Annual Review as appears in Exhibit B. Carried.
7. Role and Mission Statement. Provost Tom George reported that the HEC Board has requested an updated Role and Mission Statement for Washington State University that has been approved by the WSU Board of Regents. He said the last Role and Mission Statement was approved by the Regents at the same time the Board approved the Institutional Planning document in 1984. He stated that the current
August 26, 1994
version was circulated for comment to the various campus groups, including the Provost's Council, Faculty and Staff Senates, GPSA, and ASWSU, and their suggestions have been incorporated into the document.
It was moved and seconded that, effective immediately, the Washington State University Board of Regents approve the Role and Mission Statement for Washington State University as appears in Exhibit C. Carried.
8. Associated Students of Washington State University Vancouver Constitution. It was moved and seconded that, effective immediately, the Washington State University Board of Regents approve the "Associated Students of Washington State University Vancouver Constitution." Carried.
9. Entry-Level Pharm.D. Program. It was moved and seconded that the WSU Board of Regents approve the recommendation to establish an Entry-Level Pharm.D. Program and eliminate the B.Pharm. degree and the post-baccalaureate Pharm.D. degree. Carried.
10. Provost's Report on the Budget. Provost Tom George provided information regarding the schedule for the 1995-97 budget process. In addition, he summarized the budget request to be submitted to the Office of Financial Management. He emphasized during this presentation that this has been a shared governance process, with all groups providing input. Provost George also shared details concerning the Reconfiguration Committee and stated that this committee will be looking at a long-term agenda of reconfigurations that have been discussed but have not been put down on paper, as well as a short-term agenda, i.e., the 2.4 percent budget reduction plan.
Provost George presented budget figures detailed in the decisions packages, such as those concerning enrollment demands, diversity, the intrastate library networking and development, and education reform. He said although he was presenting only information about the Pullman campus, there is another $20 million associated with the biennial budget for the branch campuses. Provost George also mentioned that WSU will be asking for salary increases; however, these will be determined by the legislature, so a dollar figure has not been placed with this item. Please see the schedule of the 1995-97 budget process in Exhibit D, along with a detailed summary of the 1995-97 biennial budget request.
Regent Phyllis Campbell commented that during the Regents' retreat at last Junes Board meeting in Vancouver, the Regents spent time discussing the status of the budget and expressed their concern over the continual practice of budget cutting exercises. She said the Regents have been looking at a communications strategy to tell
the story of the research and the land-grant university. She said they have some
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meetings scheduled with the Governor, the Office of Financial Management, and key legislators to develop an awareness of what a research university does for the economy of the state. She said the Regents will continue in their work on a communications strategy and their outreach efforts.
11. Report by the Vice President for Business Affairs. Vice President for Business Affairs Sallie Giffen reported on current projects affecting the Pullman campus, such as the SR 270 project designed to widen main street of Pullman the bridge leading to Bishop Boulevard and the Cougar Plaza being constructed at the entrance to Pullman at the location of the former Bloomfield Building.
12. Contracts under Previous Delegation of Authority (under $500,000). Vice President for Business Affairs Sallie Giffen reported that on the authority delegated to the President of the University or his designee at the meeting of January 24, 1986, she had approved entering the following contracts:
Colvico, Inc., Spokane, for the power plant boiler control upgrade, for a total project cost of $450,425, including alternate #1 and sales tax, to be paid from Minor Capital Renewal funds.
Zygotech, Inc., Richland, for the large on-site sewer system project, for a total project cost of $407,989.38, including sales tax, to be paid from Major Capital funds.
R.A. CO., Spokane, for the Child Care Facility Playground--Rogers-Orton Complex, for a total project cost of $200,416.55, including alternates and sales tax, to be paid from Major Capital and Grant funds.
Hamre Construction, Inc., Spokane, for the tennis court renovation--courts 1-6, for a total project cost of $168,538.50, including sales tax, to be paid from S & A Facilities Fee funds.
Quad-Cities Construction, Inc., Pullman, for the compost facility, for a total project cost of $148,226.38, including alternates and sales tax, to be paid from Safety Minor Capital Renewal, Equipment Replacement, and Indirect Cost Recovery funds.
Northwest Construction General Contracting, Inc., Battleground, for the fuel tank installation at Spillman, Prosser, Roza, Othello and Royal Slope, for a total project cost of $93,409.03, including sales tax, to be paid from Minor Capital Renewal funds.
Allied Safe and Vault Company, Spokane, for the Holland Library Addition Security System, for a total project cost of $90,422.55, including alternates and sales tax, to be paid from Major Capital funds.
August 26, 1994
Largent Electric, Inc., Moscow, for the Holland Library fire pump installation project, for a total project cost of $10,832.78, including alternates and sales tax, to be paid from Major Capital funds.
Knight Construction and Supply, Inc., Deer Park, for the Martin Stadium tunnel shoring, for a total project cost of $71,061.80, including alternate 1 and sales tax, to be paid from Minor Capital Renewal and Minor Capital Improvements funds.
Johnson Mechanical Corporation, Yakima, for the refrigeration systems replacement on the WSU Irrigated Agricultural Research and Extension Center campus in Prosser, for a total project cost of $ 69,230, including sales tax, to be paid from Minor Capital Renewal funds.
Vern W. Johnson & Sons, Inc., Spokane, for the Fulmer Hall, building 0003, renovation in B-5 Syn Unit, for a total project cost of $59,491.58, including sales tax, to be paid from Departmental funds.
Poe Asphalt Paving, Inc., Pullman, for the asphalt concrete pavement repair and overlay, for a total project cost of $57,989.80, including alternate 1 and sales tax, to be paid from Minor Capital Renewal and Parking funds.
O'Sullivan Omega, Inc., Seattle, for the fuel tank installation at Columbia View, Wenatchee and Mt. Vernon, for a total project cost of $52,844.37, including sales tax, to be paid from Minor Capital Renewal funds.
13. Contracts under Previous Delegation of Authority (over $500,000). Vice President for Business Affairs Sallie Giffen reported that on the authority delegated to the President or his designee, the Vice President for Business Affairs, by the Board of Regents at its meeting of May 6, 1994, she had approved entering into the following contracts:
Pease & Sons, Inc., Tacoma, for site work and buildings construction for the WSU Vancouver Campus Phase I development project, in the amount of $21,863,506.00, including alternates and sales tax, to be paid from 1991-93 State Building Construction Account (HECB-OFM), 1991-1993 State Building Construction Account reappropriated to WSU for 1993-95 (HECB-OFM), and 1993-95 State Building Construction Account (WSU).
Lydig Construction, Inc., Spokane, for the Student Services Addition, in the amount of $12,174,936.00, including alternates and sales tax, to be paid from 1991-93 State Building Construction Account (057) and 1991-93 WSU Building account (062).
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Vice President for Business Affairs Sallie Giffen further reported on the authority delegated to the President or his designee, the Vice President for Business Affairs, by the Board of Regents at its meeting of June 24, 1994, she had approved entering into contract with Walsh Construction Co., Portland, for the University Housing Apartments project, in the amount of $8,707,500.00, including sales tax, to be paid from Housing and Dining System Revenue Bonds.
Regent Phyllis Campbell asked how many housing units will be constructed with the University Housing Apartments project, and Vice President for Business Affairs Sallie Giffen said it will be 130, and that although the regents approved 150, they can only fit 130 on that site.
14. Completion of Contracts (over $2,500). Vice President for Business Affairs Sallie Giffen reported that on the authority delegated to her at the meeting of June 24, 1994, she had approved satisfactory completion of the following contracts:
TAB Products Co., for Holland Library Addition, Shelving Contract, in the final amount of $1,022,028.00;
Motley-Motley, Inc., for the South Fairway Intramural Field, in the final amount of $945,848.00; and
Hamre Construction, Inc., for the Completion of Room, 212--Clark Hall, in the final amount of $65,339.00
15. 1995-2005 Capital Improvement Program. Vice President for Business Affairs Sallie Giffen reported that the Office of Financial Management asks that WSU prepare a ten-year capital program summary each biennium. She said generally, the plan involves moving projects through the six-year process of pre-design, design, and construction. Vice President Giffen referred the Regents to the Capital Program Summary for 1995-2005 appearing in their agenda booklets. Please see Exhibit E for a summary of the 1995-2005 Capital Program Summary
16. Retirement of Faculty, Administrative and Professional Staff and Classified Staff, January 1, 1994, through June 30, 1994. Vice President for Business Affairs Sallie Giffen reported that, on the authority delegated to the President or his designee, on July 19, 1971, she was presenting them with a semi-annual report of the retirements of the faculty, administrative and professional staff, and the classified staff, appearing as Exhibit F.
17. 1995-1997 Capital Budget Request. Vice President for Business Affairs Sallie Giffen reported that the 1995-97 Capital Budget Request is essentially the same document that was approved at the June 24, 1994, Board meeting. She said the total
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had decreased slightly due to small decreases in several pre-design amounts. She stated that the one significant change is that as a result of discussions with the Dean of the College of Sciences, the Physical Sciences Building Addition pre-design had been moved into the 95-97 biennium and the Heald Hall replacement pre-design had been delayed until the 97-99 biennium. She said this change represents a change in the priorities within the College of Sciences and does not significantly change the total request amount to the 95-97 biennium.
It was moved and seconded that the Board of Regents approve the 1995-97 Capital Budget Request. Carried.
18. Housing and Dining System-Master Bond Resolution. Vice President for Business Affairs Sallie Giffen explained that the master resolution authorizes the issuance of Housing and Dining System Revenue Bonds in series, pursuant to the Resolution as the Board of Regents from time to time may deem necessary or advisable.
It was moved and seconded that the Washington State University Board of Regents approve the Master Resolution relative to the University Housing Apartment Project, authorizing revenue bonds of the Housing and Dining System to be issued in series to finance and refinance facilities for the system; creating and establishing a lien upon net revenues of the Housing and Dining System for the payment of such bonds; and making covenants and agreements in connection with the same. Carried.
Note: A copy of the Master Resolution is on file in the Office of the Vice President for Business Affairs.
19. Housing and Dining System-Series Bond Resolution. Vice President for Business Affairs Sallie Giffen said the series resolution authorizes the sale and issuance of Housing and Dining System Revenue and Refunding Bonds, Series 1994, of the University in the principle amount up to $23,790,000.
It was moved and seconded that the Washington State University Board of Regents approve the Series Resolution relative to the University Housing Apartment Project, authorizing the sale and issuance of Housing and Dining System Revenue and Refunding Bonds, Series 1994, of the University in the principal amounts of not to exceed $23,790,000 for the purpose of financing addition and improvement to its Housing and Dining System and refunding certain outstanding Housing and Dining System Bonds; fixing the date, forms, terms, maturities for such series; and authorizing the approval of interest rates and sale the bonds. Carried.
Note: A copy of the series resolution is on file in the Office of the Vice President for Business Affairs.
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20. Delegation of Authority to Sell Housing and Dining System Series Bonds. It was moved and seconded that the Washington State University Board of Regents delegate authority to the President or his designee, Vice President for Business Affairs, to sell Housing and Dining System Revenue and Refunding Bonds, Series 1994; to approve interest rates and to fix the date, forms, terms and maturities for such series. Carried.
21. WSU Foundation Gift Report for July 1994. Associate Vice President for University Advancement Connie Kravas reported that the year-to-date total in donations and private grants totaled $1,473,953 and that the year-to-date number of donors was 3,368, which is 163 over last year's total.
Associate Vice President for Development Connie Kravas introduced Dr. Mary Wack, chair of the Department of English, who provided information and an announcement on a special gift that established the Louis "Buck" and Stella Buchannan Distinguished Professorships. Dr. Kravas also provided information on peer comparisons, which demonstrated WSUs performance relative to its peer institutions in eight categories of private support.
22. Request for State Attorney General to Provide Defense for University Employees. Assistant Attorney General Diane McDaniel reported on the case that she brought before the Regents for their action. She reported that the complaint in the case of Vandervent Construction vs. WSU, Spokane County Superior Court No. 94-2-04108-2, names Sallie Giffen, Vice President for Business Affairs at Washington State University, as defendant, thus exposing her to a theoretical risk of personal liability. She reported that it is necessary for the Board of Regents to adopt the resolution to provide for her defense. She said she has discussed the factual background of the case with Ms. Giffen and she is of the opinion that her activities with regard to the allegations of the complaint were within the scope of her authority and were undertaken in good faith.
It was moved and seconded that the Board of Regents adopt the Resolution, finding that the above named defendant was acting within the scope of their authority and in good faith with regard to conduct alleged by the plaintiffs to be wrongful, and requesting the attorney general to defend her in the case brought by Vandervent Construction in Spokane County Superior Court. Carried.
See Exhibit G for a copy of the Resolution
At 10:30 a.m. the Regents adjourned for a short break and reconvened in open session at 10:45 a.m. Present: Regents Campbell, Albrecht, Crow, Ellis, Lukins, Otero, Pepper, and Wiley; President Smith, Dr. George, Ms. Giffen, Ms. Savage, Ms. August 26, 1994
August 26, 1994
McDaniel, Dr. Baker, Mr. Gibson, Mr. Thompson, Mr. Bangera, Ms. Eddy, Mr. Froembling.
Also present were: Mr. Royer, Mr. Hutchinson, Dr. Gamble, Dr. Madison, Dr. Smith, Dr. Kravas, Dr. Kravas, Mr. Renfro, and Ms. Lingle.
23. Presentation on Diversity. Provost Tom George provided an overview on diversity and discussed the following as they relate to diversity: diversity funding for fiscal year 1995, employee headcounts, faculty mini-grants, undergraduate students, graduate students, and faculty recruitment and retention. He introduced Vice Provost for Human Relations and Resources Ernestine Madison. Also presenting on the topic of diversity were Dr. Larry Bruya of the College of Education, Ms. Pat Wright, Director of Mathematics, Engineering, and Science Achievement (MESA) at WSU Tri-Cities, and Dr. Sue McLeod, of the WSU Curriculum Committee. The Regents were provided with the Washington State University Five-Year Strategic Plan for the Division of Human Relations and Resources, which provides information on the division's mission, goals, and values; the division's planning structure; timelines and responsibilities of the division, including proposed strategies for the years between 1994 and 1999; and a section on diversity assessment. Also provided during this presentation were the College of Education plan for addressing issues of diversity, including information on its recruitment plan, and a discussion of how diversity is being adopted into the curriculum at WSU.
Please see Exhibit H for a copy of the outline of Provost George's remarks on diversity.
At 12:15 p.m. the meeting adjourned. The Regents joined members of the administration, former members of the Board of Regents, and other special guests, including members of the Kate Webster family, in a luncheon to honor former Regent Kate B. Webster in conjunction with the naming dedication ceremony of the Physical Sciences in her honor.