May 6, 1994
The Board of Regents of WSU met, pursuant to call, in Open Meeting at 9:05 a.m., on Friday, May 6, 1994, in the Lewis Alumni Centre, Pullman.
Present: Richard A. Davis, President; Regents: Richard R. Albrecht, Phyllis J. Campbell, R. M. "Mac" Crow, Scott B. Lukins, Carmen Otero, Louis H. Pepper, and William R. Wiley; President Samuel H. Smith, Provost Thomas F. George, Vice President for Business Affairs Sallie A. Giffen, University Counsel Sally P. Savage, Assistant Attorney General Diane McDaniel, Faculty Senate Chair Carolyn Clark, Staff Senate President Tori Byington, Alumni Association President Marlene Fallquist, and ASWSU President and Vice President Heather Metcalf and Dean Davis.
Also present were: Executive Director of Budget and Planning Gregory P. Royer, Vice Provost for Academic Affairs Geoff Gamble, Vice Provost for Student Affairs Gus Kravas, Vice Provost for Human Relations and Resources Ernestine Madison, Vice Provost for Research and Dean of the Graduate School Robert V. Smith, Assistant Vice President--Business Services Ernest J. Renfro, Associate Vice President for University Advancement Connie Kravas, Assistant Vice President for University Relations Barbara Petura, Director of Facilities Development Dave Smith,
1. Opening Remarks. Regent Richard Davis opened the meeting, and he and President Samuel Smith provided general welcoming remarks
2. Naming of Facilities. President Smith announced that Room 336 of Murrow West had been named the Remo P. Fausti Teaching Assistant Center. Remo Fausti was a long-time professor in the School of Communication.
President Smith also announced that one of the tennis courts will now be called the Rex Davis Center Court to honor retiring tennis coach Rex Davis, who has completed 28 years of service to WSU.
3. Introductions. Provost Thomas F. George introduced Dr. John Hirth, Professor of Mechanical and Materials Engineering, who was recently elected to the National Academy of Sciences.
President Smith introduced the following individuals: Dr. Jane Lawrence, new Director of the Honors Program; Mr. Rick Dickson, new Director of Intercollegiate Athletics; and Mr. Thawee Dhanatrakul, Dean of Faculty Management Sciences of Prince of Songkla University, Thailand. Mr. Dhanatrakul has been instrumental in the development and success of cooperation between WSU and Prince of Songkla University.
President Smith introduced the following Employee Excellence Award winners for 1994: Gary Bloomfield, Building and Grounds Supervisor; Kappy Brun, Grounds
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Supervisor; and Carl Muir, Research Technologist Supervisor. President Smith also introduced the following Faculty Excellence Award winners for 1994: Kenneth Carper, Professor of Architecture, receiving the award for instruction; Yogendra M. Gupta, Professor of Physics, receiving the award for research; and Margaret Viebrock, Area Extension Agent, Home Economics Cooperative Extension for Douglas and Chelan Counties, receiving the award for public services.
4. Minutes. It was moved and seconded that the Board of Regents approve the minutes of March 4, 1994. Carried.
5. Granting of Degrees. It was moved and seconded that the WSU Board of Regents approve the recommendation of the faculty that the candidates whose names appear in Exhibit A be advanced to the degrees set above their names as members of the Class of March 19, 1994. Carried.
6. Reports by University Groups. Faculty Senate Chair Carolyn Clark provided information regarding recent Faculty Senate activity, which included committee reorganization, the consideration of several new programs and/or degrees, and various curricular changes, as part of the Senate's regular course of events. Dr. Clark said although the Faculty Senate has not had an opportunity to discuss recent developments in the area of diversity, she said she feels the faculty are generally supportive of the administration's efforts toward diversity and that those who are asking that WSU increase its efforts toward diversification are correct; there needs to be further efforts made in this area. She said the faculty are particularly interested in the administration's plan that is being announced and that they look forward to hearing the details of it. Dr. Clark announced the following new officers of the Faculty Senate: Doug Baker, Associate Professor of Management and Systems, Chair; and Greg Hooks, Associate Professor of Sociology, Vice Chair. Dr. Clark will participate full-time next year as the Faculty Senate representative to Olympia.
Staff Senate President Tori Byington seconded Carolyn Clark's remarks on diversity and commented she feels it is important to listen and be sensitive to students' needs and concerns. Ms. Byington introduced Ms. Lisa McMullen, who authored the Staff Senate survey and who aided in the development of the Staff Senate Constitution, and Ms. Kathie Meyers who aided in the development of the Staff Senate scholarship program. She mentioned that Ms. Meyers had been nominated for the Staff Senate Presidential position. Ms. Byington also offered comments regarding the staff's feelings about the budget. She said many of the staff feel they would rather forgo a 3 percent raise than the University taking a 2.4 percent budget cut.
GPSA President Oliver Bangera was unable to be present at the Regents' meeting.
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ASWSU President Heather Metcalf also commented on the recent student protests concerning the issue of diversity. She feels there will be more of this type of issue brought forth over the coming year. Ms. Metcalf also provided comments on the following: the success of the ACORD Conference; two murals planned in the CUB to be on the theme of diversity; and academic advising. Ms. Metcalf introduced the new ASWSU President and Vice President Jim Froembling and Jeff Lanctot. Ms. Metcalf expressed her appreciation to the members of the Board of Regents for their sensitivity to the students and said the summer will be a positive time that the University can work together to address the students' concerns.
Alumni Association President Marlene Fallquist introduced Mr. Tom Thompson of Kennewick, from the class of 1970, who will be the new Alumni Association President, effective after graduation. Ms. Fallquist also provided comments about the following: the recently completed 50 and 60 year class reunions; the gift of a bronze cougar statue from the Class of 1944; the recent Alumni Achievement Award that went to Gloria Knowles Park, a bush doctor from Alaska; and the upcoming Leadership Awards that will be awarded to incoming freshman. Ms. Fallquist wished the Board well in facing the upcoming challenges in the area of diversity and thanked the Regents for allowing her to be a part of the voice of the University.
7. Professional Leaves. Provost George said that the State has allowed the University to grant professional leaves to 4 percent of its faculty and that on behalf of President Smith he had approved the professional leaves appearing in Exhibit B.
8. Changes in Faculty Rank and Tenure Consideration. Provost George reported that, on the authority delegated to the President by the Board of Regents on July 19, 1971, the President had approved the changes in faculty rank and the acquisition of tenure for each individual appearing in Exhibit C, to be effective July 1, 1994, or August 16, 1994.
9. Provost's Report. Provost Thomas George provided comments about recent press coverage focusing on the possible implementation of a requirement that faculty at the University of Washington teach every quarter and how this has received an outcry both within and outside that University. Provost George commented that out of our approximately 1,200 instructional faculty members, 96 percent teach every semester and noted that WSU takes teaching very seriously.
Provost George also spoke about the recent series of events taking place over the past couple of weeks concerning minority issues and concerns. He mentioned the students' demonstration in the administration building and provided details of the actions occurring as follow-up to those events. He said there has occurred a sequence of meetings that have further accelerated WSU's commitment to diversity and to the
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faculty, staff, and students of color at WSU. He said that although we have done many things to further our commitment to diversity, we still need to do more. Provost George discussed the current climate on campus and the investment of time and resources that are being devoted to diversity. He called attention to one of the main points surrounding this debate: there are not enough faculty of color at WSU and minority students need more role models. Provost George stated that WSU has released a statement of commitment that he stressed is a strong pledge to the hiring and retention of faculty of color. He reported that WSU will hire a minimum of ten faculty of color during the next year, and he emphasized that this commitment has been made on all administrative levels. Provost George said that although ten is a high number of faculty of color to try to hire at WSU in one year, he feels it can be done. He said approximately $400,000 will be devoted in salary dollars that will come from the Deans and that the administration will add $100,000 of funding, although if it requires more, it will be allocated. He said this money is to be used for salary enhancements. Provost George pointed out that there are many demands on faculty of color; they are role models and are asked to speak and participate in countless activities. He said the University has also committed to providing start-up costs for specific needs, such as items that could be needed in a scientific lab, for example. Provost George said this is an important step, that we need more faculty of color, so we can have more students of color. He said this will aid in the improvement the climate on campus. Provost George introduced Vice Provost for Human Relations and Resources Ernestine Madison who was a participant in all the meetings with the student groups and the University community.
Vice Provost Madison provided comments describing her feelings about what diversity is and what we need to be doing. She read the following statement, "Diversity is an exploration of human variety whenever and however is appears." She said this is not just from an ethnic point of view, rather diversity means different and that we all must be included in this and that we can learn from one another. She said diversity means we should empower people to make change, regardless of what the cost, even if it is great. She said diversity is a way of life.
Dr. Madison said demographics are changing so we must change, too. She said WSU is recognized nationwide as a model for diversity programs. She said members of the WSU community have been invited to conferences to share these changes and other institutions have asked to see our plan; however, what is important is the implementation of the plan. Dr. Madison said that the change that must take place now must be made by the Regents, the alumni, the faculty, the staff, and so on. She said we must assist students and faculty to be more comfortable at WSU. She said although diversity is a challenge, we can look at it as a business; we need to do things right, as well as do the right thing. Dr. Madison shared elements that can increase the rate of retention and the graduation levels of both undergraduate and graduate students, such as financial aid, diversity of the curriculum, and academic advising. She
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also shared a national survey of college bound students and their feelings as they enroll at a University and provided some comments about some of the fears individual ethnic students face at coming to an institution of higher education.
Vice Provost Madison thanked Heather Metcalf and Dean Davis for the support they showed throughout the year and welcomed Jim Froembling and Jeff Lanctot as the new ASWSU officers.
The topic of diversity received several comments from Regents. Regent Bill Wiley expressed that the discussion reinforced some of the things he has thought about when thinking about diversity and the issue of institutional success and how diversity contributes to this. He said for there to be success there must be shared values and that diversity is an integral part of institutional success.
Regent Phyllis Campbell thanked Ernestine Madison, Tom George, and the other leaders for doing a great job of listening and understanding. She said she feels the events over the past couple of weeks reinforce the fact that diversity needs to be an important institutional value, that the University must reflect the real world, and that we must prepare the students for the real world. Regent Campbell requested, for one of the fall meetings, a demonstration of the breakdown of the faculty of color in terms of ethnicity and where the plan for hiring is and how it is being implemented. She said she would like to see more of the "hows" and "whens" of implementation and more of an analysis of retention and percentages. She emphasized that she would like to see that the plan is implemented.
Regent Carmen Otero said she would like to understand more about what some of the underlying problems of this issue are.
Dr. Madison said she looks forward to providing the details of this plan and appreciates the opportunity to speak with the Regents.
President Smith thanked Tom George and Ernestine Madison for their hard work and thanked Tom George for his continuing communication with the Regents and with the community.
10. Revisions to the 1992 Faculty Manual. Provost Thomas George reported that the first two proposed changes of the Faculty Manual, which appear on pages 37 and 61, deal with nonreappointment of non-tenured faculty. He said clarification is needed because many assistant professors have been unaware that the formal tenure progress review conducted three years prior to tenure consideration is not merely advisory but may result in nonreappointment, and also that retention from year to year is not necessarily automatic. Dr. George also reported that the last two proposed changes, which appear on pages 40 and 64 of the Faculty Manual, deal with the time
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limits for review of decisions denying tenure and for review of termination under extraordinary circumstances.
Regent Carmen Otero commented that she sees the need for the changes to the Faculty Manual; however, she suggested that a year from now, it be reviewed to see that needed changes are made, especially in the areas of tenure and promotion. She said this will be important in order to avoid legal difficulties and that she can see where there are some problems in the manual.
It was moved and seconded that, effective immediately, the WSU Board of Regents approve the revisions appearing in Exhibit D to the 1992 Faculty Manual, Section IV, Faculty Personnel Policies. Carried.
11. Staff Senate Constitution. It was moved and seconded that, effective immediately, the WSU Board of Regents approved the Staff Senate Constitution as appears in Exhibit E. Carried.
12. Contracts under Previous Delegation of Authority (under $500,000). Vice President for Business Affairs Sallie Giffen reported that on the authority delegated to the President of the University or his designee at the meeting of January 24, 1986, she had approved entering into the following contracts:
Hidden River Sprinklers, Inc., for various landscape and irrigation projects on the WSU campus in Pullman, in the amount of $202,576, including sales tax, contingency, and miscellaneous costs, to be paid from Minor Capital Improvement funds.
Hamre Construction, Inc., for McCroskey Hall site improvements, in the amount of $93,994, including sales tax, contingency, and miscellaneous costs, to be paid from Minor Capital Improvement funds.
13. Contract under Previous Delegation of Authority (over $500,000). Vice President for Business Affairs Sallie Giffen reported that on the authority delegated to the President or his designee, the Vice President for Business Affairs, by the Board of Regents at the meeting on October 14, 1993, she had approved entering into contract with Shea Construction, for Phase II of the public works portion of the construction of the Main Communication Facilities (MCF) for the Communication Infrastructure Renewal Project, in the amount of $1,367,091.48, to be paid from the 1991-93 State Building Construction Account.
14. Completion of Contracts (over $2,500). It was moved and seconded that the Board of Regents approve, for purposes of RCW Chapters 60.28 and 39.08, the satisfactory completion of the following contracts:
May 6, 1994
M.A. Mortenson, Minneapolis, for the Holland Library Addition, Package No. 2 in the final amount of $23,944,668.27, including sales tax, to be paid from the 1989-91 State Building Construction Account and Parking revenue.
Pacific Crest Contractors, Inc., Spokane, for the WSU Child Care Facility, in the final amount of $1,532,195.35, including sales tax, paid from the 1991-93 State Building Construction Account.
Cosco Fire Protection, Kirkland, for the Residence Hall Fire Sprinkler Systems at Community, Duncan Dunn, Wilmer Davis and Waller Halls in the final amount of $867,984.05, including sales tax, alternates, and change orders, to be paid from Housing and Dining System funds.
Viking Automatic Sprinkler Company, Spokane, for the Residence Hall Fire Sprinkler Systems at Stevens and McCroskey Halls in the final amount of $230,486.45, including sales tax and change orders, to be paid from Housing and Dining System funds.
3-H Mechanical, Inc., Coeur d'Alene, for the Wood Technology Laboratory Ventilation System in the final amount of $126,836.03, including sales tax and change orders, to be paid from Minor Capital Improvement funds and Minor Capital Renewal funds.
Capital Communications Industries, Inc., Olympia, for the Martin Stadium Sound Reinforcement System in the final amount of $106,566.75, including sales tax and change orders, to be paid from Athletic Department funds.
McGowan Construction Services, Richland, for darkroom ventilation improvements in Bustad Hall, Room 120 in the final amount of $48,279.33, including sales tax and one change order, to be paid from Minor Capital Renewal funds.
Regent Phyllis Campbell asked how the Holland Library project turned out, and Ms. Giffen responded that there were some glitches, however it went well, the project is completed, and they will move in next week. She said everyone is pleased with the project and with the work of the contractor.
Regent Scott Lukins mentioned the concern that had existed about the mechanical equipment to clean the sky lights and asked if that will be a problem, and
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Director of Facilities Development Dave Smith responded that this was separated from the base contract and that we have contingency funds to deal with this. He said in addition to dealing with the inside cleaning of the sky light, there is also still some finishing to be completed on the library plaza, such as the art works project yet to be done. He said that although the building is completed, some of the exterior work remains.
15. 1994 Consultant Selection for the new Plant Growth Facility. Vice President for Business Affairs Sallie Giffen reported that this new Plant Growth Facility, to be located on the Pullman campus near existing greenhouse complexes, will consist of approximately 30,000 gross square feet, including 25,000 square feet of modern greenhouses and 5,000 square feet of support space, of which 2,000 square feet will be assigned to controlled environment facilities. She said consultant selection should be undertaken at this time in order that planning may proceed, with the objective of completing design by May 1995, and completing construction by July 1996. She said total project costs are expected to approach $8,000,000 with funding coming from a combination of state, federal, and private sources.
Regent Mac Crow said that over the past two or three years, WSU has tried to attract some scientists in research and plant genetics and that one of the problems was the facilities, resulting in the fact that some plant breeders have turned WSU down. He said the Wheat Commission has pledged some funds, we can get some federal money for this, and that this is badly needed and a number-one priority for the upcoming year.
It was moved and seconded that the WSU Board of Regents delegate authority to the President or his designee, the Vice President for Business Affairs, to hire a consultant firm to provide consulting services associated with the Plant Growth Facility. Carried.
16. Allocation of Services and Activities Fee for Summer 1994 and Academic Year 1994-95. It was moved and seconded that the Board of Regents approve the proposed distribution of the Services and Activities Fee for Summer 1994 and Academic Year 1994-95 as presented in Exhibit F. Carried.
17. Animal Sciences Laboratory Building. Vice President for Business Affairs Sallie Giffen introduced the architects from the architectural firm of MBT Associates, who completed the schematic design drawings and outline specifications for the Animal Sciences Laboratory Building. She said this facility will be located just north of the Experimental Animal Laboratory structure and east of Clark Hall.
The slide presentation by the representatives of MBT Associates outlined the laboratory design, including the building parameters, the structural module, the
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mechanical system, plumbing utility systems, etc., in addition to the overall building structure. It was demonstrated how all the portions of the building will work to create a lab system to fit the short- and long-term needs of the students. It was mentioned that the project is within its budget and timeline.
Regent Bill Wiley asked if there is only one entrance/exit into the labs, and the architect responded the entrances/exits are either through the modules or through the corridor and that this is a typical exiting code.
It was moved and seconded that the WSU Board of Regents approve schematic design and delegate authority to the President or his designee, the Vice President for Business Affairs, to proceed with design development and construction documents for the Animal Sciences Laboratory Building. Carried.
18. WSU Vancouver Phase I Campus Development. It was moved and seconded that the WSU Board of Regents approve the construction documents, give permission to advertise for bids, and delegate authority to the President or his designee, the Vice President for Business Affairs, to award a construction contract for the WSU Vancouver Phase I Campus Development project, if a budget can be established within the funds available. Carried.
19. Student Services Addition. It was moved and seconded that the WSU Board of Regents delegate authority to the President or his designee, the Vice President Business Affairs, to approve construction documents, advertise for bids and to award a construction contract for the Student Services Addition project, if a budget can be established within the funds available. Carried.
20. Animal Disease Biotechnology Facility (ADBF). It was moved and seconded that the WSU Board of Regents delegate authority to the President or his designee, the Vice President for Business Affairs, to approve construction documents, to advertise for bids and to award a construction contract for the Animal Disease Biotechnology Facility project, if a budget can be established within the funds available. Carried.
21. University Housing Apartment Construction. It was moved and seconded that the WSU Board of Regents approve the resolution attached as Exhibit G stating that expenditures necessary for the Family Student Housing Project are necessary pending proceeds from the Housing and Dining System Revenue Bonds; and any such expenditures shall be reimbursed from the proceeds of the 1994 issuance of Housing and Dining System Revenue Bonds, up to a maximum principal debt obligation of $15,000,000.00. Carried.
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At 10:30 a.m., the Board recessed for a short break and reconvened at 10:40 p.m. Present: Regents Albrecht, Campbell, Crow, Davis, Lukins, Otero, Pepper, and Wiley; President Smith, Dr. George, Ms. Giffen, Ms. Savage, Mr. Royer, Dr. Gamble, Dr. Kravas, Dr. Madison, Dr. Smith, Mr. Renfro, Dr. Kravas, Ms. Petura, Ms. McDaniel, Ms. Byington, Ms. Fallquist, Ms. Metcalf, and Mr. Davis.
22. Gift Report for March 1994. Associate Vice President for University Advancement Connie Kravas reported that the year-to-date total for donations and private grants had reached $25,834,027.00.
Dr. Kravas also reported on a large gift received from the parents of a WSU student who donated a combination of Microsoft products, including site licenses, which will benefit students University wide and at all the branch campuses.
23. Establishment of Dates for Meetings of the Board of Regents. It was moved and seconded that the WSU Board of Regents adopt the following meeting dates for the calendar year 1995:
February 17, 1995 -- Pullman
May 12, 1995 -- Pullman
June 23, 1995 -- Location to be determined
September 15, 1995 -- Pullman
November 17, 1995 -- Seattle
24. Request for State Attorney General to Provide Defense for University Employees. Assistant Attorney General Diane McDaniel reported on two cases that she brought before the Regents for their action. She reported that the complaint in the case of Hernandez vs. Roberts, et al., (Whitman County Superior Court No. 94-2-00061-4), names Ricardo Sanchez, an Associate Professor at Washington State University, and his spouse, Maria T. Sanchez, and the complaint in the case of Boliew vs. WSU, et al., (Pierce County Superior Court No. 94-2-03417-6), names Andrew I. Bary, an Agricultural Research Technologist at Washington State University in Puyallup, and his spouse, "Jane Doe" Bary, as defendants and exposes them to a theoretical risk of personal liability and that it is necessary for the Board of Regents to adopt a resolution to provide for their defense. She said she has discussed the factual background of these cases with the defendants, and she is of the opinion that their activities with regard to the allegations of the complaints were within the scope of their authority and were undertaken in good faith.
It was moved and seconded that the Board of Regents adopt the Resolutions set forth in Exhibit H, finding that the above named defendants were acting within the scope of their authority and in good faith with regard to conduct alleged by the
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plaintiffs to be wrongful, and requesting the Attorney General to defend them in the cases brought by Edwardo J. and Irma Hernandez in Whitman County Superior Court and Thomas W. Boliew in Pierce County Superior Court. Carried.
25. Meeting of Shareholders, Students' Book Corporation, Election of Directors. The meeting of the Board of Regents was recessed, and the meeting of the Shareholders of the Students' Book Corporation was declared open. It was moved and seconded that the Shareholders of the Students Book Corporation elect the following to serve on the Board of Directors:
Dr. Richard B. Toolson, faculty, two-year term
William W. Treverton, junior, two-year term
Marc R. Grau, junior, two-year term
Ethan A. Herdrick, senior, alternate
26. 1995-97 Operating and Capital Budget Request Discussion. Provost Thomas George reviewed the status of the 1995-97 Operating Budget request. Specifically, he addressed the following areas: access/enrollment funding; salary increases; competitive recruitment and retention of underrepresented faculty/students; instructional electronic media; K-12 partnerships; general education; distinguished professorships/fellowships; Pharm-D program; nursing education; and biological control of pests initiative. Please see Exhibit I for a detailed handout of Dr. George's presentation on the operating budget.
As a result of Provost George's presentation, the Regents addressed several issues, including clarification on the dollar amounts to be requested for each of the items in the operating request; the timeline to be followed for the request; our communication and involvement with OFM on the request; comparison of WSU faculty salaries to those of WSU's peers; and the possibility of taking a 2.4 percent cut in the next biennium.
Provost George also reviewed the status of the 1995-97 major capital budget request. Specifically, he addressed the following items: minor capital improvements (MCI), minor capital renewal (MCR), and safety/environmental minor capital; equipment omnibus appropriation; ready to request construction funds; ready to request funds to continue and/or complete projects; ready to request funding for new facilities; and branch campus requests. Please see Exhibit J for a detailed handout of Dr. George's presentation on the capital budget.
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A discussion ensued regarding the trust monies that WSU receives from timber land and the various uses for which these funds are used. Also discussed was how WSU selects partners for the K-12 partnerships.
At 11:45 a.m., the Regents adjourned for lunch and reconvened at 1:00 p.m. for a presentation on and a discussion of the Comprehensive Physical Planning Process.
27. Comprehensive Physical Planning Process. Vice President for Business Affairs Sallie Giffen introduced Mr. Dave Smith, Director of Facilities Development. Mr. Smith provided background to the Comprehensive Physical Plan and went through the process of the development of this Plan. Mr. Smith introduced Mr. Ed Burke, of the Burke Lee Architectural firm, and who has been a principal planner in this process. Mr. Burke provided highlights of the plan, including its history and the general principles guiding the plan. There was a general discussion following Mr. Burke's presentation, including questions relating to the development of facilities to fit the current needs of students and faculty and possible renovation of older buildings and the process for determining which buildings may be renovated.
The meeting adjourned at 2:02 p.m.