September 10, 1993
The Board of Regents of Washington State University met, pursuant to call, in Open Meeting at 9:10 a.m. on Friday, September 10, 1993, in the Lewis Alumni Centre, Pullman, Washington.
Present: William R. Wiley, President; Phyllis J. Campbell, Richard A. Davis, Scott B. Lukins, and Kate B. Webster; President Samuel H. Smith, Provost Thomas F. George, Vice President for Business Affairs Sallie A. Giffen, Vice President for University Affairs Stanton E. Schmid, University Counsel Sally P. Savage, Vice Provost for Research and Dean of the Graduate School Robert V. Smith, Vice Provost for Student Affairs K. J. "Gus" Kravas, Senior Assistant Attorney General Paul Tanaka, Vice Provost for Academic Affairs Geoffrey L. Gamble, Assistant Vice President--Business Service Ernest Renfro, Budget Director Karl Boehmke, Director of Statewide Affairs Larry Ganders, Director of Benefit Services and Risk Management Ben Jenness, Dean of the College of Agriculture and Home Economics Lawrence Schrader, Faculty Senate Chair Carolyn Clark, Staff Senate President Tori Byington, Alumni Association President Marlene Fallquist, GPSA President and Vice President Oliver Bangera and Judy Nath, and ASWSU President and Vice President Heather Metcalf and Dean Davis.
1. Opening. President Samuel Smith provided opening remarks and welcomed Carolyn Clark and Tori Byington to the table in their new roles as Chair of the Faculty Senate and President of the Staff Senate.
2. Introductions. President Samuel Smith introduced the following:
Faculty members from Far Eastern State University in Vladivostok, Russia: Riorita Shepeleva, first Vice President; Nina Stolyarova, Professor of English; Elena Kurkovich, Associate Professor of English; Natalia Boyko, Head of Research Laboratory - Teaching Second Language; Galina Shin, Senior Teacher, English Department; and Alla Sheveleva, Professor of the English Philology Department;
Dr. Erich Lear, Chair of the Department of Music who introduced Ms. Elisa Barston, Assistant Professor of Violin and Viola who performed Caprice #24 by Paganini;
New department chairs: Dr. Jay Teachman, New Academic Unit (which is a merger of Adult and Youth Education and Child, Consumer, and Family Studies); Dr. Charles Sheldon, Political Science; Dr. Richard Zollars, Chemical Engineering; and Dr. Mary Wack, English;
Mr. Monty Nielsen, new Registrar; and Mr. Alonzo White, new Assistant Vice Provost for Human Resource Services; and
Dr. R. James Cook, Research Plant Pathologist and inductee into the National Academy of Sciences, and Dr. Margaret Murnane, Assistant Professor of Physics and a 1993 Presidential Faculty Fellow.
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Regent Bill Wiley told all the guests he appreciated their coming to the meeting and said that he was also very pleased that the Far Eastern State University faculty members were visiting Washington State University.
3. Minutes. It was moved and seconded that the Board of Regents approve the minutes of the meetings of June 25, 1993, and July 30, 1993. Carried.
4. Granting of Degrees. It was moved and seconded that the Board of Regents approve the recommendation of the faculty that the candidates whose names appear in Exhibit A be advanced to the degrees set above their names as members of the Class of June 12, 1993.
5. Higher Education Coordinating Board. Vice Provost for Academic Affairs Geoff Gamble reported on several new degree programs approved at the June 29, 1993, meeting of the Higher Education Coordinating Board. They are the M.S. and Ph.D. in Neuroscience in Pullman; the Bachelor of Science in the Tri-Cities; the B.S. in Nursing in Wenatchee and Vancouver; and the M.S. in Engineering Management at Boeing. He mentioned that the last two degrees are important additions to WSU's efforts in distance education.
Dr. Gamble also stated that the HEC Board approved a distance education workplan for the State. He said that the implementation of this plan will help to pull together and coordinate the various distance education efforts being conducted by the State's four-year institutions. Dr. Gamble stated that WSU's leadership role in distance education delivery methods, including WHETS and the Extended Degree Program, have played a key role in the HEC Board's efforts to bring better coordination to similar efforts by other institutions. Dr. Gamble showed a short video tape, "The Road to Education," produced at WSU that promotes and provides information about the Extended Degree Program.
Regent Kate Webster asked how the video will be used, and Dr. Gamble said it has been shown to the HEC Board as a tool for promotion and to provide information and also that WSU advisors can take this to new communities, which they are currently doing in the case of the Colville Indian Reservation. Mrs. Webster suggested that the video be shown to the members of the Legislature, and Director of Statewide Affairs Larry Ganders said this has been shown to some legislators and that they will continue to use it in this manner.
6. Report by the Vice Provost for Research. Vice Provost for Research Robert V. Smith provided information about the Substance Abuse Prevalence Project, which is a collaboration between the WSU Social and Economic Sciences Research Center and the State Department of Social and Health Services (DSHS) designed to assist DSHS in improving the effectiveness of drug and alcohol prevention and treatment programs by determinations of the incidences of drug abuse, rates of dependence, and treatment needs. Dr. Smith said that this study will involve interviews with about 7,500 people and funding for WSU of about $837,000 for 1993-94. Dr. Smith also reported on the continued growth in sponsored projects funding and said that from fiscal year 1989 to fiscal year 1993, there
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was an increase of 65 percent in expenditures. He said that there were expenditures of $46.9 million in 1989 and that in 1993 there were expenditures of $77.2 million.
7. Master of Science and Doctor of Philosophy Degrees in Neuroscience. It was moved and seconded that, effective fall semester 1993, the WSU Board of Regents approve the recommendation to establish a graduate program in Neuroscience leading to the degrees of master of Science and Doctor of Philosophy. Carried.
8. Report on the State of the University and the Budget. President Smith provided comments in relation to the "State of the University" and the budget and briefly described the process that had occurred to keep the University moving forward even in times of budgetary constraints. He touched upon the policy of shared governance and the involvement of the entire community in the decision making relative to budget cuts while at the same time making improvements to the institution. President Smith said our goals are intact, and we know we will reach them but that the question that remains is at what rate will we proceed and how will we make the transitions that may have to be made.
He stated that as a University official he is not allowed to express his opinion as being in favor of or against tax initiatives to be voted upon in the general election but that he can state the impacts that will occur if the initiatives passed, specifically Initiatives 601 and 602. He briefly described the two initiatives stating that 601 limits growth of government by eliminating expenditures and that 602 limits growth of government by eliminating revenue collections. He said both of these would have a detrimental effect on Washington State University and that there are concerns over recent figures released by the Office of Financial Management that suggest that the initiatives would not have much of an effect on higher education. He said that OFM did not mention that the initiatives will not impact higher education, as long as enrollment is not increased. He pointed out that this is occurring at a time when the size of Washington's high school graduating classes will increase approximately 40 percent over the next six to seven years. Other concerns expressed by President Smith were over the impact of the potential rollback relative to 602, which would rollback the fees and taxes put into place since the last legislative session. He provided information relative to the potential impacts to WSU, and he discussed how the cuts would be made in terms of whether the Governor made them or the state legislature made them. He pointed out that if the Governor were to make the cuts, he would have to make them, according to state statute, across the board. He went on to say if the legislature were to make them, they would also be across the board, which is according to the head of the Senate Ways and Means Committee, Nita Rinehart. He said this translates into a 10.5 to an 11 percent immediate cut to take place one month following the elections. He said this further translates into approximately a $41 million cut and that this is a best-case scenario . He said this cut would be very different from cuts taken in the past. He explained that the recent cuts were taken in a normal budgetary session in the state legislature, so in addition to the cuts taken, there were some additional funds added back due to new enrollments. He said part of the recent major cut was softened by additional funds from enrollments. He said, however, if this rollback goes into effect as an across-the-board cut, it would be an immediate withdrawal of $41 million without any infusion of new funds and that this would be a very large impact. President Smith reassured the Regents and the WSU community that
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whatever happens, WSU will continue to move forward on the vision of this institution. He said WSU will make progress and will continue to serve the State of Washington.
Provost George provided comments with regard to some of the events that have already occurred and provided information on how WSU will move into the next period. Provost George showed a schedule of events that included the implementation of the budget reductions and reconfigurations. He mentioned that the budget committee will review the reconfiguration process in order to revise it as appropriate and that if necessary, in November a new round of reconfigurations and reductions will have to be implemented. Other topics included in Provost George's presentation were with regard to new academic programs for 1993-94, the extended degree program, and programs that already exist that will be protected from future reductions. He also discussed formula funding for instruction and provided information with regard to what WSU's budget situation is at this time. He said that WSU will receive $1.6 million due to additional revenue allocated to Pullman academic programs from the enrollment formula for 1993-94. He provided some statistics relative to reductions from carry forward levels on the Pullman campus in instruction, the libraries, and in non-instructional areas. Provost George highlighted some of WSU's priority programs, such as the Writing Across the Curriculum and the world civilizations course, among others. He also made points with regard to how WSU is managing the stresses of budget reductions and certain budget uncertainties that currently exist. He demonstrated WSU's planned response to additional cuts in the budget and discussed long-run strategies for managing with reduced state funding. Provost George demonstrated that WSU will continue to preserve and manage its goals and mission in the future, even in the scenario of extreme reductions in its budget.
All the Regents agreed the process was well-developed and that it was a very impressive plan. The Regents expressed their concern over the budgetary situation and the impacts that would occur if the initiatives were to pass but said they felt WSU was heading in the right direction, even with a dark cloud on the horizon.
Please see Exhibit B for a detailed copy of Provost George's presentation.
9. Report by the Vice Provost for Student Affairs. Vice Provost for Student Affairs Gus Kravas provided an update and data on enrollment for fall 1993. He stated that the enrollment numbers are very positive with a total headcount of 19,023 and a total full-time enrollment count of 17,914 for the Pullman and the three branch campuses. In other enrollment highlights, Dr. Kravas provided some specific statistics relative to ethnic enrollment data stating that the enrollment of ethnic minority students increased to 1,646, which is up over 15 percent from the fall 1992 ethnic enrollment of 1,426. He said that this represents 9.84 percent of the total enrollment. Dr. Kravas also provided some statistics regarding enrollment per campus. He said that total enrollment for WSU Spokane is 343, for WSU Tri-Cities is 1,168, and for WSU Vancouver is 787. On the Pullman campus, the student body includes 9,112 men and 7,613 women; the percentage of women is 45.51 percent of the total enrollment; and the average student age at WSU Pullman is 22 years old and on the branch campuses it is 30 to 33 years of age. Dr. Kravas said the average entering grade point average is 3.35.
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Dr. Kravas introduced Assistant Vice President--Business Services Ernest Renfro who provided some information about how enrollment is being handled with regard to accommodating students in University housing. Mr. Renfro said that there are four different components to University housing: residence halls, single student apartments, family apartments, and the Greek system. He said there are currently 4,376 students living in the residence halls. He said that early on, they had planned to keep two halls closed but that due to the increased enrollment, they have filled one of these halls and had an over flow in the other. He said that there is a capacity for 5,586 students, that the reconfiguration occupancy is 4,619, and that with the current occupancy being 4,376, there are 243 spaces currently available. He said that all the students have been placed and that 7,923 students live on campus, including the Greek system.
Regent Bill Wiley asked if the students were satisfied with the quality of living space, and Mr. Renfro responded that this is being well managed and that they have received positive comments with regard to on-campus living.
10. Tuition and Mandatory Health Fee Refund Policy. It was moved and seconded that, effective fall semester 1993, the WSU Board of Regents approve the "Tuition and Mandatory Health Fee Refund Policy," as attached in Exhibit C and rescind all prior tuition refund policies. Carried.
11. Report by the Vice President for Business Affairs. Vice President for Business Affairs Sallie Giffen provided an update on the development of the WSU Vancouver campus. She said there will be a hearing next week on the issue of a conditional use permit, that the issues that are at hand, such as the height of the buildings and the zoning for that area, will likely be resolved and that this permit will be approved. She said the schematics of the project will be shown at the October Regents' meeting and that the completion of the building construction is scheduled for the fall of 1995.
12. Contracts under Previous Delegation of Authority over $500,000. Vice President for Business Affairs Sallie Giffen reported that, on the authority delegated to the President of the University or his designee by the Board of Regents at the meeting of January 22, 1993, she had approved entering into contract with Morgen & Oswood Construction Company, Great Falls, Montana, for the Veterinary Teaching Hospital, Phase II -- Building Construction, in the amount of $20,884,098, including sales tax, to be paid from 1987-89 WSU Building Account, 1989-91 State Building Construction Account, 1989-91 WSU Building Account, 1991-93 Higher Education Reimbursable Construction Account, Minor Capital Improvement funds, and contributions from the Animal Disease Biotechnology Facility project for shared utility systems to be constructed by the Veterinary Teaching Hospital project.
Vice President for Business Affairs Sallie Giffen reported that, on the authority delegated to the President of the University or his designee by the Board of Regents at the meeting of May 7, 1993, she had approved entering into contract with Atkinson Construction Company, Inc., Spokane, for construction of the Glenn Terrell Friendship Mall, in the amount of $1,357,700, including sales tax, to be paid from Holland Library
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Addition funds, Fulmer Hall Renewal funds, Todd Hall Renewal funds, and Science Hall--Phase II funds.
Vice President for Business Affairs Sallie Giffen reported that, on the authority delegated to the President of the University or his designee by the Board of Regents at the meeting of February 28, 1992, she had approved entering into contract with Motley-Motley, Inc., Pullman, for construction of the South Fairway Intramural Field, in the amount of $929,875, to be paid from Student Activity Fees.
13. Contracts under Previous Delegation of Authority under $500,000. Vice President for Business Affairs Sallie Giffen reported that, on the authority delegated to the President of the University or his designee by the Board of Regents at the meeting of January 24, 1986, she had approved entering into contract with the following:
Intermountain Electric, Inc., Spokane, for the Smith Gym electrical renewal project, Phase I, in the amount of $251,024, including sales tax, to be paid from Major Capital funds.
Tektoniks Corporation, Walla Walla, for the Beef Cattle Center Manure Solids Separator Building, in the amount of $168,395, including sales tax, to be paid from Minor Capital Improvement funds.
Cargile Construction, Inc., Spokane, for the WSU Veterans Memorial Plaza, in the amount of $137,332, including sales tax, to be paid from Minor Capital Improvement funds and funds contributed for this purpose.
3-H Mechanical, Inc., Coeur d'Alene, for the Wood Technology Laboratory Ventilation, in the amount of $124,696, to be paid from Minor Capital Improvement funds and Minor Capital Renewal funds.
Atkinson Construction Company, Inc., Spokane, for the subdivision of room 52 of Murrow West, in the amount of $91,558, to be paid from Minor Capital Improvement funds.
3-H Mechanical, Inc., Coeur d'Alene, for the Chemistry Building Chilled Water System Retrofit, in the amount of $67,063, to be paid from Minor Capital Improvement funds.
14. Retirement of Faculty, Administrative and Professional Staff, and Classified Staff, January 1, 1993, through June 30, 1993. Vice President for Business Affairs Sallie Giffen reported that, on the authority delegated to the President or his designee, on July 19, 1971, the retirements of the faculty, administrative and professional staff, and the classified staff, whose names appear in Exhibit D have been approved.
Ms. Giffen pointed out several individuals in this particular list of retirees: Dr. Vic Bhatia, director of the Honors Program, retiring after over 40 years of service; Dr. Don
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Bushaw, vice provost, retiring after 41 years of service; Mr. Bill McDougall, director of Summer School, retiring after over 37 years of service; Mr. Dave Nordquist, director of Business Services, retiring after over 25 years of service; and Mr. Bob Smawley, assistant to the Vice President for University Affairs, retiring after over 31 years of service.
15. Completion of Contract. It was moved and seconded that the Board of Regents approve, for purposes of RCW Chapters 60.28 and 39.08, the satisfactory completion of contract with Germer Construction, Moscow, for the new physiology lab in Johnson Tower (remodel rooms 120, 121, 122, and 123), in the final amount of $53,643, including sales tax, to be paid from Minor Capital Improvement funds (WSU Building Account). Carried.
16. 1993 Consultant Selection Selection. It was moved and seconded that the Board of Regents delegate authority to the President or his designee, the Vice President for Business Affairs, to select firms that will provide consulting services for the Consolidate Information Center at WSU Tri-Cities, greenhouse replacements at WSU Puyallup, and the ICNE Nursing Center in Yakima, and to grant permission to proceed with predesign of the Consolidated Information Center and the schematic design on the greenhouse replacements and ICNE Nursing Center projects. Carried.
17. Medical Insurance Plan for Graduate Assistants. It was moved and seconded that the WSU Board of Regents approve the offering of a WSU-Paid Medical Insurance Plan for graduate assistants who are employed 50 percent of full-time or more, and delegate authority to the President or his designee, the Vice President for Business Affairs, to implement the plan. Carried.
GPSA President Oliver Bangera said he was very pleased this action was taken and said that Director of Benefit Services and Risk Management Ben Jenness had been very cooperative and understanding of the needs of the students and had done an excellent job with this plan. President Smith thanked all the individuals who were involved in getting this plan together.
18. Check Cashing Policy. It was moved and seconded that the WSU Board of Regents authorize cashing of checks pursuant to Laws of 1993, Chapter 145, and that the Board delegate authority to the President or his designee, the Vice President for Business Affairs, to adopt a check cashing Policy which provides for contols and procedures to protect the University against loss. Carried by a vote of three for the policy and two opposing the policy.
There were some concerns about the adoption of this policy in terms of the possibility of bounced checks, possible civil rights violations, return charges on checks, and possible concerns of the local banks.
At 11:20 am., the Board recessed for a short break to convene in Open Session at 11:35 a.m. Present: Regents Wiley, Campbell, Davis, Lukins, and Webster; President Smith, Dr. George, Ms. Giffen, Mr. Schmid, Ms. Savage, Dr. Smith, Dr. Kravas, Mr. Tanaka, Dr.
September 10, 1993
Gamble, Mr. Renfro, Mr. Boehmke, Mr. Ganders, Dr. Clark, Ms. Byington, Ms. Fallquist, Mr. Bangera and Ms. Nath, and Ms. Metcalf and Mr. Davis.
19. Presentation on Residence Life. Vice Provost for Student Affairs Gus Kravas introduced Ms. Wendy Peterson, Coordinator of New Student Programs. Ms. Peterson spoke about new student orientation and focused on the "Alive" program, which is a summer orientation program for entering freshman, transfer students, and parents. Ms. Peterson introduced two students who are counselors in the Alive program: Simone Reed, a senior in communications/public relations and Larry Clark, a senior in Journalism and communication studies. Both of these students related their personal experiences of having gone through the program, as well as being counselors in the program.
Vice Provost Kravas introduced Mr. Bill Zeller, director of Residence Life, who provided information on the PAWS program, which stands for Pride in Achieving WAZZU Success. Mr. Zeller said the PAWS experience in the Stephenson Complex and Orton Hall is a program designed to help new students make a successful transition from high school to college. Mr. Zeller introduced two of the staff in the residence halls, Lisa Morrison, peer advisor, and Larry Clark, a residence advisor, who spoke about their experiences with the PAWS program.
Dr. Kravas introduced Dr. Richard Law, director of General Education, who offered insights on the faculty perspective on learning communities. Dr. Law introduced Mr. Curtis Brake, a graduate student in the MBA program, who is the coordinator of the PAWS learning communities, who also spoke a little about this program.
20. Reports from University Groups. Alumni Association President Marlene Fallquist provided comments in support of the Extended Degree Program and spoke briefly about the Alumni Association Board meeting being conducted concurrently with the Regents' meeting. She said the Alumni Board members were looking forward to having lunch with the Regents and highlighted some of the individuals who were in attendance at the Board meeting who would be at lunch, as well.
At 12:30 p.m., the Regents adjourned for lunch to reconvene in open session at 1:20 p.m. Present: Regents Wiley, Campbell, Davis, Lukins, and Webster; President Smith, Dr. George, Ms. Giffen, Mr. Schmid, Ms. Savage, Dr. Smith, Dr. Kravas, Mr. Tanaka, Dr. Gamble, Mr. Renfro, Mr. Boehmke, Mr. Ganders, Dr. Clark, Ms. Byington, Ms. Fallquist, Mr. Bangera and Ms. Nath, and Ms. Metcalf and Mr. Davis.
21. Report from the Vice President for University Affairs. Vice President for University Affairs Stan Schmid provided comments with regard to the Alumni Board meeting being changed from a summer meeting to a fall meeting. He said this was done in order to tie the alumni group with "Future Cougar Day." He said the intent was to bring the alumni activities together with the "Future Cougar Day" activities and that thanks to Marlene Fallquist and others in her group, this provides a very clear focus for their group for the next year. Mr. Schmid also mentioned that Athletics had a great year in terms of both its athletic goals and its financial goals. He said there are some concerns with regard to the budget and
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the recent cuts but that Athletics finished in the black, so they felt positive about this. Mr. Schmid said he will provide the Regents will an annual report soon.
22. WSU Foundation Gift Report for July 1993. Vice President for University Affairs Stan Schmid said the year-to-date total in donations and private grants was $2,377,044, which is almost $500,000 more than the year-to-date total of last year.
23. Reports from University Groups Continued. Faculty Senate Chair Carolyn Clark complimented and credited President Smith for the fact that there are so many women who sit at the Regents' table. Dr. Clark also provided comments with regard to the following: displaced faculty as a result of budget cuts and some of the things that the Faculty Senate is doing to help faculty in this area; the timetable for implementing general education reform and the process for approving the requirements under this program; and reconfiguration and the fact that faculty are a significant part of this process.
Staff Senate President Tori Byington thanked the Regents for the opportunity to sit at the table and also thanked President Smith, Provost George, and Vice Provost for Academic Affairs Geoff Gamble for their support of the Staff Senate. Ms. Byington also updated the Regents on the status of staff who have lost their jobs as a result of the budget cuts, as well as updating the Regents on a "climate" survey the Staff Senate is currently conducting. She also provided comments with regard to the staff senate constitution and a staff Senate scholarship that they are trying to develop and implement.
GPSA President Oliver Bangera said he was recently in Michigan for the football game between WSU and the University of Michigan at Ann Arbor. He said that campus is under a lot of hardship with regard to their budget and that he hopes WSU does not have to face this kind of hardship in the future. Mr. Bangera also mentioned the upcoming GPSA picnic and the upcoming career program series.
ASWSU President Heather Metcalf provided information the ASWSU Expo program; the ASWSU Coffee house; the housing situation on campus; the ASWSU retreat; the ASWSU Cougfest; a sexual assault conference to be held on November 13; and a panel discussion designed to educate the student population on the tax initiatives that will be on the ballot on November 2.
At 1:50 p.m., the Regents convened in Executive Session to discuss a personnel matter and reconvened in Open Session at 2:01 p.m. Present: Present: Regents Wiley, Campbell, Davis, Lukins, and Webster; President Smith, Dr. George, Ms. Giffen, Mr. Schmid, Ms. Savage, Dr. Smith, Dr. Kravas, Mr. Tanaka, Dr. Gamble, Mr. Renfro, Mr. Boehmke, Mr. Ganders, Dr. Clark, Ms. Byington, Ms. Fallquist, Mr. Bangera and Ms. Nath, and Ms. Metcalf and Mr. Davis.
24. Regents' Distinguished Alumnus Award. It was moved and seconded that the Board of Regents designate John R. Gorham, as the twenty-eighth recipient of the Regents' Distinguished Alumnus Award. Carried.
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25. Changes in Facilities Names. President Smith announced that the name of the Computer Science building had been changed to the Information Technology Building and that the Manuscripts and Archives Reading Room in the new Holland Addition had been changed to the Don Bushaw room.
The meeting adjourned at 2:02 p.m. on Friday, September 10, 1993. The Regents had lunch with members of the WSU Alumni Association.