October 15, 1993
The Board of Regents of Washington State University met pursuant to call, in Open Meeting at 9:36 a.m. on Friday, October 15, 1993, in the Lewis Alumni Centre, Pullman, Washington.
Present: William R. Wiley, President; Richard R. Albrecht, Phyllis J. Campbell, R. M. "Mac" Crow, Scott B. Lukins, Louis H. Pepper, and Kate W. Webster; President Samuel H. Smith, Provost Thomas F. George, Vice President for Business Affairs Sallie A. Giffen, Vice President for University Affairs Stanton E. Schmid, University Counsel Sally P. Savage, Vice Provost for Research and Dean of the Graduate School Robert V. Smith, Vice Provost for Student Affairs K. J. "Gus" Kravas, Senior Assistant Attorney General Paul Tanaka, Vice Provost for Academic Affairs Geoffrey L. Gamble, Executive Director of Budget and Planning Gregory P. Royer, WSU Vancouver Campus Dean Hal Dengerink, Faculty Senate Chair Carolyn Clark, Staff Senate President Tori Byington, Alumni Association President Marlene Fallquist, ASWSU Vice President Judy Breedlove, and ASWSU President Heather Metcalf.
1. Opening Remarks and Introductions. Regent William R. Wiley welcomed everyone to the meeting and said that he was pleased to provide opening remarks at the WSU Foundation meeting earlier this morning. President Smith said he was appreciative of Regent Wiley's remarks at the Foundation meeting pertaining to Initiatives 601 and 602.
President Smith introduced the new director of Health Services, Dr. Margaret Merrifield, and Dr. Linda Randall, Professor of Biochemistry, who was recently honored with a Merit Award from the National Institutes of Health. President Smith also provided some remarks about Dr. Leroy Ashby, Professor of History, who was recently honored as the CASE (Council for the Advancement and Support of Education) Professor of the Year. Dr. Ashby was also introduced at the President's Convocation that took place on October 14, 1993.
2. Minutes. It was moved and seconded that the Board of Regents approve the minutes of the meeting of September 10, 1993. Carried.
3. WSU Vancouver Presentation. Vice President for Business Affairs Sallie Giffen introduced WSU Vancouver Campus Dean Hal Dengerink. Dr. Dengerink discussed the archeological site which was identified at the time of purchase of the Salmon Creek site and the environmental impact process that was being conducted at that time. He said the existence of archeological remains was discovered by Anthropology Professor Bill Andrefsky who was conducting a cultural assessment on the site. He stated that this past summer a dig was conducted concurrently with some clean up work of Mill Creek. He said this dig and the cleanup took place as a partnership with the Educational Services District and the Private Industry Council and was used as a summer youth project. Dr. Dengerink announced that he was just notified that this project will be the recipient of a Presidential Award.
Dr. Dengerink introduced Mr. Greg Baldwin, who is with the architectural firm Zimmer Gunsul Frasca (ZGF). Mr. Baldwin provided comments concerning how ZGF first
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came into the WSU Vancouver project and about some of the meetings he has attended with the Vancouver community leaders and the county. He provided remarks about the positive feedback from the community and the county and about how this is a justifiable project that has been well prepared by the University in every aspect. Mr. Baldwin presented a slide show that demonstrated various aspects of the design of the campus beginning with physical concepts of the site. He also discussed the cultural ethic of the design, including the type of architecture, its function and aesthetic value. He showed slides depicting the first three buildings to be constructed, which are the classroom building, the student services building, and the library and discussed the elements of each of these buildings. He said the goal is to provide buildings that are more than just functional, economic, and useful; they should also invite through their character and image.
Regent Kate Webster complimented Mr. Baldwin on a fine presentation and commented that with the many images being presented, she was looking forward to seeing how the campus turns out. Regent Albrecht said that many of the Regents had visited the site and that it was difficult then to see what the campus would look like. He thanked Mr. Baldwin for providing images of the future campus and for a great presentation. Mr. Baldwin said it has been a pleasure to work on this project.
It was moved and seconded that the Board of regents approve the schematic design submittal, give permission to proceed with design development, and delegate authority to the President or his designee, the Vice President for Business Affairs, to approve design development and to proceed with construction documents for the Phase I buildings work at WSU Vancouver. Carried.
4. Granting of Degrees. It was moved and seconded that the Board of Regents approve the recommendation of the faculty that the candidates whose names appear in Exhibit A be advanced to the degrees set above their names as members of the Class of August 7, 1993. Carried.
5. Higher Education Coordinating Board. Vice Provost for Academic Affairs Geoff Gamble reported on the HEC Board meeting that took place on September 16, 1993. He said that action was taken concerning an update in the current reciprocity agreements with Oregon, Idaho, and British Columbia. He said out of the 97 agreements granted with Oregon, 44 were with WSU; out of the 133 granted with Idaho, 60 were with WSU; and out of the 33 granted with British Columbia, 8 were with WSU.
Dr. Gamble announced that there are two new members of the HEC Board: Ann Daley, Deputy Treasurer for the State of Washington, and David Shaw from Westinghouse, Hanford. He said the other positions are still being discussed and that sometime soon, the Governor will make appointments for them. Dr. Gamble also announced the WSU's Extended Degree Program was recently awarded the Outstanding Credit Program in the National University Continuing Education Association, Region VII for 1993.
6. Report by the Vice Provost for Research. Vice Provost for Research Robert V. Smith announced that on September 12, 1993, the space shuttle Discovery was launched and
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that it contained a dwarf wheat experiment from WSU. He said this was as a result of the efforts of Dr. Norm Lewis, Chair of the Institute of Biological Chemistry, and his colleagues there. He said this experiment is designed 1) to define how microgravity affects plan gene expression, metabolism and cell wall synthesis; 2) to develop a system for unattended plant growth for long periods at microgravity; and 3) to test plant nutrient systems developed at WSU. He said the Discovery returned to Earth on September 22, 1993, that WSU's experiment was recovered at that time, and that everyone concerned with this experiment is very pleased with this accomplishment.
7. Report by the Vice Provost for Student Affairs. Vice Provost for Student Affairs Gus Kravas provided some comments with regard to meeting the basic needs of the students for the fall semester, such as housing, dining, and finances, as well as comments about the importance of getting new students off to a good start in their college careers; the planning for next semester in the areas of admissions and registration, such as planning for New Cougar Day and New Cougar Monday; and the implementation of the HB 1082, the "Heavey" bill, which was just passed regulating alcohol use on campus. Dr. Kravas spoke about this bill and how WSU has been planning for implementation of some of the specific requirements, such as the provision of services to the problem drinker and agreements with the fraternities and sororities on compliance, among other things. Dr. Kravas said WSU must submit its plan to the Higher Education Coordinating Board by January 1, 1994. Dr. Kravas stated that the students are well informed about this process, that WSU has developed some strong alcohol policies, along with the fraternities and sororities, and that WSU has a model education program already in place, which has served as an example for other universities around the country.
Regent Scott Lukins asked what the status was on the recent noise ordinance that was discussed in Pullman, and Dr. Kravas replied that this ordinance passed. He said if violations occur and continue without compliance, then fines are incurred. Dr. Kravas also said that the community is quieter because of the passage of this specific ordinance.
8. Contracts under Previous Delegation of Authority (under $500,000). Vice President for Business Affairs Sallie Giffen reported that, on the authority delegated to the President of the University or his designee by the Board of Regents at the meeting of January 24, 1986, she had approved entering into contract with the following:
Capital Communications Industries, Inc., Olympia, for the Martin Stadium sound reinforcement system project, in the amount of $128,189, including sales tax, to be paid from Athletic Department Funds.
Hamre Construction, Inc., Spokane, for the remodel of rooms 55S, 56, 57, and 58 of Gannon-Goldsworthy Hall, in the amount of $98,000, including sales tax, to be paid from Major Capital Improvements, Housing and Food Services, and Student and Activities Fees.
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9. Completion of Contracts over $2,500. It was moved and seconded that the Board of Regents approve, for purposes of RCW Chapters 60.28 and 39.08, the satisfactory completion of the following contracts:
Larry O. Collins, Inc., Vancouver, for the WSU Vancouver Salmon Creek Site Demolition and Cleanup on the WSU Vancouver campus, in the final amount of $70,742, including alternatives, change orders, and sales tax, to be paid from Major Capital Renewal funds.
Farwest Services, Wenatchee, for the replacement of steam lines at the Tree Fruit Research and Extension Center in Wenatchee, in the final amount of $65,428, including alternative #1, change orders, and sales tax, to be paid from Minor Capital Renewal funds (State Building Construction Account).
Bauer Construction, Spokane, to upgrade the booster pumping station at the golf course in the final amount of $34,265, including change orders and sales tax, to be paid from Student Services and Activities Facility Fees and Minor Capital Improvement funds (WSU Building Account).
10. Communication Infrastructure Renewal (CIR) Project - Construction of the Main Communication Facility (MCF) Rooms. It was moved and seconded that the Board of Regents delegate authority to the President or his designee, the Vice President for Business Affairs, to approve construction documents, advertise for bids and to award a contract for the construction of the Main Communication Facility (MCF) rooms, if a budget can be established within the funds available. Carried.
11. Todd Hall Renewal Project. It was moved and seconded that the Board of Regents delegate authority to the President or his designee, the Vice President for Business Affairs, to approve construction documents, advertise for bids and to award a contract for the Todd Hall Renewal Project, if a budget can be established within the funds available. Carried.
12. Delegation of Authority to Sell the Bell Farms Property. It was moved and seconded that the WSU Board of Regents delegate authority to the President or his designee, the Vice President for Business Affairs, to sell the Bell Farms property, if such sale can be secured within a reasonable range of the appraised value, and make the appropriate distribution of the net proceeds from the sale. Carried.
Regent Bill Wiley asked if WSU has had an appraisal of the property and if it had fallen with expectations, and Ms. Giffen replied that an appraisal had been done and that it came out to be approximately $400 to $550 per acre.
Regent Mac Crow had some questions and comments about how this was set up as a separate entity under a WSU trust account rather than being set up under the WSU
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Foundation. Mr. Schmid said this was set up before the Foundation was established, so it did not come through the Foundation. He said that University must, therefore, be the one up front to sell it and that there has been discussion between the Gift Acceptance Committee and the Foundation and the University. He said this is consistent with what the Gift Acceptance Committee and the Foundation would like to do.
13. Report by the Vice President for University Affairs. Vice President for University Affairs Stan Schmid covered some of the many activities on campus for October 15, 16, and 17, such as the volleyball and homecoming football games, as well as the annual Foundation meeting and activities surrounding this event. Mr. Schmid also spoke about an announcement in a recent issue of U.S. News and World Report ranking WSU number one in the country for alumni participation and alumni giving. He said that last year 33 percent of WSU's alumni gave to WSU compared with the national average of 18 percent. Mr. Schmid said this serves as a statement about how alumni feel about WSU and about the quality of leadership in the Alumni Association and the Foundation, and he thanked everyone who contributed to the success of WSU's fundraising efforts.
14. WSU Foundation Gift Report for September 1993. Vice President for University Affairs Stan Schmid said that WSU has received in the first three months of fiscal year 1993-94, a little over $12 million in donations and private grants. He said that since July of 1990, approximately $116 million has been raised. Mr. Schmid specifically mentioned three gifts which have been instrumental in WSU fundraising efforts -- a gift from Dr. Edward Meyer committing over $5 million in the area of sciences and the humanities, the second installment of the Huber family gift of $850,000, and the $500,000 gift from the Sheffels, contributing to scholarships for university students.
At 10:40 a.m., the Regents adjourned for a short break to reconvene in open session at 10:55 a.m. Present: Regents Wiley, Albrecht, Campbell, Crow, Lukins, Pepper, and Webster; President Smith, Dr. George, Ms. Giffen, Mr. Schmid, Ms. Savage, Dr. Smith, Dr. Kravas, Mr. Tanaka, Dr. Gamble, Mr. Royer, Dr. Clark, Ms. Byington, Ms. Fallquist, Ms. Breedlove, and Ms. Metcalf.
15. Reports from University Groups. Faculty Senate Chair Carolyn Clark provided comments about the upcoming election and current thoughts by the WSU faculty about what could happen with the passage of Initiatives 601 and 602. She provided comments about public and legislative perception of faculty workload and the idea that college professors are the nation's new leisure class, which, as she explained, is a myth propagated by a recent headline in a recent issue of the Wall Street Journal. Dr. Clark set the record straight stating that the average faculty member spends approximately 55 hours per week in teaching, preparation for teaching, and research. Dr. Clark said she is involved with Provost George and the Faculty Workload Taskforce to help members of the legislature to understand what is really happening inside and outside the classroom today. She also commented about the current "collision" course between demographics and the number of students coming in to higher education and the cost of providing education and said that she hopes there will be time to manage this change. She said the University has made some
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good starts to accommodate this change but that she and the faculty are hoping that the collision does not come too soon as dictated by mandates that may occur in the near future.
Staff Senate President Tori Byington thanked President Smith for inviting her to be a part of the processional that took place before the President's Convocation on October 14. She said she enjoyed it very much. Ms. Byington provided comments regarding the recent staff senate survey and said there was a 64 percent return rate and that this is the first such survey that has taken place at WSU or its peer institutions. She said that the staff's current areas of concern are with items such as parking and medical benefits but that there was also a larger area of concern having to do with low morale and a feeling of disconnection with the University. Ms. Byington said that on a positive note, there is a feeling among staff that they are being provided with an adequate amount of time to get their jobs done. Ms. Byington also provided comments with regard to shared office space with the Faculty Senate; House Bill 1509 regarding classified personnel being moved into exempt positions; and the issue of contracting out for services now provided by the University.
Vice President of GPSA Judy Breedlove said GPSA President Oliver Bangera was currently attending the National GPSA Conference in Reno, Nevada, and reminded the Regents that WSU was instrumental in the establishment of this national association. Ms. Breedlove provided comments in regard to GPSA representation on Presidential and Faculty Committees and the positive effect this has on shared governance; the passage of the GPSA budget; the upcoming forum on Initiatives 601 and 602 that GPSA is co-sponsoring with ASWSU; and a GPSA resolution passed recently concerning the strong teaching support graduate students provide to the University. Ms. Breedlove commented that there has been discussion about graduate students withholding their participation in University teaching to demonstrate how much support is provided in this area.
ASWSU President Heather Metcalf commented on some of ASWSU's recent activities, such as the Cougar Dry Day having to do with the students withholding from alcohol consumption at a recent football game; the first branch campus council meeting and the participation by all the representatives from the branch campuses, as well as the participation by Vice Provost for Student Affairs Gus Kravas; the recent "Take Back the Night" march having to do with violence against women on college campuses; ASWSU's efforts to educate the public about Initiatives 601 and 602; and homecoming activities, such as the Greek games and the bonfire rally.
Alumni Association President Marlene Fallquist said she is proud of WSU being ranked number one in alumni support and said this is no surprise to her and that she is very proud of WSU alums. She thanked the WSU Foundation and the Cougar club for their support. Ms. Fallquist provided an update of the many items of business being conducted by the Alumni Association during the fall, such as their fall leadership activities, including the leadership award applications that are awarded to incoming freshman who demonstrate outstanding qualities in the area of leadership. She also commented that the alums express strong support to the football team and are present and are a visible support wherever they go. She said that the Alumni Association is working to get a tent set up at the Apple Cup and are hopeful that they will have a permit granted for this. Ms. Fallquist offered strong
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comments regarding the possible passage of Initiatives 601 and 602 and expressed her deep concern over the results that would occur if these were to be passed.
15. WSU Regents/Foundation Endowment Investment Committee Report. Regent Kate Webster said the committee met Thursday, October 14, 1993, and welcomed a new committee member, William H. Anderson, who is a Trustee of the WSU Foundation and who serves on the Committee as a Foundation appointee. She said the Committee received a report from the subcommittee appointed to retain the services of a global custodian for the endowment fund. She said requests for a proposal were sent to six financial institutions on June 23, 1993, and after en evaluation of the responses, it was determined that Bankers Trust would best meet the fund's needs as a global custodian.
Regent Webster said that for the year ending June 30, 1993, the fund has grown from $40.7 million to $52.3 million. She said the growth of $11.6 million consisted of $8.4 million in new contributions, $1.9 million in income, $4.6 million in appreciation and that $2.8 million in distributions to accounts and $.5 million in withdrawals are subtracted from this total. It was also reported that since July 1993, the fund has received $9.8 million in new contributions and an appreciation of approximately 4.9 million, resulting in a current market value of $62.5 million.
Regent Webster said the Committee received presentations from the fund's investment manager, Brinson Partners, Inc., and the fund's performance consultant, Merrill Lynch. She said the fund manager earned a total return of 16 percent, raking the fund's return in the top 5th percentile of funds measured in the Merrill Lynch universe. She said the performance of the fund manager has exceeded the benchmarks established by the Committee since they were hired January 1, 1992. Regent Webster said the Committee passed a motion granting the Secretary of the Committee or his/her designee authority to sign documents on behalf of the Committee in its role as fiduciary for the fund.
Regent Webster announced that Regent Dick Davis was elected as chair for the upcoming year.
16. Report on Higher Education Productivity in the State of Washington and Facts Regarding Utilization of Current Funding at WSU. Regent Phyllis Campbell provided information on statistics on higher education productivity in the State of Washington and at Washington State University. Regent Campbell said there are a lot of misconceptions and incorrect facts in the State and that she was submitting for approval the statistics as set forth in Exhibit B demonstrating the productivity of WSU and higher education. Carried.
17. Report by the Vice Provost for Human Relations and Resources. Provost Tom George introduced Dr. Ernestine Madison, Vice Provost for Human Relations and Resources. Dr. Madison shared the following three documents with the Regents: "Enhancing Diversity, A Commitment to Equality, Excellence, and Responsibility," "The Report to the President on the Status of Minorities at Washington State University," and "Accent on Culture," a WSU minority recruitment brochure. Dr. Madison's presentation focused on the area of Human Relations and Resources, including the members of her staff
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and the areas in which they work; its statement of principles; the enhancement of diversity and the goals identified in this area, along with the administrative structure for diversity; the institutional climate for diversity, along with its goal and accomplishments and future strategies; minority enrollment and degree completion; and faculty/staff recruitment and retention. Dr. Madison highlighted the College of Education's diversity program and stated that this program is the most comprehensive program in the state, as well as providing comments about the BOLD (Black Mail Outreach Development Program) conference held at WSU last year.
The Regents complimented Dr. Madison for an excellent plan and thanked her for providing them with this valuable information. The Regents were interested in further understanding the benchmarks set up for achieving certain goals, such as those for achieving graduation rates for student of color. They wanted to know what measurable goals were in place. Dr. Madison said there were goals set up in that area, which were not outlined in her report; however, she said she is currently working with the deans of each of the colleges to improve goals in certain areas and that there are measurable goals in existence.
Please see Exhibit C for a copy of "Enhancing Diversity, A Commitment to Equality, Excellence, and Responsibility."
18. President's Report. President Smith thanked Dr. Madison for her presentation. President Smith also thanked the members of the Board for all their help in the last few weeks with regard to the two initiatives.
The Regents adjourned for lunch at 12:05 p.m. The Regents joined the members of the WSU Foundation for their award's luncheon.