Meetings of the Board
Regular Meetings
Regular meetings of the Board shall be held pursuant to a schedule adopted yearly by resolution of the Board. There shall be no fewer than six (6) meetings scheduled on a yearly basis. The Secretary of the Board, with the concurrence of the Chair of the Board, may cancel or change the date of any regular meeting. All such regular meetings will be conducted in conformance with the laws of the state of Washington governing such meetings.
Special Meetings
The Secretary or the Chair of the Board, or a majority of members of the Board of Regnets, may call a special meeting at any time. Not less than twenty-four (24) hours before any special meeting, the Secretary of the Board shall have notified each member of the Board by written notice of the time, location, and the business to be transacted at the meeting. Such notice shall be distributed and posted, and such meeting shall be conducted in accordance with the laws of the state of Washington governing such meetings.
Committee Meetings
Board committees, as provided for in these Bylaws, may be held before regular or special meetings, or at such time and such place as the Committee Chair may direct from time to time. All committee meetings shall be held in conformance with the laws of the state of Washington governing such meetings.
Notice and Agenda for Regular Meetings
Not less than seven (7) calendar days before any regular meeting, the Secretary of the Board shall transmit a meeting agenda to each member of the Board.
Addenda to the Agenda of Board Meetings
Those University officials who are authorized to bring
agenda items to the Board may propose addenda to a
regular meeting agenda in exceptional circumstances,
such as when prompt Board attention is required and the
need to place the matter on the agenda was unforeseen,
with the concurrence of the Secretary of the
Board. Items added to the agenda by University
officials must be submitted to the Board not less than
twenty-four (24) hours prior to a regular
meeting. Material must be submitted through the
Secretary of the Board and must be in accordance with
guidelines and procedures established for the submittal
of items for the agenda.
The Board may add items to the agenda of a regular
meeting, and take final action upon such
additions, at any time prior to the conclusion of the
meeting.
The Board may add items to the agenda of a special
meeting at any time prior to the conclusion of the
meeting, except that final disposition may not be taken
on any matter added to the agenda unless timely notice
to the addition has been given as required by law.
Quorum
Six (6) Regents shall constitute a quorum for the transaction of business at all regular and special meetings. A majority of the Regents present must approve all items requiring action by the Board.
Minutes
The Secretary of the Board shall keep the minutes of all regular and special meetings of the Board. Such minutes shall be distributed with the agenda in preparation for the subsequent meeting and, following approval shall be open to public inspection in the Office of the President during regular University business hours and shall also be posted on the University's Board of Regents Web Page.
Public Meetings
Regular and special meetings of the Board and Committees shall be open to the public, except for executive sessions, which may be held as permitted by applicable laws of the state of Washington.
Executive Sessions
During any regular or special meeting of the Board, the Board may hold an executive session to discuss matters as permitted by applicable laws of the state of Washington.
Communications to the Board
Any person who wishes to bring a matter to the attention of the Board may do so by submitting written communication to the Board at the following address: c/o Office of the President, Washington State University, P.O. Box 641048, Pullman, Washington 99164-1048.
Appearance Before the Board
The meetings of the Board are intended for presentation
of agenda items by the chairs of the Committees, the
University President, the University Provost, and the
University Vice Presidents for discussion and action by
members of the Board. Where appropriate, public
testimony regarding a special issue may be permitted
provided that the hearing of such testimony has been
approved by the University President and the Chairman
of the Board. The Chairman of the Board may reasonably
limit the total amount of time allocated for public
testimony on particular issues for each speaker and may
limit testimony to assure that it is germane to the
specific matter under consideration. Individuals
seeking to address the Board shall communicate their
request to the University President no fewer than seven
(7) calendar days prior to the regular meeting.
No officer, faculty, staff, or other employee or
student of the University shall submit any matter to
the Board for official consideration except as provided
by the guidelines and procedures established for the
submittal of items for the agenda.
Guidelines and Procedures for Submittal of Agenda Items to the Board
The topics of business to be introduced at a regular or special meeting shall be included on the Agenda by observing the following guidelines.
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Agenda items may be submitted only by an appropriate University official as follows: Regent, President, Provost, Vice Presidents, and Senior Assistant Attorney General.
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All items submitted to the Board for action must first be submitted to and discussed by the appropriate Committee, as provided in Article III of these Bylaws, at least one (1) Committee meeting prior to the meeting at which action will be requested. This requirement may be suspended by the Chair of the Board as to any action item.
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All items to be included in the agenda must be submitted in writing no later than ten (10) days prior to the Board meeting to the Secretary of the Board, who shall be responsible for preparation and distribution of the Agenda, except as otherwise allowed by Article II, Section 5 of these Bylaws.
Rules of Procedure
Robert's Rules of Order, latest revised edition, shall govern all meetings of the Board, except where such rules of order are superseded by the Bylaws of the Board or applicable statutes or regulations.